Vacation rental management budgeting and financial management 401
Account's assignment
1.
2. The second step in the minimum standards for performing departmental account reconciliations is to review ledger sheets for propriety and trends. See page 4 for additional examples of reconciling items.Example Charges to AccountsSupporting DocumentationPayrollApproved Personnel Action Form/Time SheetTravel ReimbursementApproved Travel VoucherEquipmentApproved Purchase Order/InvoiceConsultant ServicesApproved Contract<br />Step 3 – Correcting Entries<br />The third step in the minimum standards for performing departmental account reconciliations is to note whether correcting entries from previous month’s reconciliations have been posted to the current month’s ledger sheets and to propose correcting entries, if necessary, as a result of the current month’s reconciliations.<br />Remember: Reconciling departmental accounts makes good business sense.<br /> <br />EXAMPLES OF RECONCILING ITEMS<br />Category/ItemResponsible PartyGeneral Amount charged to wrong accountR, SA credit or deposit which should have been made to an account R, SData input or keying errorR, SPurchase order which was issued but account was not encumberedR, SPreviously encumbered amount was paid but was not disencumberedR, SDuplicate payment or documentation is not originalR, SPayroll Review salary information R, STerminated employees salaries still on accountR,SEmployees listed are bona fideR, SOvertime pay is unreasonable – overtime increased after supervisor signs off time card.STravel Employee reimbursed twice (duplicate payment)R, STrip cancelled but account still chargedR, STravel vouchers submitted for travel not takenR, STravel expenses inflatedSUTHSC-H Buycard Purchases are not for official business purposesR,SSupporting documentation not on fileR, Cellular phones Employees reviewed charges and reimbursed for personal callsR, SLong Distance Charges Charges are for official business purposes and length of calls are reasonableSPetty Cash Reimbursements Supporting documentation (original) on fileRSupervisor approved the reimbursement SCopy Charges Charges are reasonableR,S<br />