Chapter 1 management in turbulent times

Managing in Turbulent Times

Chapter 1

Organizational Change

 Pace continues to accelerate
 Change is major source of business risk

 Driving Forces
– Telecommunications
– Diversity of Workers
– Public consciousness
– Global marketplace
– Community of stakeholders
Copyright © 2005 by South-Western, a division of Thomson Learning. All rights reserved.
2

Driving Force: Technology

Ever-advancing
Technology has
shrunk the world

3

Driving Force: Diversity

Increasing diversity of
workers has brought
in a wide array of
differing values,
perspectives, and
expectations among
workers

4

Driving Force: Public Consciousness

Public consciousness has
become much more
sensitive and
demanding that
organizations be more
socially responsible

5

Driving Force: Global Marketplace

Strive to remain
competitive in the face
of increasingly tough
global competition

Much of the 3rd-world
countries have joined
the global marketplace,
creating a wider arena
for sales and services
6

Driving Force: Stakeholders

Community of Stakeholders
Organizations are
responsible to
stockholders, and

Focus on building
relationships with
employees, customers,
partners, and suppliers

7

Nature of Management

 Cope with diverse, far-reaching challenges

 Driving Forces
– Telecommunications
– Diversity of Workers
– Public consciousness
– Global marketplace
– Community of stakeholders
8

Shift in Mindsets to Navigate Turbulence

Managers are asked to...
 Do more with less
 Engage whole employees
 See change rather than stability as natural
 Create vision and cultural values that
encourage collaborative workplace

9

Making a Difference Today

Requires integrating...
– Tried and true management skills
+
– New approaches that emphasize
 Human touch
 Enhance flexibility
 Involve employees’ hearts, minds, and bodies

Successful organizations don’t just happen...
they are managed to be that way!
10

Definition of Management

 The attainment of organizational goals in an effective
and efficient manner through
 Four functions
– planning,
– organizing,
– leading, and
– controlling organizational resources.

Managers use a multitude of skills to perform functions

11

Functions of Management
Planning

Select goals and
ways to attain
them

Controlling Organizing

Monitor activities and
Assign responsibility
make corrections
for task
accomplishment

Leading
Use influence to
motivate employees

12

The Process of Management
Planning

Select goals and
ways to attain
them
Performance
Resources
•Human •Attain goals
Controlling Organizing •Products
•Financial
•Raw Materials Monitor activities •Services
Assign responsibility
and make
•Technological for task •Efficiency
corrections
accomplishment
•Information •Effectiveness

Leading
Use influence to
motivate employees
Exhibit 1.1 – page 9

13

Planning Function

 Definition
– Defines goals for future organizational
performance
– Decides tasks and use of resources needed
 Corporate Examples
– Planning – AOL Time Warner – The Lord of the
Rings p. 8
– Lack of planning – Merry-Go-Round – p. 8

14

Organizing Function

 Definition
– Follows planning
– Reflects how organization tries to accomplish plan
– Involves assignment of
 tasks into departments
 authority and allocation of resources across organization
 Corporate Examples - Structural reorganizations
– Hewlett-Packard, Sears, Xerox: accommodate changing plans
– Voyant Technologies: increased sales; faster product
development

15

Controlling Function

Definition
● Monitoring employees’ activities
● Determining whether the organization
is on target toward its goals
● Making corrections as necessary

16

Controlling Function

New Trends
 Empowerment and trust of employees = training
employees to monitor and correct themselves
 New information technology provides control without
strict top-down constraints

Lack of Control Information can lead to
Organizational Failure
17

Leadership Function travel the globe solving
problems

Definition
Involves the use of influence to motivate employees
to achieve the organization’s goals
– shared culture and values, communicating goals
– communicating goals
– employees perform at a high level

18

Organizational Performance

Attainment of organizational goals 2nd half of
in an efficient and effective manner definition of
management
The Process of Management

19

Organizational Performance
 Organization - social entity that is goal directed and
deliberately structured

 Effectiveness - degree to which organization achieves a stated
goal

 Efficiency - use of minimal resources (raw materials, money,
and people) to produce the desired volume of output

 Performance – organization’s ability to attain its goals by using
resources in an efficient and effective manner

20

Management Skills

Manager’s Job
Exhibit 1.2, page 12

• Complex
• Multidimensional
• Range of skills

21

Management Skills

 Conceptual Skills – Cognitive ability to see the
organization as a whole and the relationships among
its parts

 Human Skills – ability to work with and through other people
and to work effectively as a group member

 Technical Skills – understanding of and proficiency in the
performance of specific tasks

Experiential Exercise: Management Aptitude Questionnaire

22

Management Types - Vertical
Managerial Levels in the Organizational Hierarchy

Management Levels in the
Managerial Levels in the Organizational Hierarchy Organizational Hierarchy

Exhibit 1.3, p. 13
23

Management Types - Horizontal

 Functional Managers -
– Responsible for a department that performs a
single functional task and
– Has employees with similar training and skills

 General Managers
– Responsible for several departments that perform
different functions

24

Managerial Types - Horizontal

 Functional Managers  General Managers
– Advertising – Self-contained division
– Sales such as a Dillard’s
department store
– Finance
– Human Resources
– Project managers have
– Manufacturing
general management
– Accounting responsibility as they
coordinate people across
several departments

25

What is it like to be a Manager?

 Manager Activities
– Multitasking Fragmentation Variety
Brevity
– Life on Speed Dial

 Manager’s Role
set of expectations for one’s behavior
– Diverse activities 10 roles

26

Ten Manager Roles

Category Role
Informational Monitor
Disseminator
Spokesperson
Interpersonal Figurehead
Leader
Liaison
Decisional Entrepreneur
Disturbance handler
Resource allocator
Negotiator

27

Hierarchical Levels

28

Management and the New Workplace

Characteristics Management Competencies
 Resources = Bits--information  Leadership = Dispersed,
empowering
 Work = Flexible, virtual
 Focus = Connection to
 Workers = Empowered employees, customers, employees
free agents
 Doing Work = By teams

Forces on Organizations  Relationships = Collaboration
 Technology = Digital, e-business
 Design = Experimentation,
learning organization
 Markets = Global, including internet
 Workforce = Diverse
 Values = Change, speed
 Events = Turbulent, more frequent
crises
29

Management and the New Workplace

 Forces on organizations
 New Management Competencies
– Dispersed leadership
– Empowering others
– Collaborative relationships
– Team-building skills
– Learning organization
Ethical dilemma: Can Management Afford to Look the Other Way?

30

Managing During Turbulent Times

 Stay Calm
 Be Visible
 Put People Before Business
 Tell the Truth
 Know When to Get Back to Business

31

Chapter 1 management in turbulent times

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