1. SFSU ISYS 363 Section 1
Fall 2013
Group: Phillies

2. Security
• Security is the most important aspect of a
collaboration tool and we kept this is mind during
our research.
• Especially dealing with online tools, there is a
high risk for security threats
• Controlling important documents shared through
the Web is very important

3. Convenience
• An easy and simple to use collaboration tool is
key!
• Easy accessibility for all group members!

4. Google Docs
Pros:
– Works across all
platforms
– Cloud based, so will not
clutter a person’s hard
drive.
– Accessible anywhere;
can use a computer or
mobile device
Cons:
– Only available on the
internet.
– Only basic formatting
– A “retraining;” its not
the exact same as MS
Office.

5. iLearn
Pros:
• Allows file sharing
• Allows group discussion through forums
• Cloud based
Cons:
• Subject to many “technical difficulties”
• Limited upload file size: 500 kB
• Accessibility

6. Dropbox
Pros
• Users receive 2GB for free plus
500MB per referral (up to 16GB)
• Works with all platforms
• Email notifications when a user
accesses the file
• Simple and easy to use!
Cons
• Lack of security: Dropbox stores a
copy of all documents; staff has
access to files and users have no
control over who shares copied
documents
• Involves two steps: uploading and
downloading. It is easier to send
the file through Skype or AIM.
• Only one person can edit a file, if
two people are editing a file, the
first one uploaded will save

7. Copy
Pros:
• Free, Open Source, and Cross-Platform
• Encrypted transfer and storage of data on their servers; not maintained by
a 3rd party
• Offers up to 20gb of storage and use is free for up to 5 people
• No size limitations of uploaded and downloaded files
Cons:
• No video conferencing available
• Majority of software is already linked to the more popular, Dropbox
• Software installation is required and must be running 24/7 to access cloud
storage

8. Skype
PROS:
• Free voice and video calling; low-cost for international business calls
• SkypeIn and SkypeOut
- SkypeIn: a number that allows people with cell phones to call a
computer via Skype
- SkypeOut: very low-cost calling from computers to cell phones
• Video conferencing reduces business travel costs
CONS:
• Not best call and connection quality
• Does not offer a service level agreement (SLA)
• Does not work well for multi-party calling

9. Winners!
• iLearn
1) Most convenient tool for all group members
2) Simple and easy to use
3) Accessible to everyone
• Google Docs
1) Free and easy to use
2) Ability to to send files that are over 500KB
3) Easy to share documents between group members

10. Sources
• http://blog.planet5d.com/2013/06/which-tool-for-cloud-storage-copy-w15gb-or-
dropbox-w2gb/
• http://www.pcmag.com/article2/0,2817,2343852,00.asp
• http://efshare.com/articles/dropbox_pros_cons
• http://www.paysonroundup.com/news/2011/may/27/look-pros-and-cons-google-
docs/
• http://www.slideshare.net/hall0148/using-google-docs-7425856
• http://www.smallbusinesscomputing.com/buyersguide/article.php/3816716/The-
Pros-and-Cons-of-Skype-for-Business.htm