overview of 5Scom proposal for efficient design and creation of presentations!

1. 5scom consulting .com method in 100 slides 5S for efficient presentations

2. our objective In commercial confidence help you to save time & money ! 5scom consulting

3. agenda context 5S method who are we? our proposal next steps commercial presentation 5scom consulting

4. context commercial presentation 5S method who are we? our proposal next steps 5S method who are we? our proposal next steps 5scom consulting

6. bad presentations commercial presentation bad presentations time lost money lost = + 5scom consulting

7. costs of bad presentations time lost # presentations /week # working weeks # hours for creation hourly salary x x x = money lost wrong decisions wrong investments missed opportunities bad reputation + + + = illustrative -50% +x% commercial presentation $300.000 * 10 50 12 $50 ? -$150.000 potential gain! huge 5scom consulting

11. don’t... beleive presentations are not important think it’s complex to create presentations forget the context forget your objectives forget to adapt your message to context forget you need to tell a story forget to structure your messages beleive form is not important forget to use tools forget to use 5S method 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 5scom consulting

12. do... beleive presentations are important beleive it’s easy to make presentations take time to analyse the context focus on your objectives adapt your message to context beleive you need to tell a story take time to structure your messages beleive form is important use tools use 5S method 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 5scom consulting

13. commer cial presentation 5S method context who are we? our proposal next steps context who are we? our proposal next steps 5scom consulting

14. 5S method 5S method presentation structured method to create efficient presentations commercial presentation context design content storyline framework 5scom consulting

15. 5S method 5S method is a tool 5S method will guide you to be more efficient commercial presentation 5scom consulting

16. style guidelines to adapt your presentation to context 1. objectives 2. audience 3. content 4. media 5. timing scoping commercial presentation 5scom consulting

17. scoping guidelines to adapt presentations to context including objectives, audience, content, media & timing content form show importance pictures wording # slides key messages template self-explaining preparation # words/slide font size attitude multimedia components colors animations graphs figures complexity layout overall style tables example of framework definition objectives audience content media timing + + + + commercial presentation 5scom consulting

18. why are you doing this presentation? objectives

19. 1. objectives commercial presentation why are you doing this presentation? = most important question never forget your objectives! objectives sales communication action plan decision information ... ... status review ... discussion surveys ... act implement share collect 5scom consulting

20. decision 4. ask quantify impacts quantify alternatives quantify say which decision is needed explain what is planned explain interest & framework explain context explain alternatives quantify decisions say it’s for decision say why decision is needed say when it will be applied ask for decision explain say ask 3. quantify 2. explain 1. say example 5scom consulting

21. adapt your message to audience audience

22. 2. audience commercial presentation what’s the audience? = 2 nd most important question always adapt your message to audience audience attitude interest ppt expertise serious or fun expectations ... ... > 1 audience ... # attendees importance ... emotional other aspects contextual rational 5scom consulting

23. < 5 < 10 < 20 < 50 > 50 web @ # attendees interactivity example interactive one-way 5scom consulting

24. adapt your content to context content

25. 3. content what will be communicated to your audience? = 3 nd most important question don’t forget that messages can also be said! not included missing hidden included selection       content 1 content 2 content 3 ... content 4 your content    written oral ... delivery mode    commercial presentation commercial presentation 5scom consulting

26. components objectives audience content media timing + + + + components commercial presentation example example of context content form show investments approved = executive management = project description = beamer + printed = 20’ = executive summary  introduction  status  issue / needs  solution description  benefits  risks / opportunities  business case  scenarios  planning / next steps  decision needed  5scom consulting

27. adapt your content to media media

28. 4. media commercial presentation how your presentation will be distributed? = 4 th most important question always adapt your content to media! media colors beamer + print email greyscale laptop + print ... ... web ... beamer computer ... printed remote hybrid projected 5scom consulting

30. timing always respect timing

31. commercial presentation how to deal with timing? = 5 th most important question always respect timing! timing subject reactions logistics presentation audience ... ... circumstances ... standard rules complexity external factors interest # slides 5. timing 5scom consulting

32. # slides objectives audience content media timing + + + + # slides investments approved executive management project description beamer + printed 20’ = = = = = commercial presentation standard example 3 5’  ≤ 5 10’  ≤ 7 15’  ≤ 15 30’  ≤ 2 3’  ≤ 25 1h  ≤ 10 20’  ≤ 3 5’  ≤ 5 10’  ≤ 7 15’  ≤ 15 30’  ≤ 2 3’  ≤ 25 1h  ≤ 10 20’  ≤ 3 5’  ≤ 5 10’  ≤ 7 15’  ≤ 15 30’  ≤ 2 3’  ≤ 25 1h  ≤ 10 20’  ≤ content form show        5scom consulting

35. story structured approach to translate messages into clear stories 1. strong start 2. scenario 3. action 4. happy end! 5. anticipate commercial presentation 5scom consulting

36. story memories message attract storyline: manage the emotions translate your message into powerful story matching audience‘s expectations commercial presentation title slide1 slide2 slide3 slide4 slide5 slide6 slide7 slide8 slide9 slide10 before after start 1 key mom ent 2 end 3 5scom consulting

37. strong start you never have a second chance to make a first impression

39. storyline make linear storylines

40. scenario 5S method introduction conclusion issues solutions risks opportunities status financials planning next steps components commercial presentation commercial presentati on example introduction 1 status 2 issues 3 solutions 4 opportunities 5 risks 6 financials 7 planning 8 next steps 9 conclusion 10 5scom consulting

41. action keep interest

42. surprise send us a presentation, we’ll review it for free! free test! example commercial presentation 5scom consulting

43. happy end happy end. always

45. anticipate think as audience!

47. style method to structure story , slides transitions & content 1. analyze 2. visualize 3. transpose 4. simplify 5. harmonize structure commercial presentation 5scom consulting

49. think before you act! analyze

50. components = ideas introduction achievements solution opportunities revenues proposal benefits what if no go planning issue risks status costs from-to scenarios features decision action plan strength business case alternative evolution what if -30% next steps requirements conclusion weaknesses figures description past activities threat … what is needed in your presentation? - illustrative commercial presentation example 5scom consulting

51. visualize visualize your ideas!

53. golden rule! 1 slide = 1 idea title 5scom consulting

54. transpose understand the structure of a slide

55. slide limits NO NO NO NO YES YES YES commercial presentation example 5scom consulting

56. golden rule! title = content content 5scom consulting

58. simplify

60. harmonize harmonize everything!

61. align everything NO text text text text text text text text YES example 5scom consulting

62. style rules to use right colors , fonts , shapes , financials & multimedia elements 1. colors 2. fonts 3. shapes 4. figures 5. multimedia style commercial presentation 5scom consulting

63. choose your palette colors

64. colors & prints commercial presentation type grey level example no difference when printed (greyscale) type grey level 5scom consulting

65. colors effects example commercial presentation what’s the context? 5scom consulting

66. use the right fonts fonts

68. shapes always use the same type of shapes

69. resize text text text text resize! commercial presentation example     text text text text text text 5scom consulting

70. use right way to explain figures figures

73. use multimedia tools multimedia

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75. golden rule! avoid ‘clip art’ commercial presentation 5scom consulting

76. speed learn how to win lot of time by using right approach & tools 1. method 2. templates 2. recycle 4. tools 5. shortcuts commercial presentation 5scom consulting

77. method

78. 5S method 5S method commercial presentation + efficient method 5scom consulting

79. use right templates templates

80. planning J F M A M J J A S O D N domain 1 domain 2 domain 3 DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description commercial presentation example 5scom consulting

82. recycle stop working!

83. golden rule! time needed to make... existing slide = commercial presentation 0 second minute hour day week 5scom consulting

84. tools

85. use (customized) toolbars make figure here-under in < 10’’ example 5scom consulting

86. shortcuts

88. audience scenario visualize fonts templates objectives strong start analyze colors method content action transpose shapes recycle media happy end! simplify figures tools timing anticipate harmonize multimedia shortcuts 5S method story structure style scoping speed

89. context 5S method who are we? our proposal next steps commercial presentation 5scom consulting

92. context 5S method who are we? our proposal next steps commercial presentation 5scom consulting

93. our offers options standard commercial presentation 5scom method guidelines training kits templates company templates advanced training reviews consulting customization 5scom consulting

97. evaluate us! free test! send us a presentation, we’ll review it for free! [email_address] commercial presentation 5scom consulting

98. context 5S method who are we? our proposal next steps commercial pres entation 5scom consulting

100. solutions for efficient presentations thanks for your attention download full animated version here 5scom consulting .com