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Progress, Challenges, Concerns
An overview of project’s activities
GRANT No.: H834-AF
CfP Reference No.: P132742
Contract No.: DMTVET/C27
Afghanistan Second Skill Development Project (ASDP-II)
Consultancy Services for Developing Business Plan
Stefan Siewert, Team Leader
E-mail: Ssiewert@integration.org
9 December 2014
The 15 TVET institutions are diverse
• Differences in the amount of students: factor 20
• Differences in Student – Teacher ratio: factor 4
• Differences in Growth in last four years: – 50 % to + 30 %
• Significant gaps:
– Kabul – Rest of the country
– Rural-urban divide
– Security situation
– Female, male, co-educational
– 13 x public, 1 x private, 1 x public-private
– Languages of BP: 11 x Dari, 3 x Pashto, 1 x English
– Building and dormitories are brand-new or war-torn.
Amount of Students, 2011-2014
0
500
1000
1500
2000
2500
2011 2012 2013 2014
Auto Mechanical Institute of Kabul
Kabul Agriculture and Veterinary Institute
Vocational Institute of Commerce
Deputy Engineering Institute of Kapisa
Kabul Mechanical Institute
Administration & Economic School of
Jamhoryat
Afghanistan Technical Vocational Institute
(ATVI)
Institute of Energy and Water
Mechanical Institute of Khost
Faryab Agriculture & Veterinary Institute
Kandahar Mechanical Institute
Female Vocational Institute of Samangan
Ahmad shah Masood Technical &
Vocational school (Panjsher)
Mechanical Institute of Paktia
Farhang High Education Institute (Baghlan)
Writing a Business Plan by Key
experts 3 – 5 days and high quality,
but with no regard to the Afghan
context
Assisting Business Plan Development
by TVET institutions
Requires many consultancy days, but
•Identifying current performance gaps
•Planning for increased autonomy
•Introducing strategic planning as a
new management instrument
= Higher absorption and strategic
management capacities
The Challenge: Managing a Trade-off
How do we work?
Business Plan
Template
Workshop
17 – 20
August 2014
on BPD
Individual consultancy
Multipli
on-site inspections and
verification of data
Written and oral
feedback and
guidance/Workplans
Example: Ahmad Shah Massod
Technical and Vocational
School (Panjsher)
Workshop 17-20 August
Introduction
to Business
Planning
Individual
Consultancy
4x 3 - 6 hours
Addressing
BP
Development
On-site
visits
4 Visits
Assistance
and data
verification
Evaluation
& Feedback
2 times
Work plans for
improvements
Results differ
++ + ± - --
Limited guidance
required
Guidance required,
committed and
motivated teams,
steep learning
curve
Significant guidance
required. Flat
learning curve, but
good results can be
achieved
Significant guidance
required. Flat
learning curve.
Results are not (yet)
satisfying
Despite efforts: lack
of understanding,
commitment to
Business plan
Development
Afghan Technical
Vocation School
Auto-Mechanical
Kabul
Farhang High
Education (Baghlan)
Mechanical,
Kandahar
Administration
school Jamhoryat
Energy & Water Mechanical, Khost Institute of
Commerce, Kabul
Mechanical, Paktia
Female Vocational
Samangan
Deputy
Engineering,
Kapisa
Faryab Agriculture
and Veterinary
Agricultural Kabul Ahmad Shah
Masood (Panjsher)
Mechanical Kabul
Quality of Draft Business Plans
Evaluation Criteria
Business links
Internship
Job fairs,
MoU,
Database,
surveys, etc.
Curricula
Modernization External
Councils
Private Sector
Participation
Significance
of meetings
Management
Capacities
Social
importance
Compliance Absorption
capacity
Expected
improvement
Value for
Grant Money
Regular
updates
Rural area
(not Kabul)
Steepness of
the learning
curve
Business
involvement Female
students
Commitment
to BPD Quality of
cooperation
Current
performance
Example: Evaluating external Councils
Criteria 85 – 100 marks 70 – 84 marks 55 – 69 marks 40 – 54 marks 1-39 marks
Private sector
participation
2 and more
members
At least 1
member
Outside members A functioning
internal council
No Council
Relevance of
decision-making
Financial and
other
contribution
Some private
sector
contribution
Outside support Addressing
problems
systematically
No rules for
decision-making
Proven record of
performance
improvement
Clear, transparent
and accessible
information
Some information
about decision-
making
Information, but
difficult to prove
Unproven
information
No verifiable data
Embedment in
institutional
landscape
Deep embedded
networks, incl.
private sector
Some contacts
with private
sector
Embedment, but
no private sector
Limited external
relations
No confirmed
activities
85 – 100 70 – 84 55 - 69 40 – 54 1 - 39
ATVI (100) Mechanical
Paktia (75)
Mechanical,
Kandahar (65)
Faryab
Agricultural (40)
Shah Massod,
Panjshir (30)
Agricultural (89) Automechanical
Kabul (84)
Mechanical,
Khost (60)
Commerce,
(54)
Deputy, Kapiza
(73)
Mechanical
Kabul (68)
Adminsitrative,
Jamhoryat (50)
Female
Samangan (78)
Energy & Water
(75)
Results of Evaluation: External Councils
Scenario analysis to develop
recommendation to the Evaluation
commission
Individual
(Story behind)
Value for
Money
(Performance)
Equilibrium
(Equal weight)
Sustainability
(Absorption
capacity)
Fairness
(Social
criteria)
65
68
78
85
100
91
98
0
10
20
30
40
50
60
70
80
90
100
Business linkages
Curricuala modernization
External Councils
Management CapacitySocial importance
Compliance with
requirement
Absorption capacity
Maximum
Preliminary evaluation:
Female Vocational Institute of
Samangan
(Scenario: Equilibrium)
Next steps
Date Proposed activities
22 December •Submit all Draft BP and preliminary evaluation by project to
DM TVET
•Communicate evaluation results to community
• Agree on individual Work Plans to improve marks, upon
request
5 January Final Submission of Business Plans to Integration and DM
TVET
15 January Submit recommendations about the amount and conditions
of funding to DM TVET (English, Dari) based on detailed
evaluation of Business plans (around 10 pages)
After 15 January Preparation of TVET institutions’ presentation to Evaluation
commission
After 15 January Evaluation Commission (DM TVET, WB, other) makes funding
decision
Evaluation commission
(one day)
Business Plan
11 x Dari,
3 x Pashto,
1 x English
Presentation
(10 minutes)
By Principal of
TVET school or
institute
Recommendation
on funding
By Integration‘s
project office, based
on BP analysis
(10 pages, English,
Dari)
Start Support Development Grant Implementation
Thanks for your attention!

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2014 14-08 ppp vc-wb 9 dec14

  • 1. Progress, Challenges, Concerns An overview of project’s activities GRANT No.: H834-AF CfP Reference No.: P132742 Contract No.: DMTVET/C27 Afghanistan Second Skill Development Project (ASDP-II) Consultancy Services for Developing Business Plan Stefan Siewert, Team Leader E-mail: Ssiewert@integration.org 9 December 2014
  • 2. The 15 TVET institutions are diverse • Differences in the amount of students: factor 20 • Differences in Student – Teacher ratio: factor 4 • Differences in Growth in last four years: – 50 % to + 30 % • Significant gaps: – Kabul – Rest of the country – Rural-urban divide – Security situation – Female, male, co-educational – 13 x public, 1 x private, 1 x public-private – Languages of BP: 11 x Dari, 3 x Pashto, 1 x English – Building and dormitories are brand-new or war-torn.
  • 3. Amount of Students, 2011-2014 0 500 1000 1500 2000 2500 2011 2012 2013 2014 Auto Mechanical Institute of Kabul Kabul Agriculture and Veterinary Institute Vocational Institute of Commerce Deputy Engineering Institute of Kapisa Kabul Mechanical Institute Administration & Economic School of Jamhoryat Afghanistan Technical Vocational Institute (ATVI) Institute of Energy and Water Mechanical Institute of Khost Faryab Agriculture & Veterinary Institute Kandahar Mechanical Institute Female Vocational Institute of Samangan Ahmad shah Masood Technical & Vocational school (Panjsher) Mechanical Institute of Paktia Farhang High Education Institute (Baghlan)
  • 4. Writing a Business Plan by Key experts 3 – 5 days and high quality, but with no regard to the Afghan context Assisting Business Plan Development by TVET institutions Requires many consultancy days, but •Identifying current performance gaps •Planning for increased autonomy •Introducing strategic planning as a new management instrument = Higher absorption and strategic management capacities The Challenge: Managing a Trade-off
  • 5. How do we work? Business Plan Template Workshop 17 – 20 August 2014 on BPD Individual consultancy Multipli on-site inspections and verification of data Written and oral feedback and guidance/Workplans
  • 6. Example: Ahmad Shah Massod Technical and Vocational School (Panjsher) Workshop 17-20 August Introduction to Business Planning Individual Consultancy 4x 3 - 6 hours Addressing BP Development On-site visits 4 Visits Assistance and data verification Evaluation & Feedback 2 times Work plans for improvements
  • 7. Results differ ++ + ± - -- Limited guidance required Guidance required, committed and motivated teams, steep learning curve Significant guidance required. Flat learning curve, but good results can be achieved Significant guidance required. Flat learning curve. Results are not (yet) satisfying Despite efforts: lack of understanding, commitment to Business plan Development Afghan Technical Vocation School Auto-Mechanical Kabul Farhang High Education (Baghlan) Mechanical, Kandahar Administration school Jamhoryat Energy & Water Mechanical, Khost Institute of Commerce, Kabul Mechanical, Paktia Female Vocational Samangan Deputy Engineering, Kapisa Faryab Agriculture and Veterinary Agricultural Kabul Ahmad Shah Masood (Panjsher) Mechanical Kabul Quality of Draft Business Plans
  • 8. Evaluation Criteria Business links Internship Job fairs, MoU, Database, surveys, etc. Curricula Modernization External Councils Private Sector Participation Significance of meetings Management Capacities Social importance Compliance Absorption capacity Expected improvement Value for Grant Money Regular updates Rural area (not Kabul) Steepness of the learning curve Business involvement Female students Commitment to BPD Quality of cooperation Current performance
  • 9. Example: Evaluating external Councils Criteria 85 – 100 marks 70 – 84 marks 55 – 69 marks 40 – 54 marks 1-39 marks Private sector participation 2 and more members At least 1 member Outside members A functioning internal council No Council Relevance of decision-making Financial and other contribution Some private sector contribution Outside support Addressing problems systematically No rules for decision-making Proven record of performance improvement Clear, transparent and accessible information Some information about decision- making Information, but difficult to prove Unproven information No verifiable data Embedment in institutional landscape Deep embedded networks, incl. private sector Some contacts with private sector Embedment, but no private sector Limited external relations No confirmed activities
  • 10. 85 – 100 70 – 84 55 - 69 40 – 54 1 - 39 ATVI (100) Mechanical Paktia (75) Mechanical, Kandahar (65) Faryab Agricultural (40) Shah Massod, Panjshir (30) Agricultural (89) Automechanical Kabul (84) Mechanical, Khost (60) Commerce, (54) Deputy, Kapiza (73) Mechanical Kabul (68) Adminsitrative, Jamhoryat (50) Female Samangan (78) Energy & Water (75) Results of Evaluation: External Councils
  • 11. Scenario analysis to develop recommendation to the Evaluation commission Individual (Story behind) Value for Money (Performance) Equilibrium (Equal weight) Sustainability (Absorption capacity) Fairness (Social criteria)
  • 12. 65 68 78 85 100 91 98 0 10 20 30 40 50 60 70 80 90 100 Business linkages Curricuala modernization External Councils Management CapacitySocial importance Compliance with requirement Absorption capacity Maximum Preliminary evaluation: Female Vocational Institute of Samangan (Scenario: Equilibrium)
  • 13. Next steps Date Proposed activities 22 December •Submit all Draft BP and preliminary evaluation by project to DM TVET •Communicate evaluation results to community • Agree on individual Work Plans to improve marks, upon request 5 January Final Submission of Business Plans to Integration and DM TVET 15 January Submit recommendations about the amount and conditions of funding to DM TVET (English, Dari) based on detailed evaluation of Business plans (around 10 pages) After 15 January Preparation of TVET institutions’ presentation to Evaluation commission After 15 January Evaluation Commission (DM TVET, WB, other) makes funding decision
  • 14. Evaluation commission (one day) Business Plan 11 x Dari, 3 x Pashto, 1 x English Presentation (10 minutes) By Principal of TVET school or institute Recommendation on funding By Integration‘s project office, based on BP analysis (10 pages, English, Dari)
  • 15. Start Support Development Grant Implementation Thanks for your attention!