the file is about business meeting ant the procedures

1. BUSINESS MEETING

2. • IT IS AN EFFICIENT TOOL IN THE COMMUNICATION
PROCESS .
• FACE TO FACE CONTACT
• OPPORTUNITY FOR SHARING INFORMATION
• MAKING SUGGESTIONS AND PROPOSALS
• TAKING DECISIONS
• OBTAINING INSTANT FEEDBACK

3. ARRANGE
ACTIVITIES
REPORT ON
ACTIVITY OR
EXPERIENCE
PUT FORWARD
IDEAS
GIVE INFORMATION
TO A GROUP OF
PEOPLE
TO OBTAIN
ASSISTANCE
TO CREATE
INTEREST AND
INVOLVEMENT

6. PLANNING THE MEETING
• IDENTIFYING YOUR PURPOSE
• DETERMINING WHETHER A MEETING IS
NECESSARY
• PREPARING AN AGENDA
• DECIDING WHO SHOULD ATTEND.

7. CONDUCTING THE MEETING
• The manager must be a leader
during the meeting, keeping the
group focused on the point and
encouraging participation.
• PUNCTUALITY
• An effective leader begins and ends
each meeting on time.
• Don’t waste time for latecomers.

8. FOLLOWNG THE AGENDA
• One key to a focused meeting is to follow the
agenda.
• At formal meeting you will be expected to
discuss all items on the published agenda and
no items not on the agenda.
• LEADING THE MEETING
• Preventing people from talking too much.
• Determine which problem solving strategy is
approprfiate.

9. CONT…..
• As leader you’ll sometimes have to resolve
conflicts among members.
• At the end of the meeting, summarize for
every one what the meeting has accomplished
• Review any assignments and make sure that
everyone understands his or her
responsibilities.

10. Follow up the meeting
• Formal meeting require formal minutes of
what took place
• The minutes should be accurate, objective,
and complete