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How to fill Project/Initiative Templates 14 June 2010
Table of Contents ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],Introduction
[object Object],Project/Initiative Objective
[object Object],[object Object],Project/Initiative Organizational Structure
Project/Initiative resources, budgets and dependencies ,[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],Benefits Realization
[object Object],Project/Initiative Major Milestones
[object Object],Illustration Project/initiative Risk Management RR PC Name of person responsible to mitigate Owner Risk Probability (L,M,H) Impact (L,M,H) Mitigation and/or Corrective action  What are the possible risk to the project? Probability? Impact? What will be done to prevent it and/or to correct it when it happens (by whom)? Potential delays between 9-11am due to large number of orders H H ,[object Object],[object Object],Elevator 5 is old and breaks down occasionally M H Discuss with Chief Engineer on how to manage elevator function and breakdown during morning rush.
Communication Plan ,[object Object],[object Object],Status Frequency By Who On Going  Weekly Project Manager Project Team  On Going  Weekly Project Owner  Steering Committee
Period Review Plan  ,[object Object],Status Frequency By Whom What
How to measure performance of Projects/Initiatives?
Projects/Initiatives  drive improvement and require thorough planning to prepare and measure ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Measure / Target Definitions
We must state the project/initiative statement as such to clarify the key objective ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Measure / Target Definitions
It is essential that result measures are undisputable – they must mean the same to all persons involved… ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Measure / Target Definitions
Resource Planning and budgeting should be planned to ensure no delays  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],How to plan for resources and budgets
We request the project/initiative owners to supply the measures for each 2010 initiative by end of June ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Proposed approach how to identify the measures
Department Name Project/ Initiative Name Project/Initiative Managers’ Name Date:  11 June 2010
Strategic Objective Linkage: Project / Initiative Owner : Objectives   : Project / Initiative Title   Start Date :  Full Completion Date : Primary Dependencies : Benefits   : Project / Initiative Team Members : List the requirements e.g., capex, opex, manpower required.  List the deliverables/major milestones of the project with the date of delivery of each. E.g. Menu items that can be served in 10mins- 15 sep 10, std tray setup for zero defect-24 July 10;  etc……… List dependencies that can impact the project. Availability of key staff, budgets, other project deliveries etc are some examples…… What is the reason to do this initiative? If more than one, choose the most relevant What are the expected benefits of doing this initiative. E.g. Zero defect delivery of breakfast; Delivery of breakfast within 10 mins of order etc…… What are the objectives of the initiative. E.g. Increase the customer in room dining experience; deliver bf within 10 mins …… List the result, its measure identified, baseline measurement, expected result and date. e,.g. GSTS in room dining delivery score. Baseline 45% ; Target 55% by 30 Sept 2010…… Provide a suitable name for the initiative Owner of the initiative Timeline for the project deliverable New Staff Manpower Operation Expenses Capital Expenses Rs Lacs Budget & Resources Date of Delivery Comments Owner Status Deliverables / Key Steps/ Major Milestones Where are we today? Achieved By Date Specific Measure Where we want to be? Project Specific Impact / Results/ Benefits Realization
Strategic Objective Linkage: Project / Initiative Owner : Primary Dependencies : Benefits  : Objectives:   : Project / Initiative Title   Start Date :  Full Completion Date : Project / Initiative Team Members : New Staff Manpower Operation Expenses Capital Expenses Rs Lacs Budget & Resources Date of Delivery Comments Owner Status Deliverables / Key Steps/ Major Milestones Where are we today? Achieved By Date Specific Measure Where we want to be? Project Specific Impact / Results/ Benefits Realization
Project/Initiative Risk Management Project / Initiative Title   Owner Risk Probability (L,M,H) Impact (L,M,H) Mitigation and/or Corrective action
Project/Initiative Communication Plan Project / Initiative Title   Status Frequency By Who
Project/Initiative Period Review Plan  Project / Initiative Title   Status Frequency By Whom What

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Bsc how to fill initiatives templates-14 june10

  • 1. How to fill Project/Initiative Templates 14 June 2010
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  • 12. How to measure performance of Projects/Initiatives?
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  • 18. Department Name Project/ Initiative Name Project/Initiative Managers’ Name Date: 11 June 2010
  • 19. Strategic Objective Linkage: Project / Initiative Owner : Objectives : Project / Initiative Title Start Date : Full Completion Date : Primary Dependencies : Benefits : Project / Initiative Team Members : List the requirements e.g., capex, opex, manpower required. List the deliverables/major milestones of the project with the date of delivery of each. E.g. Menu items that can be served in 10mins- 15 sep 10, std tray setup for zero defect-24 July 10; etc……… List dependencies that can impact the project. Availability of key staff, budgets, other project deliveries etc are some examples…… What is the reason to do this initiative? If more than one, choose the most relevant What are the expected benefits of doing this initiative. E.g. Zero defect delivery of breakfast; Delivery of breakfast within 10 mins of order etc…… What are the objectives of the initiative. E.g. Increase the customer in room dining experience; deliver bf within 10 mins …… List the result, its measure identified, baseline measurement, expected result and date. e,.g. GSTS in room dining delivery score. Baseline 45% ; Target 55% by 30 Sept 2010…… Provide a suitable name for the initiative Owner of the initiative Timeline for the project deliverable New Staff Manpower Operation Expenses Capital Expenses Rs Lacs Budget & Resources Date of Delivery Comments Owner Status Deliverables / Key Steps/ Major Milestones Where are we today? Achieved By Date Specific Measure Where we want to be? Project Specific Impact / Results/ Benefits Realization
  • 20. Strategic Objective Linkage: Project / Initiative Owner : Primary Dependencies : Benefits : Objectives: : Project / Initiative Title Start Date : Full Completion Date : Project / Initiative Team Members : New Staff Manpower Operation Expenses Capital Expenses Rs Lacs Budget & Resources Date of Delivery Comments Owner Status Deliverables / Key Steps/ Major Milestones Where are we today? Achieved By Date Specific Measure Where we want to be? Project Specific Impact / Results/ Benefits Realization
  • 21. Project/Initiative Risk Management Project / Initiative Title Owner Risk Probability (L,M,H) Impact (L,M,H) Mitigation and/or Corrective action
  • 22. Project/Initiative Communication Plan Project / Initiative Title Status Frequency By Who
  • 23. Project/Initiative Period Review Plan Project / Initiative Title Status Frequency By Whom What