Open Repositories 2013. Charlottetown, Prince Edward Island from July 8 - 12. DSpace User Group Session One of the most difficult challenges for Institutional Repositories is to find ways to encourage deposit from the researchers. When an IR is part of the Current Research Information System (CRIS) of a University there may be mandates from the University top management to assure that researchers are required, to deposit their publications in the Repository, primarily for evaluation purposes. However also in this ideal scenario there is an issue: Researchers see the Repository as an administrative fulfillment. To change this perception and make the IR be seen as a useful tool for research, it is very important to facilitate the deposit procedure and improve data quality as far as possible. As many publications databases already exists around the world and most of them offer APIs to access and reuse data, we have decided to revise the DSpace submission process to benefit of existent information as much as possible. One of the best known commercial bibliographic databases is Scopus that offers API access as part of the standard contract grant permission to reuse these data in IRs. CINECA has therefore developed a generic infrastructure that allows easy integration of such services in the DSpace submission process. At the moment Scopus, PubMed, arXiv and CrossRef APIs are supported. The first step of the submission has been replaced by a form where the user can enter one or more unique identifiers (DOI, PubMed ID, arXiv ID, etc.) and/or a combination of title, authors and year of her publication. The system will query all configured sources and present all results to the user. At this point she can confirm and proceed with the deposit using one of the system proposals or forcing the creation of a new publication from scratch. The system will use information related to the user (authorization) and metadata available in the external systems to suggest the most appropriate collection where to deposit the item, but the user is free to choose a different collection. When available, the system will use the DOI to merge data from different external data sources in a single richer record, this allows for example to get the abstract of a publication in PubMed and combine other metadata from the standard Scopus API that does not provide this information out-of-box. More at http://or2013.net/sessions/integrate-external-bibliographic-services-dspace-submission-process-make-self-deposit-easy-

1. www.cineca.it
~
Integrate external services in
DSpace submission process
How to make self-deposit easy and improve
metadata quality and presence of full-text
Andrea Bollini – Susanna Mornati

2. Topics
⁄ Some context:
⁄ CINECA a brief overview
⁄ DSpace as part of a CRIS solution
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄Make the repository an active actor:
⁄Discovering missing content
⁄Improve Fulltext presence
⁄Integration of external services:
⁄Bibliographic database: Scopus, PubMed, CrossRef, ArXiv, etc.
⁄Publishers policy: Sherpa/Romeo

3. ⁄ Owned companies: Kion, SCS.
⁄ Employees: 400 (+150 Kion)
⁄ Total turnover:  70M€
The Company
⁄ Interuniversity Consortium
⁄ No-Profit
⁄ Founded in 1969
⁄ Headquarter in Bologna
⁄ 57 Members
⁄ 54 Universities
⁄ 2 Research institutes
⁄ MIUR
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

4. ⁄ Owned companies: Kion, SCS.
⁄ Employees: 400 (+150 Kion)
⁄ Total turnover:  70M€
The Company
⁄ Interuniversity Consortium
⁄ No-Profit
⁄ Founded in 1969
⁄ Headquarter in Bologna
⁄ 57 Members
⁄ 54 Universities
⁄ 2 Research institutes
⁄ MIUR
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

5. ⁄ Owned companies: Kion, SCS.
⁄ Employees: 400 (+150 Kion)
⁄ Total turnover:  70M€
The Company
⁄ Interuniversity Consortium
⁄ No-Profit
⁄ Founded in 1969
⁄ Headquarter in Bologna
⁄ 57 Members
⁄ 54 Universities
⁄ 2 Research institutes
⁄ MIUR
as last week!
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

6. ⁄ The “merging process” of the three Italian Consortia started in September 2012
⁄ It was concluded in July 1st 2013 (last week!)
The Merge
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

7. ⁄ The “merging process” of the three Italian Consortia started in September 2012
⁄ It was concluded in July 1st 2013 (last week!)
The Merge
2.0
⁄ 67 Members
⁄ More than 700 employees (+ 150 Kion)
⁄ The only Italian Interuniversity Consortium
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

8. Higher Education
• Solutions & Services for the University Administration
• Services for the Ministry of Education, University and
Research (MIUR)
Scientific Research
• High Performance Computing – FERMI: 2° in EU / 7° WW)
• Scientific Visualization & Interactive Virtual Environments
Technological Innovation
• Data Center
• Information and Knowledge Management Services
• Health Care Systems
What CINECA does
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

9. •Cineca Board of Directors
Product
Managers
Board
U-GOV &
SURplus
Restricted Board
Customer
Service
Board
Technical &
Delivery Board
Apps
Road Map
Tech
Road Map
•University Customers
•Focus Groups
•University Customers
•Cineca Technical Board
How we work with Universities
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

10. Solutions for HE
= ERP = Best of Breed
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

11. Solutions for HE
= ERP = Best of Breed
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

12. SURplus: CINECA’ CRIS System
⁄ An interoperable infrastructure made of different components
⁄ Ingestion of data from any legacy systems adopted by an institution
⁄ Maintenance of specific functional requirements, data model and preferred technologies at
the level of applications
⁄ Data warehouse and Business Intelligence tools to facilitate aggregations of data and the
application of measurement parameters and algorithms
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

13. SURplus: Dimension
⁄ Beginning of activities: 2004
⁄ 9 institutions
⁄ 22 institutional repositories
⁄ Total modules: 77
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

14. Topics
⁄ Integration of external services:
⁄ Bibliographic database: Scopus, PubMed, CrossRef, ArXiv, etc.
⁄ Publishers policy: Sherpa/Romeo
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄ Make the repository an active actor:
⁄ Discovering missing content
⁄ Improve Fulltext presence
⁄ Some context:
⁄ CINECA a brief overview
⁄ DSpace as part of a CRIS solution

15. CINECA is a registered service provider at DuraSpace
Long-term collaboration with DSpace community, since 2003
DSpace: SURplus’ Open Archive Module
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

16. CINECA is a registered service provider at DuraSpace
Long-term collaboration with DSpace community, since 2003
Upgrades are periodically released to the open source community
DSpace: SURplus’ Open Archive Module
⁄ Manages collection and dissemination of research results
⁄ Simplifies data collection’s processes
⁄ Service Integration
The OA Module, developed on DSpace:
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

17. “dissemination of
entities’ descriptions in
the research
environment which go
beyond publications”
DSpace-CRIS: SURplus’ Expertise & Skills
DSpace-CRIS: designed together with the Hong Kong University & released as open-source
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

18. IR as part of a CRIS system: what
change?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄Benefits:
⁄Strong deposit mandate
⁄More funding
⁄Issues to mitigate:
⁄IR become a critical application
⁄Author have a “requirements” perception
 Wasting time
 Late submission

19. IR as part of a CRIS system: what
change?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄Benefits:
⁄Strong deposit mandate
⁄More funding
⁄Issues to mitigate:
⁄IR become a critical application
⁄Author have a “requirements” perception
 Wasting time
 Late submission
Professional support
HA infrastructure
Dedicated team

20. IR as part of a CRIS system: what
change?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄Benefits:
⁄Strong deposit mandate
⁄More funding
⁄Issues to mitigate:
⁄IR become a critical application
⁄Author have a “requirements” perception
 Wasting time
 Late submission
Professional support
HA infrastructure
Dedicated team
advocacy

21. IR as part of a CRIS system: what
change?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄Benefits:
⁄Strong deposit mandate
⁄More funding
⁄Issues to mitigate:
⁄IR become a critical application
⁄Author have a “requirements” perception
 Wasting time
 Late submission
Professional support
HA infrastructure
Dedicated team
advocacy
Make the submission
process easy
The information already exists in
other database!

22. Topics
⁄ Integration of external services:
⁄ Bibliographic database: Scopus, PubMed, CrossRef, ArXiv, etc.
⁄ Publishers policy: Sherpa/Romeo
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄ Make the repository an active actor:
⁄ Discovering missing content
⁄ Improve Fulltext presence
⁄ Some context:
⁄ CINECA a brief overview
⁄ DSpace as part of a CRIS solution

23. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

24. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Free search form

25. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Available providers: each provider
is a spring service
Free search form

26. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Available providers: each provider
is a spring service
Free search form
Main metadata common to all publication
types (article, book, etc.)
Title of the contribution
Year
Authors/Editors

27. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Available providers: each provider
is a spring service
Free search form
Main metadata common to all publication
types (article, book, etc.)
Title of the contribution
Year
Authors/Editors

28. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

29. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Lookup by unique identifier

30. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Lookup by unique identifier
Each provider declares which identifiers is able to manage

31. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Lookup by unique identifier
Each provider declares which identifiers is able to manage

32. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Lookup by unique identifier
Each provider declares which identifiers is able to manage

33. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

34. New first submission step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
For each result providers are
shown that match the record.
Grouping is done via DOI

35. Modal box publication details
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

36. Modal box publication details
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

37. Modal box publication details
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Records from different providers
are merged to get richer metadata
The system guesses a collection
for the submission but the user
can change it if required

38. Modal box publication details
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Records from different providers
are merged to get richer metadata
The system guesses a collection
for the submission but the user
can change it if required

39. Manual submission
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

40. Manual submission
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
When lookup fails the user can
always proceed manually

41. Batch import from external source
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

42. Batch import from external source
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Import data (identifiers or
structured text) can be inputed
manually or uploaded as a file

43. Batch import from external source
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Import data (identifiers or
structured text) can be inputed
manually or uploaded as a file
Format/provider must be
specified by the user

44. Batch import from external source
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄Request are processed:
⁄Inline for specific providers and/or within configured data
limits
 Submitter can immediately complete the pre-filled
submissions



45. Batch import from external source
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄Request are processed:
⁄Inline for specific providers and/or within configured data
limits
 Submitter can immediately complete the pre-filled
submissions
⁄In a background process
 Submitter will receive a summary email with import
result
 Pre-filled submissions are available as in-progress
submission in the MyDSpace

46. Batch import from external source
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄Request are processed:
⁄Inline for specific providers and/or within configured data
limits
 Submitter can immediately complete the pre-filled
submissions
⁄In a background process
 Submitter will receive a summary email with import
result
 Pre-filled submissions are available as in-progress
submission in the MyDSpace
The legacy batch import feature for JSPUI has been already shared as pull request
on GitHub, see DS-1252

47. Enhanced Describe step: showing
metadata source
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

48. Enhanced Describe step: showing
metadata source
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

49. Technical details
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

50. PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
arXiv Lookup Provider
Scopus Lookup Provider
…

51. PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
arXiv Lookup Provider
Scopus Lookup Provider
…
<bean name="pubmedLookupProvider"
class=“...lookup.PubmedLookupProvider">
<property name="pubmedService"
ref="pubmedService"/>
</bean>
implements SubmissionLookupProvider

52. PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
PubMed
record
arXiv Lookup Provider
Scopus Lookup Provider
…
<bean name="pubmedService"
class=“...service.PubmedService"/>
<bean name="pubmedLookupProvider"
class=“...lookup.PubmedLookupProvider">
<property name="pubmedService"
ref="pubmedService"/>
</bean>
implements SubmissionLookupProvider

53. PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
PubMed
record
arXiv Lookup Provider
Scopus Lookup Provider
…
<bean name="pubmedService"
class=“...service.PubmedService"/>
<bean name="pubmedLookupProvider"
class=“...lookup.PubmedLookupProvider">
<property name="pubmedService"
ref="pubmedService"/>
</bean>
implements SubmissionLookupProvider
WGET http://eutils.ncbi.nlm.nih.gov/entrez/eutils/efetch.fcgi
?db=pubmed&id=23297105&retmode=xml&rettype=full

54. PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
PubMed
record
arXiv Lookup Provider
Scopus Lookup Provider
…
<bean name="pubmedService"
class=“...service.PubmedService"/>
<bean name="pubmedLookupProvider"
class=“...lookup.PubmedLookupProvider">
<property name="pubmedService"
ref="pubmedService"/>
</bean>
implements SubmissionLookupProvider

55. PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
PubMed
record
JAVA
Bean
Mapping
file
arXiv Lookup Provider
Scopus Lookup Provider
…
<bean name="pubmedService"
class=“...service.PubmedService"/>
<bean name="pubmedLookupProvider"
class=“...lookup.PubmedLookupProvider">
<property name="pubmedService"
ref="pubmedService"/>
</bean>
implements SubmissionLookupProvider
public class PubmedLookupProvider extends
ConfigurableLookupProvider
public abstract class ConfigurableLookupProvider

56. PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
PubMed
record
JAVA
Bean
Mapping
file
arXiv Lookup Provider
Scopus Lookup Provider
…
<bean name="pubmedService"
class=“...service.PubmedService"/>
<bean name="pubmedLookupProvider"
class=“...lookup.PubmedLookupProvider">
<property name="pubmedService"
ref="pubmedService"/>
</bean>
implements SubmissionLookupProvider
public class PubmedLookupProvider extends
ConfigurableLookupProvider
public abstract class ConfigurableLookupProvider
public class PubmedItem
{
private String pubmedID;
private String doi;
private String issn;
private String eissn;
private String journalTitle;
private String title;
private String pubblicationModel;
private String year;
private String volume;
private String issue;
private String language;
private List<String> type;
private List<String> primaryKeywords;
private List<String> secondaryKeywords;
…

57. PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
PubMed
record
JAVA
Bean
Mapping
file
arXiv Lookup Provider
Scopus Lookup Provider
…
<bean name="pubmedService"
class=“...service.PubmedService"/>
<bean name="pubmedLookupProvider"
class=“...lookup.PubmedLookupProvider">
<property name="pubmedService"
ref="pubmedService"/>
</bean>
implements SubmissionLookupProvider
public class PubmedLookupProvider extends
ConfigurableLookupProvider
public abstract class ConfigurableLookupProvider

58. PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
PubMed
record
JAVA
Bean
Mapping
file
arXiv Lookup Provider
arXiv
record
JAVA
Bean
Mapping
file
Scopus Lookup Provider
Scopus
record
JAVA
Bean
Mapping
file
…
<bean name="pubmedService"
class=“...service.PubmedService"/>
<bean name="pubmedLookupProvider"
class=“...lookup.PubmedLookupProvider">
<property name="pubmedService"
ref="pubmedService"/>
</bean>
implements SubmissionLookupProvider
public class PubmedLookupProvider extends
ConfigurableLookupProvider
public abstract class ConfigurableLookupProvider

59. Translationlogic
originalnormalized
PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
PubMed
record
JAVA
Bean
Mapping
file
Normalized
record
arXiv Lookup Provider
arXiv
record
JAVA
Bean
Mapping
file
Scopus Lookup Provider
Scopus
record
JAVA
Bean
Mapping
file
…

60. Translationlogic
originalnormalized
PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
PubMed
record
JAVA
Bean
Mapping
file
Normalized
record
Enhancer
plugins
Split, aggregate fields
Derive data
ISSN  Journal title
…
arXiv Lookup Provider
arXiv
record
JAVA
Bean
Mapping
file
Scopus Lookup Provider
Scopus
record
JAVA
Bean
Mapping
file
…

61. Translationlogic
originalnormalized
PubMed Lookup Provider
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
PubMed
record
JAVA
Bean
Mapping
file
DSpace
Item
Normalized
record
Enhancer
plugins
Split, aggregate fields
Derive data
ISSN  Journal title
…
arXiv Lookup Provider
arXiv
record
JAVA
Bean
Mapping
file
Scopus Lookup Provider
Scopus
record
JAVA
Bean
Mapping
file
…
Translationlogic
NormalizedRepository
Mapping
file

62. Topics
⁄ Integration of external services:
⁄ Bibliographic database: Scopus, PubMed, CrossRef, ArXiv, etc.
⁄ Publishers policy: Sherpa/Romeo
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄ Make the repository an active actor:
⁄ Discovering missing content
⁄ Improve Fulltext presence
⁄ Some context:
⁄ CINECA a brief overview
⁄ DSpace as part of a CRIS solution

63. Enhanced upload step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Using the ISSN or EISSN provided in the describe step
the upload form is improved showing on the right side the
publisher policy from the Sherpa/Romeo database

64. Enhanced upload step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

65. Enhanced upload step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

66. Enhanced upload step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

67. Enhanced upload step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Access policy for the bitstream:
Open access, embargo, intranet,
etc.

68. Enhanced upload step
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Access policy for the bitstream:
Open access, embargo, intranet,
etc.
Deposit of fulltext to the national
database for individual CVs

69. Topics
⁄ Integration of external services:
⁄ Bibliographic database: Scopus, PubMed, CrossRef, ArXiv, etc.
⁄ Publishers policy: Sherpa/Romeo
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄ Make the repository an active actor:
⁄ Discovering missing content
⁄ Improve Fulltext presence
⁄ Some context:
⁄ CINECA a brief overview
⁄ DSpace as part of a CRIS solution

70. What is the problem?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
(very) late submissions produce some issues for the repository
both at technical and organization level:
/ The system is subjected to periods of intense input activities.
DSpace, but in general IR software, scales well for read
operations less well for write operations
/ IR staff involved in workflow get lot of task to perform in
small period

71. What is the problem?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
(very) late submissions produce some issues for the repository
both at technical and organization level:
/ The system is subjected to periods of intense input activities.
DSpace, but in general IR software, scales well for read
operations less well for write operations
/ IR staff involved in workflow get lot of task to perform in
small period
Get researcher aware
Remind researcher
about IR presence
Intercept early
new content

72. How we plan to mitigate the
problem?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Citation databases provide APIs to perform search (we already
use them for the lookup) and in some cases they provide
additional APIs or search filters/indexes to make more
raffinated search and allow scanning of the database.
The interesting filters/indexes are:
/ Time based (much better if related to insertion in the
citation database)
/ Author ID (better if related to a «standard/common»
identifier as ORCID)
/ Affiliation
/ Subject category

73. Implementation idea
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
Allow the researcher to store personal preferences about
scanning:
/ Enabled providers (e.g disable arXiv if you are not a
physicist)
/ Frequencies
/ Subject categories filters
AuthorIDs will be stored/retrieved from the Researcher profile.
Subject categories could be proposed from previous items or
researcher profile.

74. DSpace-CRIS: Researcher profile
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

75. DSpace-CRIS: Researcher profile
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

76. DSpace-CRIS: Researcher profile
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

77. Who are the potential targets?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄ ORCID
⁄ Scopus
⁄ Web of Science
⁄ arXiv
⁄ PubMed Central
⁄ DBLP
⁄ REPEC

78. Who are the potential targets?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄ ORCID
⁄ Scopus
⁄ Web of Science
⁄ arXiv
⁄ PubMed Central
⁄ DBLP
⁄ REPEC
The Repository itself!

79. The repository as source of
missing content?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄ The submitter has to match authors of publication
with the University staff to higthlight internal
authors
⁄ Sometimes matches are missing
⁄ Othertimes matches are wrong (homonymous)
⁄ External authors could become «internal» at some
point in the future

80. The repository as source of
missing content?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄ Send email to internal «co-authors» when a
submission is done  prevent wrong attribution
(and reduce duplication)
⁄ Allow researcher to unclaim publications from her
profile  last chance to fix wrong attribution
⁄ Allow researcher to claim publications  fix missing
attribution and/or engagement of new researcher

81. The repository as source of
missing content?
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄ Send email to internal «co-authors» when a
submission is done  prevent wrong attribution
(and reduce duplication)
⁄ Allow researcher to unclaim publications from her
profile  last chance to fix wrong attribution
⁄ Allow researcher to claim publications  fix missing
attribution and/or engagement of new researcher
The last two features are included in the
DSpace-CRIS addon

82. Current implementation: claim/unclaim
publications in the repository
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

83. Current implementation: claim/unclaim
publications in the repository
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
This is the current status of the
publication
U  Unlinked

84. Current implementation: claim/unclaim
publications in the repository
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
This is the current status of the
publication
U  Unlinked
You can claim it
A  Active, simple claim
S  Make it a selected publication
H  Claim it but hide from you public
profile

85. Current implementation: claim/unclaim
publications in the repository
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

86. Current implementation: claim/unclaim
publications in the repository
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
You can unclaim a publication
U  Unlink

87. Current implementation: claim/unclaim
publications in the repository
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

88. Current implementation: claim/unclaim
publications in the repository
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013

89. Topics
⁄ Integration of external services:
⁄ Bibliographic database: Scopus, PubMed, CrossRef, ArXiv, etc.
⁄ Publishers policy: Sherpa/Romeo
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄ Make the repository an active actor:
⁄ Discovering missing content
⁄ Improve Fulltext presence
⁄ Some context:
⁄ CINECA a brief overview
⁄ DSpace as part of a CRIS solution

90. Improve fulltext presence
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
⁄ Use the Sherpa/Romeo policy database to analyze
repository content
⁄ Use external database API to find an actual fulltext
(arXiv, pubmed, ...why not the publisher version via
library subscription?)
⁄ Send email to researcher to validate found PDFs or
ask for an «author» versions
⁄ Use statistics to encourage upload

91. 127.000+ items
65.000+ items
9,4% 17,2%
Sherpa/Romeo Statistics (Example)
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
51%
ISSN
36%
Not in Sherpa
24.000 items
32% green
21.000 items

92. 127.000+ items
65.000+ items
9,4% 17,2%
Sherpa/Romeo Statistics (Example)
www.cineca.it | Integrate external services in DSpace submission process | OR2013| July 2013
51%
ISSN
36%
Not in Sherpa
24.000 items
7,3% have a
fulltext…
5,3% open access
32% green
21.000 items

93. www.cineca.it | Innovative Open Source Technologies for a CRIS: SURplus | euroCRIS | May 2013
SURplus: prevision 2014
⁄ 50+ institutional repositories (DSpace)
⁄ 10 research portals (DSpace-CRIS)

94. www.cineca.it
~
Thank you!
Andrea Bollini
a.bollini@cineca.it
SURplus - http://www.cineca.it/en/content/surplus
DSpace-CRIS - http://cilea.github.com/dspace-cris