The emerging role of Institutional CRIS in facilitating Open Scholarship
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This document discusses the emerging role of current research information systems (CRIS) in facilitating open scholarship. It defines CRIS as tools that provide access to and disseminate research information from an institution. CRIS are increasingly important for research assessment exercises like REF, open access policies, and showcasing an institution's research outputs, impacts, and activities. The document also describes how one university library uses its CRIS to provide services around REF submission, open access, research data management, and more. By centralizing research information, CRIS can help change researchers' attitudes and the culture around issues like copyright and sharing work openly.
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The emerging role of Institutional CRIS in facilitating Open Scholarship
- 1. The emerging role of Institutional CRIS in facilitating Open Scholarship Anna Clements, Assistant Director (Digital Research) Jackie Proven, Repository & Open Access Services Manager University Library, University of St Andrews Henry Legg
- 2. Definition of a CRIS ‘… any informational tool dedicated to provide access to and disseminate research information’ www.eurocris.org ‘… a database or other information system to store and manage data about research conducted at an institution’ http://en.wikipedia.org/wiki/Current_research_information_system LIBER 2015, London, June 24-26Anna Clements/Jackie Proven 2
- 3. Why do we need a CRIS 3 REF will require at least as much data collection by Universities RAE/REF determines a third of research income in UK .. £1.5/2billion The pain of RAE2008 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 4. REF 2014 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 5. 5 2007 2008 2009 2010 2011 2012 2013 2014 RAE REF CRIS delivered on REF LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 6. 6 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 7. 2007 2008 2009 2010 2011 2012 2013 2014 2015 RAE REF Impac t EPSRC Road map EPSRC RDM policy ROS Rfish RCUK OA HEFCE OA 2007 2008 2009 2010 2011 2012 2013 2014 RAE REF Impac t EPSRC Road map ROS Rfish RCUK OA HEFCE OA But what else has happened? 7 2007 2008 2009 2010 2011 2012 RAE Impac t EPSRC Road map ROS LIBER 2015, London, June 24-26Anna Clements/Jackie Proven 2007 2008 2009 2010 2011 2012 2013 RAE Impac t EPSRC Road map ROS RCUK OA F e e s
- 8. 8 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven No interoperability with our Institutional Systems? You canNOT be serious *#!!#*
- 9. Institutional Strategic need • Research strategy – REF2020 • Asset exploitation – Open Access, RDM, Impact • Promotion and reputation - benchmarking • Research income – demand management & compliance 9 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 10. Role of the Library • We can deliver against these strategic priorities for the Institution 10 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 11. Activities Publications St Andrews PURE CRIS Fed Out REF, RCUK SFC, HESA HEI – Strategic Planning, Benchmarking Public, Media Recognition / Impact Industry / SME’s Interface Collaborations Research Pools Pulled In Staff Records [HR] Student Records [Registry] University Structure [HR] Projects, Grants, KT [Finance] Manual Input WoS, arXiv, PubMed, Scopus… Full Text Repository Open Access Bibtex, Refman Award/ recognition Dissemination// Engagement Research data sets (multiple locations and formats) Impact Indicators Measures Case Studies Anna Clements 11
- 13. Digital Research Services : what we do • REF2020 * Outputs * Evidencing impact • Open Access • Research Data Management • Research Outcomes Reporting • Benchmarking and KPIs 13 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 14. 14ReCon2015, Edinburgh June 19Anna Clements
- 15. • REF * Outputs * Evidencing impact • Open Access • Research Data Management • Research Outcomes Reporting • Benchmarking and KPIs 15 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven Digital Research Services : what we do
- 16. 16 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 17. • REF * Outputs * Evidencing impact • Open Access • Research Data Management • Research Outcomes Reporting • Benchmarking and KPIs 17 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven Digital Research Services : what we do
- 18. 18ReCon2015, Edinburgh June 19Anna Clements
- 19. • REF * Outputs * Evidencing impact • Open Access • Research Data Management • Research Outcomes Reporting • Benchmarking and KPIs 19 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven Digital Research Services : what we do
- 20. 20ReCon2015, Edinburgh June 19Anna Clements
- 21. • REF * Outputs * Evidencing impact • Open Access • Research Data Management • Research Outcomes Reporting • Benchmarking and KPIs 21 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven Digital Research Services : what we do
- 22. 22 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 23. Digital Research Services : what we do 23 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven • What do I have to do? • Can I please use one system? • Great … I can reuse the information • Great … I can see all my stuff together • Wow.. It’s been downloaded how many times? • Yes - please can I have a DOI for my paper’s data
- 24. • Stewardship of research outputs • Discovery, reuse and impact • Partnership in the research process • Agent for change in research culture Digital Research Services : facilitating open scholarship 24 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven SCHOLARSHIP
- 25. 25 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 26. Workflows for data entry • Collecting metadata earlier and collaboratively • Different skills and roles • Flexible approach – discipline specific • Chemistry – decentralised ‘pathfinder’ model • Physics, Medicine using ArXiv or PubMed APIs • Humanities carefully crafting and uploading revised manuscripts 26 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 27. Workflows for data entry 27 This is the minimum we need from you: Link any grants supporting the work LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 28. 28 Additional actions Library advises authors on additional funder requirements Library advises on funding for immediate OA Follow-up and advice Library contacts authors/office for additional information and/or correct versions Library validation Library enhances metadata Library checks version, applies embargoes School office enters article in PURE Create new metadata record Upload full text accepted manuscript Author notifies School office Forward notification email Send accepted manuscript Article accepted by publisher Author receives notification (Library may receive notification) Advice on data management LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 29. 29 Lean exercise: process mapping LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 30. 30 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 31. 31 Pure deposits validated 2014/15 Changing culture LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 32. 32 LIBER 2015, London, June 24-26 Changing culture Anna Clements/Jackie Proven
- 33. CRIS as ‘lightning conductor’ • Attitudes to copyright and ownership • Complexities in the publication process • Data on research activity previously unseen • Visible trends eg changing deposit culture • Dialogue on compliance v benefits • Standards, tools and expectations of interoperability 33 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven
- 34. Thank you for listening akc@st-andrews.ac.uk @annakclements jep10@st-andrews.ac.uk @jackieproven CRIS2016 St Andrews, June 15-17 2016
Notes de l'éditeur
- Funder and grant acknowledgement: all you need to know This short session will explain the value of acknowledging funders and grants in your publications, and the best way of doing this. We will cover statements about underlying research data, the basics of linking papers, as well as funding and data in Pure. There will be a presentation, practical demo, and time for questions covering: why proper funding acknowledgements in published journal articles are necessary good practice and standard formats for acknowledgements capturing funder and grant details – in submission systems and in Pure benefits of funder acknowledgement – compliance, reporting, visibility of research linking publications and data access to underlying data not forgetting … correct author affiliation
- How to make this work, using the CRIS to help, but adapting to support varying practices Chemistry – prolific authors, frequent deposits, need admin support with enough knowledge to help at key time Physics – not disrupting a practice that works Humanities – understanding sensitivities, single-authored works etc
- Simple, ‘need to know’ basis
- People in the chain know about it and can step in to provide support Data can be revisited, with revalidation triggers
- Involving the right people, understanding interactions and dependencies
- High level view of lifecycle, and where the CRIS currently helps… where else?
- Gradual move to author-driven deposits
- Support in the right places leading to change of attitudes – ‘it’s actually not that hard’
- Many things visible that were previously known only to corresponding authors – shared understanding and responsibility, the idea of stewardship
- Funder and grant acknowledgement: all you need to know This short session will explain the value of acknowledging funders and grants in your publications, and the best way of doing this. We will cover statements about underlying research data, the basics of linking papers, as well as funding and data in Pure. There will be a presentation, practical demo, and time for questions covering: why proper funding acknowledgements in published journal articles are necessary good practice and standard formats for acknowledgements capturing funder and grant details – in submission systems and in Pure benefits of funder acknowledgement – compliance, reporting, visibility of research linking publications and data access to underlying data not forgetting … correct author affiliation