6 Ways to (Video Conferencing) Heaven

1. Six steps to
(video conferencing)
heaven

2. Accessibility to
technologies like
software-as-a-service
have today made video
conferencing platforms
available to even the
smallest business.

3. So now that your business
can punch above its weight
with state-of-the-art video
conferencing services, how can
you be sure that you and your
employees are ready for life in
the limelight?

4. Here, we offer 6 simple ways to
ensure your video conference
looks and feels professional
– and does the business
for your business.
6
SIMPLE
WAYS

5. 1. Ask yourself why
2.
3.
4.
5.
Get to know your solution
Choose the right angle
Set an agenda and stick to it
Practice makes perfect
6.Pay attention

6. 1. Ask yourself why

7. It’s easy to assume a video conference is
the right communication channel,
just because you can.

8. Before setting up that meeting, ask yourself
whether you could achieve the same objectives
via a conference call, web meeting
or a good old-fashioned
face-to-face.

9. 2. Get to know your solution

10. Today’s conferencing solutions are
easier than ever to use, and they have
features that can make your meeting
even more powerful.

11. Find out before you ‘go live’ how to bring up charts
and other graphics, or share your desktop for a richer
experience all round.

12. 3. Choose the right angle

13. Set up your camera well in
advance of your meeting, ideally
at the same time the day before
so your natural light will be at the
same angle.

14. Avoid distracting backgrounds to
keep your viewers’ focus on you
and your message.

15. Use the preview feature so you can see exactly
what your participants will see.
Preview

16. 4. Set an agenda and stick to it

17. One of the advantages of video conferencing
is saving time. So don’t waste that time by
holding rambling, unproductive conversations.
Establish early on what ground you want to
cover in the call.

18. 5. Practice makes perfect

19. If you are delivering a high-priority
conference – like an
investor meeting, press launch
or crisis communication,
always practice first.
That way you’ll know what to
say, what buttons to press…
and what can go wrong!
RIGHT
WRONG

20. 6. Pay attention

21. Make the effort to look into
the camera when you or other
people are speaking to you: that
way you look into their eyes and
hold their attention.

22. Never, ever check your phone
or your emails during a video
conference.

23. If you need to jot something down,
mention it to the participants so
they know you’re taking notes, not
ignoring them.

24. Conclusion
With conferencing hitting the mainstream,
everyone needs to be ready for
on-camera meetings.
With these 6 tips, you’ll be good to go.

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