Contents Include: - Overview of Accounts Payable - Demonstration of Accounts Payable Vendor Configuration Notes: - You can establish multiple vendor group types to speed up the task of adding vendor records. - Vendor functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.

1. Monthly Web Chat with
Calvin O’Driscoll
November 8, 2012

2. Agenda
• GoToMeeting housekeeping
• Overview of Accounts Payable
• Demonstration of Accounts Payable
• Q&A

3. Housekeeping
• During the Webinar, all attendees will be muted and placed in listen
only mode. This is to eliminate issues with background noise, which
causes feedback to all callers.
• If you have a question, please enter it in the chat window and I will
answer promptly during the Q&A session.

4. Accounts Payable
Vendor Configuration Notes:
• You can establish multiple vendor group types to speed up the task of
adding vendor records.
• Vendor functions are restricted based on the security profile attached to
the system user within Sage Accpac security groups.

5. Accounts Payable
Vendor Configuration Process:
• Open accounts payable / AP vendors / vendor groups.
• On group tab: enter group code, description, account set, terms code, bank
code, and payment code.
• On invoicing tab: enter distribute by option, enter duplicate invoice
checking option, enter tax group, and enter tax reporting option.
• Enter additional information optional fields tabs if applicable.
• Click save.

6. Accounts Payable
Vendor Configuration Process:
• Open accounts payable / AP vendors / vendors.
• On address tab: enter vendor number, name, group code, and address
details.
• On processing tab: enter account set, terms code, bank code, payment
code, delivery method, check language, and additional detail if required.
• On invoicing tab: enter distribute by option, enter duplicate invoice
checking option, tax group, and additional details if required.
• Enter additional information on contact, comments, and optional fields
tabs if applicable.
• Click save.

7. Accounts Payable
Accounts Payable Notes:
• You can use accounts payable to process invoices, debit notes, credit notes,
payments and reverse payments.
• Accounts payable is integrated with general ledger.
• Accounts payable functions are restricted based on the security profile
attached to the system user within Sage Accpac security groups.

8. Accounts Payable
AP Invoice Process:
• Open accounts payable / AP transactions/ invoice batch list.
• Click new to create new batch or click open add transactions to an existing
batch.
• Enter batch description, entry description, vendor number, document type
(invoice), date, document number, document total, and GL account.
• Enter optional data in document, taxes, terms and optional fields sections .
• Click add.
• Post batch to update vendor account and general ledger.

9. Accounts Payable
AP Credit Note Process:
• Open accounts payable / AP transactions/ invoice batch list.
• Click new to create new batch or click open add transactions to an existing
batch.
• Enter batch description, entry description, vendor number, document type
(credit note), date, document number, apply-to document, document total,
and GL account.
• Enter optional data in document, taxes, terms and optional fields sections .
• Click add.
• Post batch to update vendor account and general ledger.

10. Accounts Payable
AP Payment Process:
• Open accounts payable / AP transactions/ AP payment batch list.
• Click new to create new batch or click open to add transactions to an
existing batch.
• Enter batch description, batch date, bank, entry description, transaction
type, date, vendor number, payment code, and click go button, and select
documents for payment.
• Enter optional data if applicable.
• Click add, and print cheque form if required.
• Post batch to update vendor account and general ledger.

11. Accounts Payable
AP Reverse Payment Process:
• Open common services / Bank transactions / Reverse Transactions.
• Select bank code, source application (AP), enter reason, date,
vendor number, and cheque/payment number.
• Click post.

12. Accounts Payable
Additional Notes:
• Common transaction reports: posting journals, posting errors, vednor
transactions, aged payables.
• Drilldown functionality in accounts payable, and general ledger.
• AP sub ledger should be reconciled with control account on a regular basis.

13. Q&A

14. Contact Details:
Calvin O’Driscoll, ERP Manager
(709) 726 – 8347 ext. 419
calvin.odriscoll@atlanticdatasystems.com
For support:
support@atlanticdatasystems.com