21Apps and Axceler webinar that explores the key pillars of SharePoint Governance and discusses how you can create a Centre for Excellence around governance in your organisation.

1. The Missing Link in
SharePoint Projects
Company Confidential

2. Before we begin..
• The session will last 45 mins followed by a short Q&A session
• Please log your questions in the Question panel
• If you have technical difficulties, please use the Question or
Chat panel to let us know
Wednesday, May 30, 2012 Company Confidential

3. Andrew Woodward, 21apps
Company Confidential

5. SharePoint Governance a new way…

6. Rationale behind the change to Governance thinking
GOVERNANCE THINKING
Latin translation of governance is “To Steer”

7. SharePoint Governance
means
• A lot of different things
• To a lot of different
people
• All just a little bit wrong!

8. Microsoft’s view..

9. Microsoft’s “overview” doc

10. Microsoft’s “features” doc

11. Ask the right governance questions…
5 PILLARS OF GOVERNANCE

12. 5 Pillars of Governance

13. 1. Business/Tech Alignment

14. 1. Business/Tech Alignment

15. 2. Information Governance

16. 2. Information Governance

17. 2. Information Governance

18. 3. Project Governance

19. 3. Project Governance
Gantt Chart
Business priorities

20. 4. IT Assurance

21. 4. IT Assurance

22. 5. Continuous Improvement

23. 5. Continuous Improvement

24. Size doesn’t matter
APPLYING GOVERNANCE

25. Governance documents, boards, signposts and C of E

26. Mummy…where does Governance come from?
GOVERNANCE BOARDS

27. The organisation challenge…

28. Overall Context
THE SHAREPOINT JOURNEY

29. Ronald Heifitz
ORGANISATIONAL ADAPTIVE CAPACITY

31. Something
broken
Fix applied
An Technical problem

32. Too much too soon
“Everything is fine” (not everyone sees the problem)
An adaptive problem

33. Flight to safety
An adaptive problem

34. Regulating the temp...

35. Building
adaptive
capacity
... Business As Usual

36. The missing link in SharePoint
Projects…

37. Your very own SharePoint extended family
CENTRE OF EXCELLENCE

38. The Role of the SharePoint Tummeler
DANCING AT PARTIES
Yiddish word for the guy who gets people dancing at a Jewish wedding.

45. Shirt less dancing man

46. The SharePoint CoE need help…

47. James Fowell, Axceler
Company Confidential

48. Auditing
Management Prevention
Reports Policies
How does
ControlPoint
help?
Automated
Alerts
Configuration
Wednesday, May 30, 2012 Company Confidential

49. SharePoint Auditing with ControlPoint
• How does ControlPoint help?
– Configure auditing across the farm
– Automatically enforce audit settings
– Easily query by event, user or object
– Distribute the audit information
– Purge audit logs into an external database
Wednesday, May 30, 2012 Company Confidential

50. Alerts to monitor changes within SharePoint
• All audit events can trigger an email notification
– Permission changes
– Security inheritance being broken
– Site creation/deletion
– Content creation
– File deletion
Wednesday, May 30, 2012 Company Confidential

51. Prevention Policies
• Control what your power users are allowed to do
– Control site creation to certain users and site types
– Control subsite depth
– Prevent site deletion
– Control growth by enforcing subsite quotas and file upload size
– Manage where content is stored by running policies when users
upload files
Wednesday, May 30, 2012 Company Confidential

52. Automated Site Configuration
• No need to rely on site admins to configure the correct settings
• Consistent branding and behaviour to aid user adoption
– Site collection quotas
– Audit settings
– Site and navigation properties
– List configuration
• Versioning
• Check out
• Folder usage
Wednesday, May 30, 2012 Company Confidential

53. Management Reporting
• Gain greater insight into the use of SharePoint
• 49 different report definitions that will give aid different
audiences
– Farm level visibility
• Monitor growth
• Content database
• Redundant sites
• Web part usage
• Workflow usage
• Social activity
Wednesday, May 30, 2012 Company Confidential

54. Summary
ControlPoint gives you the tools to make
sure your SharePoint environment runs
according to the rules specified in your
governance plan.
Wednesday, May 30, 2012 Company Confidential

55. Questions?
Wednesday, May 30, 2012 Company Confidential

56. Please take part in our Closing Poll
• How many SharePoint farms do you have in production?
• How many active SharePoint users do you have?
• How far along is your organisation in your SharePoint governance efforts?
• Are you interested in refining your Governance policies further?
Wednesday, May 30, 2012 Company Confidential

57. Thank you for attending today.
For datasheets, white papers, case studies and more visit www.axceler.com/resources.aspx
For a Personal Online Demonstration call: +44 (0) 207 850 0199 or email: emeaenquiries@axceler.com
James Fowell Andrew Woodward
Tel: +44 207 850 0273 Tel: +44 1691 829372
Email: james.fowell@axceler.com Email: andrew@21apps.com
Twitter: @jfowell Twitter: @AndrewWoody
Wednesday, May 30, 2012 Company Confidential

58. Wednesday, May 30, 2012 Company Confidential