update on JAV (Journal Article Versions) Addendum project and Recommended Practice for Supplemental Journal Materials

1. 1
NISO:
Update on JAV Addendum and
Supplemental Journal Materials
ALCTS Continuing Resources Standards Forum
Nettie Lagace, NISO
nlagace@niso.org
June 29, 2013

2. What is JAV?
• Simple; practical
• Describe versions of scholarly
journal articles that typically
appear online
– before,
– during
– after
formal journal publication.
• Key stages
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3. Why JAV?
"Changes in the way we create, produce, and store
articles lead to multiple versions that are often all
discovered together through web searches. Our
working group addressed the consequent problem:
how to identify the versions retrieved and clarify the
relationships among them.”
-Bernard Rous, Deputy Director of Publications at the Association for
Computing Machinery (ACM) and Co-Chair of the JAV Working Group.
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4. Dimensions considered in JAV
• Time: from first draft to latest version
• Added Value: from rough draft to polished publication
• Manifestation/Rendition: different document formats and
layouts
• Siblings: multiple mappings between technical reports,
conference papers, lectures, journal articles, review
articles, etc.
• Stakeholders: author, editor, referee, publisher, librarian,
reader, funding organization
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5. JAV Terms
• AO = Author’s Original
• SMUR = Submitted Manuscript Under
Review
• AM = Accepted Manuscript
• P = Proof
• VoR = Version of Record
• CVoR = Corrected Version of Record
• EVoR = Enhanced Version of Record
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6. Green OA = AM
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7. CrossMark
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8. Definition, Proof
• A version of a journal article that is created as part of the publication
process. This includes the copy-edited manuscript, galley proofs
(i.e., a typeset version that has not been made up into pages), page
proofs, and revised proofs. Some of these versions may remain
essentially internal process versions, but others are commonly
released from the internal environment (e.g., proofs are sent to
authors) and may thus become public, even though they are not
authorized to be so. Content has been changed from Accepted
Manuscript; layout is the publisher’s.
• Notes:
1. We recommend “Proof” since this is commonly taken to refer to
process stages between accepted manuscript and publication.
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9. Issues with “Proof”
• Found to be less precise and more difficult to apply than the other
terms outlined in this recommended standard.
• Definition of an article in the “proof” stage lacks specificity; it:
– includes a number of potential types of documents (e.g.,…); and
– allows for versions that “may” remain internal or “others (that)
may” be released publicly, although they are not authorized to do
so.
• All other JAV terms encompass only one easily defined variation with
a clear instance in the publication lifecycle.
• Word “proof” implies significant rework is expected before full release
to a “version of record,” however, no interim state is defined in the
current JAV structure.
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10. Goals and Deliverables
• Working Group to draft an addendum regarding the
“proof” category of articles that will be considered under
the NISO review process.
• Working Group will reconsider the concept of proposing a
metadata framework or dictionary in which JAV terms
could be incorporated (this was rejected in the course of
the original working group in 2008).
• If this addendum approved, a change will be made to the
official JAV recommended term documentation and
distributed as appropriate.
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11. JAV Addendum Working Group
Chair:
Michael Dellert
Online Journals Manager, Publishing
Technologies
SAGE Publications
Members:
Diane Hillmann
Metadata Management Associates
Rachael Lammey
Product Manager, CrossRef
Kristi Lenee Palmer
Digital Scholarship Team Leader, IUPUI
University Library
T. Scott Plutchak
Director, Lister Hill Library of the Health
Sciences
University of Alabama at Birmingham
Gavin Swanson
Editorial Development Manager
Journals, Cambridge University Press
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12. Activities
• Very short time frame = 6 months
• Additional terms?
• More detailed guidance on when terms
should be used?
– Publisher determines when it is VoR (may
have page numbers or not; online published
version is as valid as print published version)
• Utilization of a SKOS framework?
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13. “Proof” discussion from
original JAV
• Many potential steps had been reviewed – list to remain limited and
useful
• "Proof” somewhere in the production cycle between “accepted
manuscript” and “final paginated vol-iss publication” – seemed
reasonable to include
• Becomes clear later that "version of record" is whatever the
publisher says it is, even if final pagination, etc are not in place.
• Uncorrected author's manuscript could be a "version of record" if the
publisher wants to consider it as such and publish it in advance of
print.
• "Corrected" and "enhanced" version of record -- other terms put
forward as solution to this, with "proof" as another step in the
lifecycle of the publication record.
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14. Vocabulary management for JAV
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15. Next Steps
• Coalesce discussion
• Determine new text for “Proof” category
• Report back to NISO CCM with
conclusions
• NISO CCM to approve JAV revision and
potential SKOS project
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16. 16

17. Supplemental Materials Conundrum
• Supplemental materials increasingly added to journal articles,
• No recognized set of practices to guide in the selection,
delivery, discovery, and preservation of these materials.
• Establish best practices that would provide guidance to
publishers and authors for management of supplemental
materials and would address related problems for librarians,
abstracting and indexing services, and repository
administrators.
– Business Practices (Part A)
– Technical Issues (Part B)
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18. Definitions
• Integral Content
• Additional Content
• Persistent identifiers
• Metadata
• File formats
• Packaging
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19. supplemental.niso.org
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20. nlagace@niso.org
@abugseye
Thank You!