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John Le Poidevin:
Auto Enrolment, Where do you Start?
Paul Byrne:
Payroll Bureau’s Guide to Profit from Auto Enrolment
John Le Poidevin
Director
Enrol My Staff
Auto Enrolment,
Where do you Start?
Paul Byrne
Managing Director
BrightPay
Payroll Bureau’s Guide to
Profit from Auto Enrolment
Q&A Session
Questions Tab or #BPWebinars
Competition
Two BrightPay bureau 2015/16 licences
Q&A
WIN
Payroll Bureaus Guide to Profit
from Auto Enrolment
Paul Byrne
• Accountancy Practice for
20 Years
• Set up own company
• BrightPay Background
• 65,000 employers – UK &
Ireland
Agenda
• Auto Enrolment Summary
• Auto Enrolment as a Service
• Automate Auto Enrolment Duties
• Increase Profits from Auto Enrolment
• BrightPay’s Key Take Aways
..Auto Enrolment Summary
Auto Enrolment
• Government initiative – Save for later life
• Rolled out in stages: Oct 2012 – Oct 2018
• All employers required to offer a workplace
pension scheme to eligible workers.
NEST Research
Auto Enrolment awareness:
Understand what Auto Enrolment
means for their business18%
91% Small
Employers
85% Micro
Employers
NEST Research
Do not have an active pensions
scheme in place83%
1 in 2
50% have turned to advisors very
close to staging date
25% Employees will turn to an IFA for
guidance
NEST Research
AE Service Proposition:
22% Accountants
46% IFA’s
56% Payroll Bureau’s
43%
Accountants
working in
conjunction
with an IFA
Auto Enrolment as a Service..
Staging Date
• Client’s staging date – date AE duties come into
effect
• Number of employees in the largest PAYE
scheme used on 1st April 2012
• TPR will write to all employers to confirm the
staging date
• Staging Date Tool – Enter clients PAYE reference
to find out their staging date
Compliance and Enforcement
• If you don’t comply, you’ll face enforcement
action.
• Statutory notices then penalty notices.
• Further non compliance may result in court
action.
Keeping Records
• AE requirement – keep records as proof of
compliance
• Enable them to prove that they have complied
with their duties
• Good business sense - avoid disputes with
employees and reconcile pension contributions
• Minimum of 6 years (or 4 for opt outs)
• Detailed Guidance (PDF, 97kb, 13 pages)
Create an Action Plan
• Checked which employees might need to be
automatically enrolled
• Choose a pension scheme and confirm that your
chosen pension provider will accept all your
employees
• Ensure that your payroll system supports auto
enrolment
• Raise awareness of AE amongst employees
Postponement
• Some or all employees can be postponed for a
period of 3 months
• Many employers believe that they need do
nothing during this period
• Communications must be sent to all affected
employees within 6 weeks, otherwise
postponement is null and void and AE will need
to be backdated
Automate AE Duties.
Automate AE Duties
• Check with the provider when the system will be
ready to handle AE requirements
• Consider an alternative software package that
will integrate the required tasks into payroll
software
• Allow you to streamline AE processes and
increase the turnover of payroll clients.
Does Your Payroll Software...
1. Assess your workforce?
2. Allow the use of postponement?
3. Automate employee communications?
4. Calculate pension contributions?
5. Handle opt-in and joining?
Does Your Payroll Software...
6. Handle opt outs and refunds?
7. Notify you when actions need to be taken?
8. Keep records and provide reports?
9. Integrate with multiple pension scheme
provider systems?
Know the Software
• Need to know how to use it before you get to
your staging date.
• Test the software ahead of clients staging date
to ensure you understand how it works.
Up-to-Date Records
• Maintain accurate information about your staff
• Inaccurate records or missing data can have
serious consequences
• It is your responsibility to ensure that records
are correct and up-to-date.
Increase Profits from AE..
1. Engage with Clients
2. Avoid Penalties
3. Chargeable Fee
4. Payroll Software
5. Increased Revenue
Payroll Solutions
• Costs for AE functionality and support.
• Alternative software package that has AE
features included and no hidden support
charges.
Payroll Solutions
• Modern innovative solutions exist that can
automate Auto Enrolment duties
• Enter staging date to assess each employee’s
eligibility for Auto Enrolment
• Employee AE communications based on each
employee’s individual eligibility.
BrightPay
• BrightPay is payroll and auto enrolment
software.
• Enable bureaus to help their clients prepare for
their staging dates.
• Automates and simplifies the AE process
• Making it easy for you to help your clients
achieve compliance.
BrightPay Payroll Software
Unlimited
Employers
Unlimited
Employees
Free
Support
60 Day
Free Trial
BrightPay’s Approach
BrightPay’s Key Take Away’s..
1. Automation
2. Functionality
3. Hidden Costs
4. Communication
Don’t forget to...
Recommend
to a friend!
A preferred supplier of:
Useful links and resources
• ICB – BrightPay Accreditation Report
• The Pensions Regulator -
www.thepensionsregulator.gov.uk/
• NEST – http://www.nestpensions.org.uk/
• Friends of Auto Enrolment – www.friendsofae.co.uk/
• Accounting web – www.accountingweb.co.uk/
• BrightPay free trial – www.brightpay.co.uk/try/
• Auto Enrolment for Dummies - http://bit.ly/1AhNPjW
Questions & Answers
For more information see: www.brightpay.co.uk
Or phone: 0845 3004 304

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Payroll Bureaus Guide to Profit from Auto Enrolment

  • 1. John Le Poidevin: Auto Enrolment, Where do you Start? Paul Byrne: Payroll Bureau’s Guide to Profit from Auto Enrolment
  • 2. John Le Poidevin Director Enrol My Staff Auto Enrolment, Where do you Start?
  • 3. Paul Byrne Managing Director BrightPay Payroll Bureau’s Guide to Profit from Auto Enrolment
  • 4. Q&A Session Questions Tab or #BPWebinars Competition Two BrightPay bureau 2015/16 licences Q&A WIN
  • 5. Payroll Bureaus Guide to Profit from Auto Enrolment
  • 6. Paul Byrne • Accountancy Practice for 20 Years • Set up own company • BrightPay Background • 65,000 employers – UK & Ireland
  • 7. Agenda • Auto Enrolment Summary • Auto Enrolment as a Service • Automate Auto Enrolment Duties • Increase Profits from Auto Enrolment • BrightPay’s Key Take Aways
  • 9. Auto Enrolment • Government initiative – Save for later life • Rolled out in stages: Oct 2012 – Oct 2018 • All employers required to offer a workplace pension scheme to eligible workers.
  • 10. NEST Research Auto Enrolment awareness: Understand what Auto Enrolment means for their business18% 91% Small Employers 85% Micro Employers
  • 11. NEST Research Do not have an active pensions scheme in place83% 1 in 2 50% have turned to advisors very close to staging date 25% Employees will turn to an IFA for guidance
  • 12. NEST Research AE Service Proposition: 22% Accountants 46% IFA’s 56% Payroll Bureau’s 43% Accountants working in conjunction with an IFA
  • 13. Auto Enrolment as a Service..
  • 14. Staging Date • Client’s staging date – date AE duties come into effect • Number of employees in the largest PAYE scheme used on 1st April 2012 • TPR will write to all employers to confirm the staging date • Staging Date Tool – Enter clients PAYE reference to find out their staging date
  • 15. Compliance and Enforcement • If you don’t comply, you’ll face enforcement action. • Statutory notices then penalty notices. • Further non compliance may result in court action.
  • 16. Keeping Records • AE requirement – keep records as proof of compliance • Enable them to prove that they have complied with their duties • Good business sense - avoid disputes with employees and reconcile pension contributions • Minimum of 6 years (or 4 for opt outs) • Detailed Guidance (PDF, 97kb, 13 pages)
  • 17. Create an Action Plan • Checked which employees might need to be automatically enrolled • Choose a pension scheme and confirm that your chosen pension provider will accept all your employees • Ensure that your payroll system supports auto enrolment • Raise awareness of AE amongst employees
  • 18. Postponement • Some or all employees can be postponed for a period of 3 months • Many employers believe that they need do nothing during this period • Communications must be sent to all affected employees within 6 weeks, otherwise postponement is null and void and AE will need to be backdated
  • 20. Automate AE Duties • Check with the provider when the system will be ready to handle AE requirements • Consider an alternative software package that will integrate the required tasks into payroll software • Allow you to streamline AE processes and increase the turnover of payroll clients.
  • 21. Does Your Payroll Software... 1. Assess your workforce? 2. Allow the use of postponement? 3. Automate employee communications? 4. Calculate pension contributions? 5. Handle opt-in and joining?
  • 22. Does Your Payroll Software... 6. Handle opt outs and refunds? 7. Notify you when actions need to be taken? 8. Keep records and provide reports? 9. Integrate with multiple pension scheme provider systems?
  • 23. Know the Software • Need to know how to use it before you get to your staging date. • Test the software ahead of clients staging date to ensure you understand how it works.
  • 24. Up-to-Date Records • Maintain accurate information about your staff • Inaccurate records or missing data can have serious consequences • It is your responsibility to ensure that records are correct and up-to-date.
  • 26. 1. Engage with Clients 2. Avoid Penalties 3. Chargeable Fee 4. Payroll Software 5. Increased Revenue
  • 27. Payroll Solutions • Costs for AE functionality and support. • Alternative software package that has AE features included and no hidden support charges.
  • 28. Payroll Solutions • Modern innovative solutions exist that can automate Auto Enrolment duties • Enter staging date to assess each employee’s eligibility for Auto Enrolment • Employee AE communications based on each employee’s individual eligibility.
  • 29. BrightPay • BrightPay is payroll and auto enrolment software. • Enable bureaus to help their clients prepare for their staging dates. • Automates and simplifies the AE process • Making it easy for you to help your clients achieve compliance.
  • 33. 1. Automation 2. Functionality 3. Hidden Costs 4. Communication
  • 36. Useful links and resources • ICB – BrightPay Accreditation Report • The Pensions Regulator - www.thepensionsregulator.gov.uk/ • NEST – http://www.nestpensions.org.uk/ • Friends of Auto Enrolment – www.friendsofae.co.uk/ • Accounting web – www.accountingweb.co.uk/ • BrightPay free trial – www.brightpay.co.uk/try/ • Auto Enrolment for Dummies - http://bit.ly/1AhNPjW
  • 37. Questions & Answers For more information see: www.brightpay.co.uk Or phone: 0845 3004 304