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Save Money & Reduce Carbon in the Office
1. Save Money & Reduce
Carbon in the Office
Transitioning from Paper to Digital Document Workflows
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Calculate your green savings: http://bit.ly/CalGreen
2. Realizing the Business Value of
“Green” Office Strategies
Transitioning Paper Processes into Digital Workflows
Keith Kmetz
Program VP, Hardcopy Solutions
August 10, 2010
Copyright IDC 2010. Reproduction is forbidden unless authorized. All rights reserved.
17. Chris Strammiello
Vice President of Marketing & Product Strategy
Practical Information for Reducing Paper in the Office
2010
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18. What Customers Tell Us They Need in Green
• Demonstrated ROI in reducing paper and forms
processes to speed information exchange
• Software that adds real green “value” to current software
and hardware investments
• Software that enhances enterprise-wide Microsoft
solutions
• Solutions developed by trusted worldwide software
organizations that understand the green office
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19. Will a Paperless Strategy Benefit You?
• What’s the cost to search out
paper?
• How much precious office
space is lost to paper storage?
• Is paper from copiers and
printers everywhere?
• Are there delays in sharing
information?
• Are your paper assets secure?
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20. The Time is Right
• Scanning devices used to capture paper to digital
formats are everywhere
– Faster and easier to use than ever
• There are billions of mobile devices in use in the
world today
– Most with the capability to read PDF files
• PDF is established as the universal “same as
paper” digital standard
– Solutions are plentiful and easily accessible
• The US has been generating less paper since
2001, and that trend is likely to continue
– Your office, partners, vendors and customers readily
accept paperless solutions
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21. The Benefits of The Green Office are Clear
Making documents digitally accessible saves an
average of $101 a week per knowledge worker
Eliminating copying, distribution, fax, shipping and
storage costs of paper documents can easily
save $10,000 a year in time and materials per
employee
The average employee can save $60 to $250 by
using (OCR) software to automatically convert
paper to digital documents rather than
recreating them
More than 70% of today's businesses would fail
within 3 weeks if they suffered a catastrophic
loss of paper-based records due to fire or flood
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22. Top 5 Tips for a “Less Paper” Office
Turn “hard-to-do” into “easy-to-use” by adding the
right software to the network and desktop
1. Enable fast and easy scanning for everyone in the office
with devices you already own
2. Create automated network document routing solutions to
speed information exchange
3. Print to PDF instead of printing to paper and share
documents digitally
4. Transform paper forms to PDF forms
5. Put PDF editing and conversion tools on every desktop
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23. Desktop Document, Imaging & Workflow Solutions
PDF CONVERTER OMNIPAGE
Collaborate – Everything you need Capture - Turn high volumes of paper
to create, convert, edit and share and digital documents into files you
PDF files. can edit, search and share in the
format of your choice: automatically!
PAPERPORT PDF Reader
Organize all of your scanned View and convert PDF files. You can
documents and electronic files on convert PDF files to Word®, Excel®,
your digital desktop. Search and and RTF via a hosted web service.
view PDF files quickly. Even fill out and save PDF forms.
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24. eCopy ShareScan – Capture, Process, Connect
CAPTURE PROCESS CONNECT
Suite Services & Extenders
• Forms Processing
Mail
• Barcode Routing
• Auto Highlight & Redact
• Document encryption
• Ultra-compressed,
searchable PDF
Collaboration
• Advanced file naming
ECM &
• Job batching
• Personalization
• Offline & real time *Choice of 3 ECM Connectors
processing
Folder &
Desktop
Office Productivity
Converters in Suite
Network Fax
CONVERT
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