Time management-Topic for presentation and communication techniques

1. Prepared byChirag Solanki
SE MECH
B-14

2. Topics
Advantages
to good time management
Assess your time management skills
Create your ultimate schedule
Making to-do lists

3. 
Why is time management important?
One of the most important skills for college
students in being able to accomplish your goals
depends, in part, on your ability to make the most
efficient use of the time that you have good time
management skills can actually save you time

4. Complete the ‘Are You Using Your Time Wisely’
assessment
 Check to see what your answers to the
assessment should be.


5. Monitor your time
 If you feel like you don’t have enough time, spend
a few days monitoring your time to see exactly
how it is spent.
 Make a to-do list


6. Write a list of activities that you want or need to
accomplish today
 Remember to prioritize and list the most important
tasks first
 Check to see if there are any activities that you
can accomplish at the same time
 Write down how long you anticipate it will take you
to get the task done
 Write down when you will start each activity


7. Use a planner
◦ a planner can be an effective and easy way to help
you organize your time
◦ look at a number of different kinds of planners before
you select one- some will help you more than others
◦ choose one that is easy to carry with you
◦ commit to checking/updating it daily
◦ try to include your daily to-do list in your planner

8. Think of the things that you would like to
accomplish for tomorrow
 Use the steps we discussed as a guide in creating
your list


9. 
Make a long-term calendar
◦ write in important dates like exams and due dates
◦ post it where you can see it, like by the phone or on the
refrigerator
◦ be flexible
◦ always leave some free-time for some last-minute
additions

10. ◦ Avoid marathon study sessions
◦ a couple of hours each day will help you to remember
more than eight hours at once
◦ scheduling study time will help you to avoid
procrastination and reduce stress
◦ schedule study time over 5-7 days instead of packing it
all into one or two days
◦ Use waiting time
◦ Waiting time is any time you spend between meetings,
classes, events, etc.

11. One of the best ways to get more out of your day
is to use ‘waiting’ time
 Create a list of 5 things that you can do in 10
minutes
 Create a list of 5 things that you can do in 20
minutes


12. ◦ Learn to say ‘no’
◦ Examples of good ways to say “no”
◦ Instead of: “I really should study”, say “You caught me in
the middle of something important, I’ll call you later.”
◦ “I can’t go the movies tonight, but I can go on Saturday.”
◦ “Before I say yes, let me check my planner and get back
to you.”

13.  First,
block off time for your FIXED activities
class
 work
 meetings


14.  Second,
block off time for your RITUAL activities
meals
 travel/commute
 sleep
 grooming


15.  Third,
block off time for your PRIORITY activities
◦ studying
try to schedule 2 hours of study time for each hour
spent in class
 exercising


16.  Your
FREE time is the time that remains, use it
for:
 watching television
 shopping
 Socializing

17. 
As time management skills develop, your stress
and anxiety levels will go down and productivity
will go up Time management tools which include
day planners, to-do lists, weekly and long-term
calendars will increase organization and help
eliminate procrastination