Council Update presentation given by City Manager, Scott Hildebrand, at the January 20, 2014 regular council meeting.

1. JANUARY 2014

2. Agenda

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
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Roadmap for Growth
Budget 2014
People
Growth
Infrastructure

3. ROADMAP FOR GROWTH
Number of Green Projects
Number of Yellow Projects
Number of Red Projects
Number of Black Projects
22
5
7
28
62
89% complete or on track….up from 83%
36%
8%
11%
45%
100%

4. ROADMAP FOR GROWTH
• Our goal to complete the RFG 2014 is on track
• 50 of the projects are complete or well on the
way to be complete by the end of this year
• 5 initiatives considered yellow in the
roadmap(behind)
• 7 initiatives considered red in the
roadmap(delayed)

5. BUDGET 2014 UPDATE

6. BUDGET 2014
New in the Budget for 2014
• New Infrastructure funding
• Sunday Bus Service
• Engineering Restructure
• Enhanced Snow Removal
• WMCA Roof Repairs
• Airport Operations
• Housing Resource (Term)
• Youth Center equipment
• Mosquito Abatement
• Safe and Warm support
$500,000
$143,000
$225,000
$175,000
$100,000
$75,000
$49,000
$50,000
$34,000
$10,000

7. BUDGET 2014
Key Follow up items
• Discuss a capital reserve with our Provincial partners with
regards to the WMCA and the Keystone
• Community Development Coordinator – one year term?
• Transit sponsorship for stat holidays
• Monitoring of Travel
• Diamond software-HR issue follow up
• Sportsplex analysis by function
• Budget process review for 2015
• Vacancy Management report to Personnel Committee
• Review Pay Administration Program with Council
• Discuss organizational charts with Council

8. # of Permanent Staff per 1,000 Residents
18.00
17.00
16.00
15.00
14.00
13.00
12.00
11.00
10.00
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
0.00
City of Brandon Permanent Staff per 1,000 Residents
10.91 10.96
10.81 10.87 10.74
10.75 10.76 10.81 10.87 10.84 10.85
As a ratio of City employees to every 1000
residents, we proportionally have no more
employees than we did in 2004
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014

9. City of Brandon Wage Indices 1984 Through 2014
Police - Sworn
Police - Non-Sworn
Fire
Emergency Communications
CUPE
Transit
Non-Union
Consumer Price Index
For every $1 spent in 1984, we
are now spending $2.85 or
nearly 3X in Protective Services
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
$2.90
$2.80
$2.70
$2.60
$2.50
$2.40
$2.30
$2.20
$2.10
$2.00
$1.90
$1.80
$1.70
$1.60
$1.50
$1.40
$1.30
$1.20
$1.10
$1.00

10. City of Brandon Wage Indices 1984 Through 2014
CUPE
Transit
Non-Union
Consumer Price Index
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
$2.90
$2.80
$2.70
$2.60
$2.50
$2.40
$2.30
$2.20
$2.10
$2.00
$1.90
$1.80
$1.70
$1.60
$1.50
$1.40
$1.30
$1.20
$1.10
$1.00

11. City of Brandon Wage Indices 1984 Through 2014
Police - Sworn
Police - Non-Sworn
Fire
Emergency Communications
Consumer Price Index
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
$2.90
$2.80
$2.70
$2.60
$2.50
$2.40
$2.30
$2.20
$2.10
$2.00
$1.90
$1.80
$1.70
$1.60
$1.50
$1.40
$1.30
$1.20
$1.10
$1.00

12. PEOPLE

13. PEOPLE - SAFETY
Mission Zero Program
• Safety continues to be the #1 agenda item at all
Leadership meetings
• Safety awareness and visibility across the
organization has significantly increased over the last
few years
• Safety results to date are headed in the right
direction
• Our 2014 goal for LTIFR (Lost Time Injury Frequency
Rate) is 3.8

14. WCB Direct Costs
250000
2014 YTD
Compensation
$37,875
200000
150000
2012
100000
2013
2014
50000
Oct
Nov
Dec
Jan
Feb
March
April
May
June
July
Aug
Sept
0
Medical
$14,468
Rehabilitation
$568
Total $52,911

15. WCB - Direct Costs
WCB Direct Costs
300,000
250,000
200,000
150,000
WCB Direct Costs
100,000
50,000
0
2009
2010
2011
2012
2013

16. WCB - Total Days Lost
Total Days Lost
1600
1400
1200
1000
800
Total Days Lost
600
400
200
The Early and Safe Return to
Work program has had a
great impact
0
2009
2010
2011
2012
2013

17. Lost Time Injury Frequency Rate
LTIFR
6
5
4
3
LTIFR
2
1
0
2009
2010
2011
2012
2013

18. PEOPLE – SICK TIME
• Sick time continues to be a priority for my team
and is monitored on a monthly basis as is
Overtime and Staff Turnover
• We have implemented an Attendance Support
Policy that addresses sick time concerns while
working cooperatively with our employees to
improve attendance
• We have seen consistently lower use of sick time as
an organization and continue to take this very
seriously.

19. PEOPLE – SICK TIME
• Since 2011 we have reduced our total sick time
usage as an organization by approximately 12%
and have reduced sick time usage in specific
departments by over 30%
• Our average sick time lost days per employee
now sits well below the average for comparable
federal/municipal employees and are very
competitive with private industry

20. PEOPLE – SICK TIME
Office Staff
Down
31.6%
Protective Services
Down
12.1%
Outdoor Staff
UP
4.6%

21. PEOPLE - UNION UPDATES
• Transit – Collective Agreement in place through
Spring of 2015
• Fire - Interest arbitration scheduled to be held
April 1-3, 2014
• E911 – Awaiting a decision from the recent
interest arbitration held in November of 2013
• Police – Currently in negotiations and going well
• CUPE – Contract negotiations started today and
went well, with no anticipated issues

22. GROWTH

23. PEOPLE - PERFORMANCE
2014 Scorecard
• The launch of our 2013 Scorecard has been
successful
• 2014 will be launched in February with some
changes and improvements throughout the
departments
• Key metrics by department
• Corporate metrics will continue to be monitored
by myself and my team such as safety, OT and
sick time

24. GROWTH – ECONOMIC DEVELOPMENT
STRATEGY
• This strategy has been delayed due to Council’s
priority to complete our affordable housing strategy
• We have now reallocated the staff resources
needed and are already making progress on this
Strategy
• Initial areas of strategic focus have been identified
• Best practices for engaging the community in
the development of the strategy have been
researched
• This will be completed by June 2014 and presented
to Council

25. INFRASTRUCTURE

26. INFRASTRUCTURE – SNOW CLEARING
• It has been a long tough winter already in 2014 with
regards to our budget and snow fall and we are only 20
days in
• We have nearly completed (80%) a City wide clearing
costing approximately $150,000
• We appreciate the input and feedback from our residents
during this clearing effort
• Public Works will be evaluating how responses for large
snow storms are conducted in the future and will
continue to educate our residents
• Our budget for 2014 is $1,078,000 which
is up $175,000 from last year

27. INFRASTRUCTURE – WASTE WATER
TREATMENT PLANT
• This project is now complete and going well
• The WWTF is fully commissioned and operational
• The economic opportunities from this new facility
will be part of the bigger economic development
strategy
• We will be doing a grand opening and ribbon cutting
sometime in Spring of this year

28. INFRASTRUCTURE - SANITATION
Organic Curbside Collection
• First season extremely successful, diverting 827
tonnes of organics from being landfilled in 2013
• Sanitation reached its goal of 3000 sign-ups by midAugust last year
• Tentative start date this year is Tuesday, April 29th,
2014 (weather dependant)
• To date there are 280 new residents on the list for
the Spring
• Bins will begin being assembled by staff shortly
to start delivery March 1st

29. INFRASTRUCTURE - SANITATION
• Goal for 2014 is another 3000 bins, for a total of 6000
bins out for collection
• Ongoing advertising and education on acceptable
compostable materials will continue for residents
• A survey is being sent out to the residents that
participated in 2013 to gain feedback and insight on
the program
• Some areas for action this year:
* Assessing the pickup schedule-continue
once a week vs bi-weekly
* Compost strategy
* Expansion opportunities for 2015/16

30. INFRASTRUCTURE - SANITATION
Multi-Family Collection Update
• This program is well underway and we continue to
work closely with both the contractor and our
residents
• Lower bins or bins with side doors are currently
being addressed to accommodate some locations
• Please contact Sanitation directly with any concerns
or questions you may have during this service
change

31. INFRASTRUCTURE - SANITATION
Material Recycling Facility (MRF)
• There was a smooth transition on Jan 1, 2014 as
the City began operating the MRF
• Excess material and cleaning left behind from
Emterra was main focus the first week of
operation
• Staff getting acquainted with the process of
operating the MRF
• Safety officers came the first week of
operation and conducted a facility
assessment and will provide a report

32. INFRASTRUCTURE - SANITATION
Material Recycling Facility (MRF)
• Jan 7th, 2014 was the first load of outbound
material
• To date there has been 14 loads leave the landfill,
10 trailers of co-mingled recyclable material and 4
trailers of OCC (old corrugated cardboard)
• To date the facility has seen 320,000 kg of
material enter the MRF in the first 15 days
of January

33. QUESTIONS?