Global deployment is complex, to put it mildly. To learn more, "Global Business Takes International Savvy" delves deeper into taxes, VAT, reimbursements and what you should consider when going global. Whether you’re thinking of taking your company overseas or looking for ways to improve the visibility on where your business’s money gets spent, we can help. Here’s how: http://bit.ly/1hMPxkg

1. Global
business takes
international savvy.
Four things you should know about tax and
reimbursement, plus tips on how to manage them.
Part I of the Concur Global Deployment Series.

2. 1
2
3
4
Value Added
Tax (VAT)
Cash
Advances
Travel
Allowances
Car
Reimbursement

3. Value Added Tax (VAT)

4. The word “simple” is rarely applied to tax laws.
So please enjoy this simple VAT overview.
 Value Added Tax (VAT) is imposed on all levels of the manufacture
and production of a good or service
 It’s based on the increase in price or value per each level
Raw goods
Raw materials,
like wool,
are not taxed.
Finished products
Wool turned into fabric
increases its value:
fabric is taxed.
Fabric turned into
clothing increases its
value: clothing is taxed.

5. Business travel abroad can be quite taxing.
Especially if you’re not effectively tracking VAT.
Belgium’s
tax authorities
do not accept
electronic
receipts.
Domestic
 For companies operating in a VAT-levying country, tracking
and reporting VAT is critical
 VAT data must be reported to the government, on a periodic basis

6. Business travel abroad can be quite taxing.
Especially if you’re not effectively tracking VAT.
International
Only 11
countries
and 9 territories
(including the U.S.)
do not levy VAT.
 Company pays VAT when employees travel to VAT-levying countries
 VAT tracking is not required, unless company is reclaiming the VAT
 Legal requirements to reclaim VAT are complicated and vary per country
Tip: Tracking hard costs demands great software. Regardless of company size
and locations, you need a T&E solution that seamlessly integrates international taxes,
like VAT and GST (Goods and Services Tax), directly from credit card statements.

7. Cash Advances

8. Countries may insist on handing out money.
Know where cash advances are still commonplace.
Mexico
India
Cash advances are common.
In some companies they are
a business requirement.
Cash advances
can be limited based
on the budgeted
per diem for the trip.
In some regions, cash advances are still common – especially in areas
with limited credit card acceptance.
Tip: The ideal T&E solution allows a user to request a cash advance and apply it
to the expense report. Enabling the creation and processing of cash advance requests
through a formal approval process is invaluable.

9. Travel Allowances

10. Like they say, just follow the money.
Track both types of Travel Allowance.
 Travel allowance calculations can be very intricate
 They require specific information on every travel detail for proper
reimbursement calculation
Fixed
Employee reimbursed a fixed rate
regardless of actual amount of expenses.
Reimbursable
There is a schedule of reimbursement rates,
but employees may not be paid that rate.
Tip: Leverage a global expense management solution that efficiently configures travel
allowance to meet the needs of country-specific requirements.

11. Travel allowances should allow for flexibility.
Put a smart system in place.
Germany
Travel allowances are required
for expense reporting.
In some
countries, the law
requires travel
allowances for all
expense reporting,
or in conjunction with
specific government
or commercial
contracts.
 A travel allowance differs from a cash advance
 “Travel allowance” and “per diem” are employee travel expenses that
are reimbursed according to a schedule of set reimbursement rates
Tip: Per diem and travel allowance approaches vary greatly, so embrace a solution that
supports every practice — including complex time-based per diems as well as both
CONUS and OCONUS rate tables.

12. Car Reimbursement

13. No need for a bumpy ride.
Car Reimbursement can be smooth.
Mexico
United States
France
Employees hire cars
for ground transportation.
Employees commonly use
their personal automobile
for business needs such as
driving to the airport.
People with a business use
requirement are typically
issued a company car
or receive a car allowance.
Tip: Be sure your local team understands the common practices in the country and
understands taxation requirements, especially if cars are issued for business travel needs.

14. Does your current global expense management
software meet our standards?
Expert
Tracking
 Automatically adjusts
to global currencies
and tracks tax,
VAT, GST
 Tracks per diem rates
including time-based
travel allowance
and company car
reporting
Seamless
Integration
Experienced
Knowledge
 Single site
for employees,
at any location
 Unrivaled experience
and success in global
deployments
 Available in 15
languages to view
in preferred language
 Proven methodology
for global
deployments
 Surfaces inventory
for international
airlines, hotel and rail
for numerous
travel options
 Supports local and
global policy
application based
on business unit
 Supports global
reporting capabilities
and data consolidation
Trusted
Guidance
Worldwide
 We’re in over 100
countries worldwide
 Over 10 % of the U.S.’s
T&E spend goes
through Concur
 Our software
processes over 55
million customer
transactions annually
 Over half of the
Fortune 500 are
Concur clients,
including seven of the
top 10 U.S. companies

15. Learn how Concur can help
your business at Concur.com.
Look for more SlideShares from
the Concur Global Deployment Series.