2. What makes maps unique?
• Haven‟t always been catalogued
• Only in 1997 that Canadian map libraries began giving maps to
Amicus
• With GIS and e-maps, the need to have a systematic method for
cataloguing is greater
Differences
• Chief source of information
• Access points – various titles, statements of responsibility and
geographic areas (MARC field 651)
• Mathematical data
• Physical Description
• Notes area
• Series with multiple titles
3. What is a map
• All materials representing whole or part of the Earth or any celestial
body
• Two or three dimensional
• Maps of imaginary places.
• Examples: aeronautical, nautical, celestial charts, atlases, globes,
block diagrams, sections, aerial photographs with a cartographic
purpose, bird‟s eye view maps etc
What is not a map
• Early or manuscript cartographic materials (mostly covered in
chapter 4 with one item in physical description)
What may be a map
• Items falling within scope of other chapters but presenting
cartographic info (e.g. playing cards, wall charts)
4. Chief source of information
• Comes from the item itself
• If in parts, all parts are treated as item
• Can also be container if not on item (cover, envelope,
portfolio)
In whole or in parts
• Maps may be described as a whole or in parts
depending on the cataloguing agency. When in doubt do
it as a whole
5. Title and Statement of responsibility
Title
• Comes from chief source. If not from there, make a note
• If the title proper or other title doesn‟t include geographic area,
include one in square brackets
• Add scale when included in title
Items without a collective title
• If collective title and individual ones, give collective title as title
proper with individual titles in notes
Statement of responsibility
• As per Chapter 1
• May be preceded by „artwork by,‟ „drawn by,‟ „surveyed by,‟
„prepared by‟ etc
6. Mathematical and material specific
details
Source of information
• Chief source and/or accompanying printed material
Options for scale
1. Scale given as ratio 1:x – note it and precede by „Scale‟ (e.g. Scale
1:250,000)
2. Scale given by not representative fraction – put it square brackets (e,g,
scale statement reads „1 inch to 4 miles‟ then record „Scale [1:253,400]‟
3. None found – give estimate in square brackets (e.g. Scale [ca. 1:63,360]
4. Scale given by varies – give range „Scale 1:15,000 – 1:25,000‟
5. Other options:
• „Scale not given‟
• „Scale varies‟
• „Scales differ‟
• „Not drawn to scale‟
7. Projection and Coordinates
Projection
• What – Type of projection used. The means to represent curve of
the earth on flat surface
• How – Add if found. Use abbreviations and numerals as per
appendix B,C
Coordinates
• What – Set of coordinates enclosing map
• How – For terrestrial maps, give the coordinates in this order:
• Western extent (longitude)
• Eastern extent (longitude)
• Northern extent (latitude)
• Southern extent (latitude)
• Do it in degrees, minutes and seconds preceded by W, E, N, S with
prescribed punctuation (E 92°--E 158°/N 28°--S 16°)
8. EDITION AREA
• As per Chapter 1, no changes except...
Statement of responsibility relating to the edition
• Give statement of responsibility relating to one or more
editions, but not to all editions, of cartographic item as
per 3.1
o 3rd ed. / with maps redrawn by N. Manley
• Same rule applies for named revision of an edition
10. PHYSICAL DESCRIPTION AREA
• Give extent of cartographic item (number of physical units or number of
maps) using arabic numerals and terms such as: atlas, diagram, globe, map,
model, etc.
o 1 globe, 10 identical maps
• If more than one map on one or more sheets, specify number of maps and
sheets
o 6 maps on 1 sheet
o 8 sections on 3 sheets
• If maps printed in segments designed to fit together to form a map(s) – give
number of complete maps, and number of segments and number of sheets
o 1 section in 4 segments
o 1 map on 4 sheets
• If sheets or parts of item are very numerous and exact number cannot be
determined, give approximate number
o ca. 800 maps
11. • If an item consists of many sheets, each of which is a complete
map, treat it as a collection
• Give visual and tactile data. Add a concise term to the extent of the
item
o 1 map in 4 segments (print, braille and tactile)
o specify if thermoform (in parentheses)
Other physical details are given in this order:
• Describe unusual layout of maps on sheets
• Same map, more than 1 language on each side use back to back
o 3 maps on 1 sheet : both sides, col.
o 2 maps on 1 sheet : back to back, col.
• Give production method (other than printing) if significant (blueprint,
photocopy, etc.)
12. • Number of maps in an atlas -- as per Chapter 2
• Colour – indicate but disregard coloured matter outside map border
• Material – of which the item is made if significant
o 1 map : col., silk
• Mounting -- If a map or globe is mounted, indicate this
o 1 globe : col., wood, on brass stand
Dimensions -- Maps, plans
• Give height X width in cm.
• Measured within neat line
• Irregular shape, or no neat line, or if bleeds off the edge, give greatest
dimensions of the map itself
• Extremely irregular -- difficult to determine points for measuring height
and width, or when printed without one or more borders, give height width
of the sheet specified as such
• Circular -- Give the diameter of a circular map, and specify
13. Different Sized Sheets
• On sheets only two sizes: give both sets of dimensions
• On sheets of more than two sizes, give greatest height of any of them X
greatest width of any of them and or smaller.
o 1 map on 2 sheets ; sheets 25 35 cm. and 30 35 cm.
o 1 map on 4 sheets ; sheets 30 40 cm. or smaller
• If map on sheet(s) and segments, give dimensions of complete map,
then dimension of sheets
• If difficult determine the points for measuring height and width of a
complete map that is in segments, or if difficult to assemble the map, for
measuring, give only height and width of the sheet(s) specified as such
• 1 map on 6 sheets ; sheets 60 X 60 cm. or smaller
• Map printed with outer cover within which it is intended to be folded or if
sheet itself contains a panel designed to appear on the outside when sheet
is folded, give size of the map, and add sheet size in folded form, preceded
by a comma
• 1 map ; 80 X 57 cm., folded to 21 X 10 cm.
14. • If map printed on both sides of a sheet at same scale, give the
dimensions of the map as a whole, and give the sheet size, separated by a
comma and preceded by on. If difficult to measure such a map, give the
sheet size alone
o 1 map : both sides ; on sheet 45 X 30 cm.
(Printed on both sides of sheet)
• If the maps in a collection are of two sizes, give both. If they are of more
than two sizes, give greatest height of any of them by greatest width of any
of them and or smaller
• Atlases – give dimensions as per Chapter 2
• Models – give height X width in cm.
• Globes – give diameter specified as such
o 1 globe : col., wood, on metal stand ; 12 cm. in diam.
15. Series Area
What is a map series?
• group of topographic or thematic maps or charts
• each sheet identified by publisher as belonging
to the same series
It is not an atlas or a map collection
• An atlas is a monograph and typically in book
format. In addition to presenting geographic
features and political boundaries, many atlases
often feature geopolitical, social, religious and
economic statistics.
• A map collection typically refers to the map
“holdings”
19. Note Area
• Nature and scope of the Item
• Notes on nature and scope that does not
appear from the rest of the description and unusual
or unexpected features
Covers Thailand, Malaysia, and border regions
of neighbouring countries.
Relief shown by contours, shading, gradient tints,
and spot heights. Bathymetry shown by contours.
• Languages
• Give language(s) of captions and text unless apparent
from the rest of the description
Legend and marginal information in English and/or Thai.
• Source of title proper
• Make note on source if from other than chief source
of information or if considered important – this could
include things such as:
Title from container
Title from separate wrapper
20. Note Area (cont.)
• Variations in title
• Notes on titles borne by the item other than the title
proper
Some sheets title “Joint operations graphic-
ground” or “JOG/G”.
• Parallel titles and other title information
• Statements of responsibility
• Edition and history
• Notes on the edition being described or to the history
of the cartographic item
Various editions.
• Mathematical and other material specific details
• Scale information for maps belongs in Marc field 255
(Cartographic Mathematical Data)
• Information that appears in Marc field 50X (Note
Fields)
is additional information to what appears in 255
21. Note Area (cont.)
• Publication, distribution, etc.
• Physical description
• Accompanying material
• Series
• Make notes on series data that cannot be given in
series area
Standard map series designations: Series
1501 ; Series 1501 s.
• Dissertations
• Audience
• Other formats
• Contents
22. Standard Number and
Terms of Availability Area
ISBN assigned for most paper maps
ISSN for maps that are part of a series
23. Marc record for map that is part of a series
LEADER 00000nem 2200000 4500
007 ajoca
008 930722 19671984dcuabcg aa 1 eng
034 1 a|b250000|dE0973000|fN210000|gN0010000
040 OOU|beng
041 0 engtha
052 8000
099 G 8000 s250 .U5
110 1 United States.|bDefense Mapping Agency.
245 10 Joint operations graphic.|p[Thailand and Malaysia]|h[cartographic material]
255 Scale 1:250,000 ;|Transverse Mercator proj.
260 Washington :|bDefense Mapping Agency ;|aLondon :|bD. of Military
Survey;|[Bangkok] :|bRoyal Thai Survey Dept.,|c[1967-1984?]
300 maps : |bcol.;|c46 x 68 cm.
500 Covers Thailand, Malaysia, and border regions of neighbouring countries.
500 Relief shown by contours, shading, gradient tints, and spot heights.
Bathymetry shown by contours.
500 Legend and marginal information in English and/or Thai.
500 Various editions.
500 Standard map series designations : Series 1501 ; Series 1501 s.
500 Some sheets title “Joint operations graphic-ground” or “JOG/G”.
651 0 Thailand|xMaps, Topographic.
651 0 Malaysia|xMaps, Topographic.
651 0 Southeast Asia|xMaps, Topographic.
710 Great Britain.|bDirectorate of Military Survey.
710 10 Thailand.|bPhaenthī Thahān.
740 01 JOG/G
740 01 Series 1501.
740 01 Series 1501s.
935 D1139238
24. Cartographic Material
Cataloguing Resources
Links:
Map Cataloging Manual (from Library of Congress): http://www.itsmarc.com/crs/map0001.htm
Geographic Area Codes (field 043): http://www.loc.gov/marc/geoareas/
Map Librarian's Toolbox, http://www.waml.org/maptools.html
From the Western Association of Map Libraries (WAML).
Cataloguing Sheet Maps
(http://www.slais.ubc.ca/courses/libr513/05-06-wt1/projects/SheetMapsPresentation.pdf).
Books:
Cartographic Materials: a manual of interpretation for AACR2. 2nd ed.
(edited by Elizabeth U. Mangan.) American Library Association, 2003.
(Available also via Cataloger‟s Desktop)
Andrew, Paige G. Cataloging Sheet Maps: the basics. Haworth Information
Press, 2003.
Phillips, Philip Lee and Library of Congress, Notes on the Cataloging, Care,
and Classification of Maps, and Atlases Including a list of Publications
Compiled in the Division of Maps, 2010.
Unger Mangan, Elizabeth, Cartographic Materials: A Manual of
Interpretation for Aacr2, 2002 Revision, 2003.
Notes de l'éditeur
3.1F2. Add a word or short phrase to the statement of responsibility if the relationship between the title and the person(s) or body (bodies) named in the statement is not clear. We add redrawn by to clarify the responsibility relating to this particular edition.--South East Asia map is 3rd ed.--The series map has no edition
4.4B1. Give the date or inclusive dates of the manuscript or manuscript collection unless it is already included in the title (as with letters and legal documents). Give the year or years of the manuscript(s), and optionally the month and day (in the case of single manuscripts), in that order.
--first decision -- are you cataloguing the whole series as one item or individual sheets that make up the series.--from there give the extent (including Specific material designation: a term indicating the special class of material (usually the class of physical object) to which an item belongs. --Or an appropriate term preferably from subrule .5B Part I, if not comprehended by terms above 7 wall charts, 52 playing cards
Thermoforming is a manufacturing process where a plastic sheet is heated to a pliable forming temperature, formed to a specific shape in a mold, and trimmed to create a usable product. The sheet, or "film" when referring to thinner gauges, is heated in an oven to a high-enough temperature that it can be stretched into or onto a mold and cooled to a finished shape.Layout-- Use both sides if the item is continued at the same scale on the other side of the sheet(s), or, if collectively describing multiple map(s), that are on both sides of the sheet(s). However, if the same map, is represented in more than one language on each side of the sheet, use back to back.--A map that is printed so that it continues at the same scale from one side of the sheet to the other is described as both sides.
--Number of maps in an atlas – as per Chapter 2 (first bullet)e.g. 1 atlas (330 p.) : 100 col. maps (some folded)Sheets--If you have a map that is separated in different units (pieces) on different physical sheets – like a puzzle – they all need to come together to form the map – then describe one map, on so many sheets, and give the height X width of the largest sheet and if needed use the words or smaller
--Number of mapse.g. 1 atlas (330 p.) : 100 col. maps (some folded)DIMENSIONSSeparate the dimensions by a comma and precede the sheet dimension with on unless the number of sheets is given in the extent of the item. If such a map, etc., is mounted, give the dimensions of the whole map, etc., alone.1 map in 4 segments ; 10 × 60 cm., on sheet 25 × 35 cm.1 map on 9 sheets ; 264 × 375 cm., sheets 96 × 142 cm.1 map ; 120 × 276 cm.(Mounted map created from several segments)
--Denise will now address the Series, Notes and Standard Numbers areas
What is a map series?-it’s a group of topo or thematic maps or chartsIt’s not an atlas or a map collection
This is a photocopy of the index that was in the drawer where the map was stored.The index shows the maps that are part of the series in an overlay of the area they cover
The series information was found on the top left hand corner of the mapAnd down here is where this map is found as part of this series
Our map is sheet NA 47-4 in the map series 1501
Note area should be in the order as specified in the sub rules listed in Chapter 3 section 7Bathymetry is water depth
Our map in a series did not have an ISSN number
Control field 008 (numbers 1-21) a - Illustrationsb - Mapsc - PortraitsMain entry 110 United States.|bDefense Mapping Agency (subordinate unit)Notes section 500 indicates series informationAdded entry section 740 also provides added series information
