1. European Registrars Conference 2010 –
Moving the MAS-collections
Annelies De Mey, move coordinator

2. INTRODUCTION
 1 new museum (MAS) opening May 2011; uniting the collections
from the Ethnographic, Maritime and Folklore museum
 400.000 objects moving from the 3 old locations to the exhibition
halls of the MAS and 3 different depots
 reduced to 40.000 individual objects and bulk packagings (containing
permanently packed paper and smaller objects)
 most objects registrated in Adlib-database
 Adlib developped a system to automatically process all the
movements of objects in the registration database (Adlib)
 working online : real-time processing
 using barcodes and barcodescanners : museumtrackers
 differentiating objects, packages and locations
 implementing a hierarchy in the (new) packagings database

3. LABELING OBJECTS, BOXES AND LOCATIONS

4. PRACTICAL EXPERIENCE
 multiple scanning: while packaging (objects and boxes),
transporting, unpacking and placement in new location
 offering monitoring opportunities
 ‘lost’ objects
 the amount of objects packed in box is shown on scanner
 object information – packages information
 the location history and packaging history in adlib shows the itinerary of
an object
 special museum staff for guidance and follow up
 courses organised to instruct the museum staff and art-handlers
 strict controls during packaging, transporting, …
 our own ‘Adlib’ computer expert on call to solve emerging
problems and adjust the software when needed

5. UNPACKING - USING THE MUSEUMTRACKER

6. LOCATION ADMINISTRATION IN THE ADLIB
DATABASE

7. LOCATION ADMINISTRATION IN THE ADLIB
DATABASE

8. LOCATION ADMINISTRATION IN THE ADLIB
DATABASE

9. LOCATION ADMINISTRATION IN THE ADLIB
DATABASE

10. PRACTICAL EXPERIENCE
 user-friendly museumtracker and software
 small margin of error (in normal use and with close follow up)
 stable wifi necessary (strong preference for working online)
 fast : ‘transport’ of a box with 100 items processed in less than 60 seconds
 the necessary treatments, future location, … are shown on the
museumtracker while scanning the barcodes of objects or packagings
 replaces transport lists and indications on the packagings themselves
 useful in the regular depot operations
 museum staff and art handlers (Hizkia Van Kralingen) are all very
enthousiastic

11. SCREEN SHOT OF MUSEUMTRACKER
necessary treatments and future location are shown on the screen of the museumtracker
while scanning the object barcode