American University Library recently relocated its bound journals to consortial storage because of space constraints. Presenters will explain how usage trends justified the relocation; how document delivery now provides more efficient access to the items in storage; and how SFX and the ERM facilitate discovery of journal titles in storage.
How to Add a New Field in Existing Kanban View in Odoo 17
Where have all the print journals gone? Adapting Print Collections to an E-centric World
1. WHERE HAVE ALL THE PRINT JOURNALS
GONE?
ADAPTING PRINT COLLECTIONS TO AN E-CENTRIC
WORLD
Kari Schmidt, Electronic Resources Librarian
Robert K. Reeves, Electronic Resources Applications Administrator
American University Library, Washington, D.C.
2. Overview
2005 ~ 1 millionth volume acquired at AU Library
2005 ~ Working with WRLC consortia partners AU
Library begins shifting title runs available in JSTOR to
off-site storage facility
2005 ~ AU Library begins transfer to electronic-only
serial subscriptions for key publishers
2007 ~ Access Services staff forecast a severe
facilities crisis, estimating in 1 year’s time the
monograph collection will have to be at 0% net growth
2008 ~WRLC cooperative collection development
approves shared copy policy for serials
2009 ~ WRLC begins construction of 2nd off-site, high-
density storage facility
3. Planning
Library Administration forms Task Force for
Strategic Collections Decisions to investigate
methods for solving immediate space crisis
In 2008, Collection Management Team approves
Criteria for Subscribing to Serials in Electronic
Only Format and approves aggressive shift to
electronic-only journal collecting through a title-by-
title analysis for the 2009 renewal cycle
AU Library allocated space to accommodate
100,000 volumes in existing WRLC off-site
storage facility
4. Justifications: Collection Trends
In 2008, two-thirds of the reference collection
moved to off-site storage with the majority of
the active reference collection available online
In 2009, over half of the serial collection
maintained in electronic-only format
JSTOR participation enhanced
LOCKSS participation audited
5. Justifications: Service Trends
14,000
Since a
significant
proportion of 12,000
the Library’s
journal 10,000
collection
was made
available 8,000
electronically, # of e-Reserves Requests
e-Reserves 6,000
Total # of Reserves
requests Requests
account for
majority of 4,000
Reserves
activity. 2,000
0
2006 2007 2008
6. Justifications: Service Trends
10,000
In 2005, the
Library 9,000
upgrades to 8,000
ILLiad with
ILL request 7,000
integration
6,000
on SFX
service 5,000 # of ILLiad Requests from SFX
menu; ILL Total ILLiad Requests
4,000
department
sees 3,000
increase in
ILL requests. 2,000
1,000
0
2006 2007 2008
7. Justifications: Usage Trends
Use of the Total Print Journal Use
30000
Library’s
bound
25000
serials
collection
dropped by 20000
75% from
2004 to 15000
2008.
10000
5000
0
2004 2005 2006 2007 2008
8. Justifications: Usage Trends
Total Electronic Journal Articles Accessed (COUNTER
Electronic JRL1)
journal use 1,600,000
remains high
1,400,000
with over 1
million article 1,200,000
accesses in
1,000,000
both 2007
and 800,000
2008, up
from 600,000
767,211 in 400,000
2006.
200,000
0
2006 2007 2008
9. Journal
Relocation
Project:
Outreach
University Librarian met with
Provost and Deans
Campus-wide announcement
Dedicated web space on Library
site detailed
justifications, timeline, and
process
(http://library.american.edu/jrp.html)
10. Journal Relocation Project:
Preliminaries
Enabling conditions
Earlier storage projects
Additional space allocation at WRLC storage facility
Local space constraints
Funds available for limited time
Additional WRLC staff hired to process requests
Creation of new Visual Arts Collection
Weeding the collection
Contracted with local moving company to transfer
volumes to storage
11. JRP: Moving Logistics
Approximately 93,000 volumes to transfer
Designed to minimize disruption to patrons
Matching throughput capability at WRLC to the
delivery capability of moving company
Schedule
Movers on site two days/week from 9am-5pm
~10,000 volumes sent to WRLC per week
Original timeline of Feb. 16, 2009 – Apr. 30, 2009;
completed one week early
12. JRP: Accessions and Discards
Volumes processed as received at storage
facility
Storage candidates compared against current
storage holdings using custom query of
Voyager ILS
75% of volumes accessioned
25% of volumes discarded
Records updated for discarded volumes to
indicate shared access to existing storage
volume from other consortium institutions
13. JRP: Record Cleanup
Holdings and item records modified for new
storage locations
Historical record inaccuracies addressed
Records modified to account for idiosyncrasies
of OPAC display
16. Patron Access: Consortium Loan
Service
Consortium Loan Service (CLS)
WRLC-created system for direct lending between
consortium schools and storage facility
Works with monographs and articles
Integrated with SFX for licenses that permit e-
resource sharing
Holdings for storage titles updated to allow for
proper routing of CLS requests
17. Patron Access: SFX
Integrated print holdings into SFX
Local target with year/volume/issue level
information
Full text link
directs
patrons to
OPAC
24. Patron Access: Usage
CLS article requests from
storage, 07/09-12/09 Print Journal Use, 07/08-12/08
100 700
90
600
80
70 500
60
400
50
300
40
30 200
20
100
10
0 0
July August Sept Oct Nov Dec July August Sep Oct Nov Dec
25. Patron Access: Usage
Top most requested titles Titles requested by year of
from storage, 07/09-12/09 publication
90
Title Name Requests
80
Christian century 13
70
Commonweal 8
60
American journal of
physical anthropology 7 50
American mercury 7 40
30
Harvard business review 7
Journal of behavior 20
therapy and experimental
psychiatry 7 10
Life 7 0
American journal of
agricultural economics 6
26. Challenges & Future Plans
Integrate SFX print holdings target with CLS
request form
Analyze CLS reports for collection
development purposes
Track use of print holdings via ERM A-to-Z list
Streamline updating of print holdings
information in SFX and ERM