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WHERE HAVE ALL THE PRINT JOURNALS
             GONE?

 ADAPTING PRINT COLLECTIONS TO AN E-CENTRIC
                  WORLD


           Kari Schmidt, Electronic Resources Librarian


 Robert K. Reeves, Electronic Resources Applications Administrator


           American University Library, Washington, D.C.
Overview
   2005 ~ 1 millionth volume acquired at AU Library
   2005 ~ Working with WRLC consortia partners AU
    Library begins shifting title runs available in JSTOR to
    off-site storage facility
   2005 ~ AU Library begins transfer to electronic-only
    serial subscriptions for key publishers
   2007 ~ Access Services staff forecast a severe
    facilities crisis, estimating in 1 year’s time the
    monograph collection will have to be at 0% net growth
   2008 ~WRLC cooperative collection development
    approves shared copy policy for serials
   2009 ~ WRLC begins construction of 2nd off-site, high-
    density storage facility
Planning
   Library Administration forms Task Force for
    Strategic Collections Decisions to investigate
    methods for solving immediate space crisis

   In 2008, Collection Management Team approves
    Criteria for Subscribing to Serials in Electronic
    Only Format and approves aggressive shift to
    electronic-only journal collecting through a title-by-
    title analysis for the 2009 renewal cycle

   AU Library allocated space to accommodate
    100,000 volumes in existing WRLC off-site
    storage facility
Justifications: Collection Trends

   In 2008, two-thirds of the reference collection
    moved to off-site storage with the majority of
    the active reference collection available online

   In 2009, over half of the serial collection
    maintained in electronic-only format

   JSTOR participation enhanced

   LOCKSS participation audited
Justifications: Service Trends
                  14,000
Since a
significant
proportion of     12,000

the Library’s
journal           10,000
collection
was made
available          8,000

electronically,                                 # of e-Reserves Requests
 e-Reserves        6,000
                                                Total # of Reserves
requests                                        Requests
account for
majority of        4,000

Reserves
activity.          2,000



                      0
                           2006   2007   2008
Justifications: Service Trends
                10,000
In 2005, the
Library          9,000

upgrades to      8,000
ILLiad with
ILL request      7,000

integration
                 6,000
on SFX
service          5,000                        # of ILLiad Requests from SFX
menu; ILL                                     Total ILLiad Requests
                 4,000
department
sees             3,000
increase in
ILL requests.    2,000


                 1,000


                    0
                         2006   2007   2008
Justifications: Usage Trends

Use of the                  Total Print Journal Use
             30000
Library’s
bound
             25000
serials
collection
dropped by   20000

75% from
2004 to      15000

2008.
             10000



              5000



                 0
                     2004    2005       2006      2007   2008
Justifications: Usage Trends
                              Total Electronic Journal Articles Accessed (COUNTER
Electronic                                             JRL1)
journal use       1,600,000
remains high
                  1,400,000
with over 1
million article   1,200,000
accesses in
                  1,000,000
both 2007
and                800,000
2008, up
from               600,000

767,211 in         400,000
2006.
                   200,000


                         0
                                     2006                2007                 2008
Journal
      Relocation
       Project:
      Outreach
University Librarian met with
Provost and Deans

Campus-wide announcement

Dedicated web space on Library
site detailed
justifications, timeline, and
process
(http://library.american.edu/jrp.html)
Journal Relocation Project:
              Preliminaries
   Enabling conditions
     Earlier storage projects
     Additional space allocation at WRLC storage facility
     Local space constraints
     Funds available for limited time
     Additional WRLC staff hired to process requests

   Creation of new Visual Arts Collection
   Weeding the collection
   Contracted with local moving company to transfer
    volumes to storage
JRP: Moving Logistics
   Approximately 93,000 volumes to transfer
   Designed to minimize disruption to patrons
   Matching throughput capability at WRLC to the
    delivery capability of moving company
   Schedule
     Movers  on site two days/week from 9am-5pm
     ~10,000 volumes sent to WRLC per week

     Original timeline of Feb. 16, 2009 – Apr. 30, 2009;
      completed one week early
JRP: Accessions and Discards
   Volumes processed as received at storage
    facility
   Storage candidates compared against current
    storage holdings using custom query of
    Voyager ILS
     75% of volumes accessioned
     25% of volumes discarded

   Records updated for discarded volumes to
    indicate shared access to existing storage
    volume from other consortium institutions
JRP: Record Cleanup
   Holdings and item records modified for new
    storage locations
   Historical record inaccuracies addressed
   Records modified to account for idiosyncrasies
    of OPAC display
Record
Cleanup:
 Before
Record
Cleanup:
  After
Patron Access: Consortium Loan
               Service
   Consortium Loan Service (CLS)
     WRLC-created    system for direct lending between
      consortium schools and storage facility
     Works with monographs and articles

     Integrated with SFX for licenses that permit e-
      resource sharing


   Holdings for storage titles updated to allow for
    proper routing of CLS requests
Patron Access: SFX
   Integrated print holdings into SFX
   Local target with year/volume/issue level
    information
   Full text link
    directs
    patrons to
    OPAC
Patron Access: ALADIN Catalog
Patron Access: ALADIN Catalog
Patron Access: ALADIN Catalog
Patron Access: ERM A to Z
Patron Access: ERM A to Z
Patron Access: ERM A to Z
Patron Access: Usage
             CLS article requests from
               storage, 07/09-12/09                  Print Journal Use, 07/08-12/08
100                                            700


 90
                                               600
 80


 70                                            500


 60
                                               400

 50

                                               300
 40


 30                                            200

 20
                                               100
 10


  0                                              0
      July   August   Sept   Oct   Nov   Dec          July   August   Sep   Oct   Nov   Dec
Patron Access: Usage
       Top most requested titles                Titles requested by year of
       from storage, 07/09-12/09                         publication
                                           90
       Title Name          Requests
                                           80
Christian century                     13
                                           70

Commonweal                             8
                                           60
American journal of
physical anthropology                  7   50


American mercury                       7   40


                                           30
Harvard business review                7
Journal of behavior                        20
therapy and experimental
psychiatry                             7   10


Life                                   7    0

American journal of
agricultural economics                 6
Challenges & Future Plans
   Integrate SFX print holdings target with CLS
    request form
   Analyze CLS reports for collection
    development purposes
   Track use of print holdings via ERM A-to-Z list
   Streamline updating of print holdings
    information in SFX and ERM
Kari Schmidt
 schmidt@american.edu

    Robert K. Reeves
  reeves@american.edu

American University Library
 www.library.american.edu

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Where have all the print journals gone? Adapting Print Collections to an E-centric World

  • 1. WHERE HAVE ALL THE PRINT JOURNALS GONE? ADAPTING PRINT COLLECTIONS TO AN E-CENTRIC WORLD Kari Schmidt, Electronic Resources Librarian Robert K. Reeves, Electronic Resources Applications Administrator American University Library, Washington, D.C.
  • 2. Overview  2005 ~ 1 millionth volume acquired at AU Library  2005 ~ Working with WRLC consortia partners AU Library begins shifting title runs available in JSTOR to off-site storage facility  2005 ~ AU Library begins transfer to electronic-only serial subscriptions for key publishers  2007 ~ Access Services staff forecast a severe facilities crisis, estimating in 1 year’s time the monograph collection will have to be at 0% net growth  2008 ~WRLC cooperative collection development approves shared copy policy for serials  2009 ~ WRLC begins construction of 2nd off-site, high- density storage facility
  • 3. Planning  Library Administration forms Task Force for Strategic Collections Decisions to investigate methods for solving immediate space crisis  In 2008, Collection Management Team approves Criteria for Subscribing to Serials in Electronic Only Format and approves aggressive shift to electronic-only journal collecting through a title-by- title analysis for the 2009 renewal cycle  AU Library allocated space to accommodate 100,000 volumes in existing WRLC off-site storage facility
  • 4. Justifications: Collection Trends  In 2008, two-thirds of the reference collection moved to off-site storage with the majority of the active reference collection available online  In 2009, over half of the serial collection maintained in electronic-only format  JSTOR participation enhanced  LOCKSS participation audited
  • 5. Justifications: Service Trends 14,000 Since a significant proportion of 12,000 the Library’s journal 10,000 collection was made available 8,000 electronically, # of e-Reserves Requests e-Reserves 6,000 Total # of Reserves requests Requests account for majority of 4,000 Reserves activity. 2,000 0 2006 2007 2008
  • 6. Justifications: Service Trends 10,000 In 2005, the Library 9,000 upgrades to 8,000 ILLiad with ILL request 7,000 integration 6,000 on SFX service 5,000 # of ILLiad Requests from SFX menu; ILL Total ILLiad Requests 4,000 department sees 3,000 increase in ILL requests. 2,000 1,000 0 2006 2007 2008
  • 7. Justifications: Usage Trends Use of the Total Print Journal Use 30000 Library’s bound 25000 serials collection dropped by 20000 75% from 2004 to 15000 2008. 10000 5000 0 2004 2005 2006 2007 2008
  • 8. Justifications: Usage Trends Total Electronic Journal Articles Accessed (COUNTER Electronic JRL1) journal use 1,600,000 remains high 1,400,000 with over 1 million article 1,200,000 accesses in 1,000,000 both 2007 and 800,000 2008, up from 600,000 767,211 in 400,000 2006. 200,000 0 2006 2007 2008
  • 9. Journal Relocation Project: Outreach University Librarian met with Provost and Deans Campus-wide announcement Dedicated web space on Library site detailed justifications, timeline, and process (http://library.american.edu/jrp.html)
  • 10. Journal Relocation Project: Preliminaries  Enabling conditions  Earlier storage projects  Additional space allocation at WRLC storage facility  Local space constraints  Funds available for limited time  Additional WRLC staff hired to process requests  Creation of new Visual Arts Collection  Weeding the collection  Contracted with local moving company to transfer volumes to storage
  • 11. JRP: Moving Logistics  Approximately 93,000 volumes to transfer  Designed to minimize disruption to patrons  Matching throughput capability at WRLC to the delivery capability of moving company  Schedule  Movers on site two days/week from 9am-5pm  ~10,000 volumes sent to WRLC per week  Original timeline of Feb. 16, 2009 – Apr. 30, 2009; completed one week early
  • 12. JRP: Accessions and Discards  Volumes processed as received at storage facility  Storage candidates compared against current storage holdings using custom query of Voyager ILS  75% of volumes accessioned  25% of volumes discarded  Records updated for discarded volumes to indicate shared access to existing storage volume from other consortium institutions
  • 13. JRP: Record Cleanup  Holdings and item records modified for new storage locations  Historical record inaccuracies addressed  Records modified to account for idiosyncrasies of OPAC display
  • 16. Patron Access: Consortium Loan Service  Consortium Loan Service (CLS)  WRLC-created system for direct lending between consortium schools and storage facility  Works with monographs and articles  Integrated with SFX for licenses that permit e- resource sharing  Holdings for storage titles updated to allow for proper routing of CLS requests
  • 17. Patron Access: SFX  Integrated print holdings into SFX  Local target with year/volume/issue level information  Full text link directs patrons to OPAC
  • 24. Patron Access: Usage CLS article requests from storage, 07/09-12/09 Print Journal Use, 07/08-12/08 100 700 90 600 80 70 500 60 400 50 300 40 30 200 20 100 10 0 0 July August Sept Oct Nov Dec July August Sep Oct Nov Dec
  • 25. Patron Access: Usage Top most requested titles Titles requested by year of from storage, 07/09-12/09 publication 90 Title Name Requests 80 Christian century 13 70 Commonweal 8 60 American journal of physical anthropology 7 50 American mercury 7 40 30 Harvard business review 7 Journal of behavior 20 therapy and experimental psychiatry 7 10 Life 7 0 American journal of agricultural economics 6
  • 26. Challenges & Future Plans  Integrate SFX print holdings target with CLS request form  Analyze CLS reports for collection development purposes  Track use of print holdings via ERM A-to-Z list  Streamline updating of print holdings information in SFX and ERM
  • 27. Kari Schmidt schmidt@american.edu Robert K. Reeves reeves@american.edu American University Library www.library.american.edu