Coginov Info Audit Solution delivers newly formed purpose and value for your Big data, while providing vast economies; insights into behavioral patterns; minimal business intrusion or disruption of existing business processes; and trends early on to deliver real business efficiency and value.

1. Managing your Big Data
Coginov Informational Audit
The Product
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

2. Meeting Agenda
• What are the Problems
• What can we see in an Informational Audit
• Proposed Solution
• Sample Results
• Next Steps
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

3. Company Problem
CIO and IT managers are facing a
difficult challenge of keeping track of
the fast growing proliferation of
unstructured data such as e-mails,
social media and content stored in
business tools.
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

4. Big Data Deluge
• Each year the amount of information created in the
enterprise, paper and digital combined, grows faster than
65%.
• Even for a relatively small company of 100 users,
corporations will manage an average of 8.5 million emails a An Updated Forecast of Worldwide Information Growth Through
year by 2012. 2011 (IDC) March 2008
• There is currently over 70 Million blogs
and 20 Billions Tweets.
• Reducing the time wasted dealing
with information overload by 15%
could save a company with 500
employees more than $2 million a year.
Cutting the Clutter: Tackling Information Overload At the Source,- IDC John Gantz Angéle Boyd Seana Dowling - March 2009
ADDRESSING EMAIL CHAOS: THE EMAIL-MANAGER SOLUTION A whitepaper by The Radicati Group, Inc. - April 2008
The External Information Crisis: Will IT Step Up? Tom Austin - Gartner Symposium/ITxpo 2010
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

5. Unstructured Data
• More than 70% of your corporate information
comes unstructured data (email, social media, etc)
• The majority of unstructured data is spread across
disparate file servers and data store farms.
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

6. Many File Formats
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

7. Is your company or department
finding it difficult to:
• communicate and share information?
• identify content and discover new insights?
• improve collaboration and communication
amongst internal and external resources?
• find the right information?
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

8. Solution to Key Issues
Key Issues Solution
Lack of visibility over data usage, Conduct an Informational Audit
redundant or out-of-date documents
Inability to properly forecast storage • Use of Informational Audit’s Reports and
needs Dashboards
• Inability to search and retrieve • Automate meta-data association of
documents documents
• Inconsistent classification and structures • Automated taxonomy and categorical
ontology
• Lack of collaboration amongst business • Document collaboration and share
units software
• No centralized data, privacy or security • Central repository
control
• Lack of versioning controls • Versioning control tools
• Inability to locate document origin • Archiving tools based on date of origin and
lifecycle last use
• Lack of process automation • Workflow management processes
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

9. Total Solution
Coginov Coginov Content
+
Coginov Coginov Content
Unstructured
Unstructured
Content
Informational
Informational Semantic
Semantic Management
Management
Content
Audit
Audit Analysis
Analysis System
System
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

10. Informational Audit
1. Collect all unstructured data and
related metadata from all files
servers
2. Analyze the data collected to
prepare a scope for a specific data
objective
3. Provide a simple to understand
collection of information that can
drive changes based upon fact
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

11. Informational Audit
Simple and powerful solution that can help your organization in
taking the first step in putting in place a new process of document
management, knowledge management, or archiving.
• Aggregate, index all the content stored across your entire server
farm
• Classify, organize and categorize the content based on user-
specific parameters
• Navigate and visualize the entire data corpus
• Assist in eliminating redundant or out-of-date information
• Help with the forecasting of storage needs and data structures for
future growth
• Build reports and dashboard that will help your executive team
understand the situation and assess what are the best
investment strategies to address the problem.
• Manage the migration of data from old servers into the new
system of choice
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

12. Informational Audit Data Model
• What is the current count of unstructured
documents?
• Does the proliferation of unstructured data pose any
problems?
• Can employees locate information they require,
when they need it?
• Do they always find it?
• Can they collaborate effectively?
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

13. Search, index and find documents
using the meta-data
Document Name
Date of Origin
Using meta-data can
be highly efficient
…
Important to tag
content with the
accurate meta data
Meta-data
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

14. Sample Results
Informational Audit Conducted in Q1-2012
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

15. Analysis from a Sample Data Set
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

16. Tracking Data Growth
Total of 1,381,741 files
Total disk space = over 730 Gigabytes
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

17. Tracking Unstructured Data
Approximately 60% of unstructured documents, were created in the last
5 years (600K+ files).
At this rate they will be way beyond 2M files by 2013-14
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence

18. Questions?
Company Confidential - Copyright (C) 2009-2012 Coginov, inc.
enabling corporate intelligence