The document discusses an application and mail archiving solution for IBM Lotus Notes and Domino. It identifies common pain points for administrators and users like database growth, server overload, and mailbox size limitations. The proposed solution reduces database sizes by up to 90% while providing fully integrated search and retrieval across archived content. The archiving software integrates seamlessly with Lotus Notes and provides mobility, compliance features, and tools for application development integration.

1. Applicationand Mail ArchivingforIBM®Lotus Notes®& Domino® EASY NOTES

3. Index Size

4. Server Proliferation

5. Server Processing Overload

6. Downtime Window Shrinkage

7. Users Resistence to Change

8. Solution Migration

9. Archive Solutions are ???

10. Mailbox Size Limitations

11. Performance – Searches, Views, Folders

12. No Time for Change

13. Training & Learning Curve Issues

16. Only References Kept Inside Mailbox

17. Reduced Hardware Costs

18. Better Server Performance

19. Downtime Window Availability

20. Transparent Integration

21. Facilitates Migration Process

22. Moves Data Into Low Cost Storage

23. Fully Integrated, Compliant ECM Solution

24. Mailbox Size Not An Issue

25. Better Performance

26. Truly Seamless Integration

27. Enhanced Retrieval Function

28. One Solution to Access All Corporate Content

29. Less than 5% Footprint on Client

32. Mobility through EASY NOTES Considering the company‘s replication policy EASY NOTES offline synchronization allows the user to synchronize archived e-mail messages regarding to his needs Direct access to the archived documents using IBM Lotus iNotes 10/22/2009 | Slide 7

34. Archiving Revision-proof storage in the archive system Transfer to cost-efficent storage media Archiving ensures legal requirements Versatile archiving using either rule-based or free defined processes Option to convert the documents into Industry-standard compliant formats such as PDF, PDF/a, TIFF 10/22/2009 | Slide 9

35. Compression Storage saving compression in the archive‘s back-end Documents including all attachments are being compressed Single instance storage technology Supports “Domino Attachment and Object Service“ (DAOS) available from IBM Lotus Domino 8.5 onwards 10/22/2009 | Slide 10

36. Referencing EASY NOTES only leaves a stub reference (Size: 1 byte) on the IBM Lotus Domino Server Ensures high usability for the end user Automated or manual restore of the complete document Reduces BackUp and Restore periods 10/22/2009 | Slide 11

37. Create your own solution The included Software Development Kit (SDK) gives you even more possibilities when integrating archiving functionalities with your own applications Requirements that go beyond the comprehensive EASY NOTES functionalities can be developed through the SDK Object based IBM LotusScript library Usage of Standard Notes Object for data (eg. NotesStream, NotesDateTime) Integrating in existing third party applications 10/22/2009 | Slide 12

39. Search in one’s own mail database Authentication by Lotus Notes username 10/22/2009 | Slide 14 Personal Mail File Archive_09 Archive_08 Archive_07

40. Other Mail File Personal Mail File Archive_09 Archive_08 Archive_07 Search in other mail databases Permission via mail preferences (Access & Delegation)/ACL Authentication via username of owner of the mail database 10/22/2009 | Slide 15

41. Archive_09 Archive_08 Archive_07 Search by a non Lotus Notes client 10/22/2009 | Slide 16 Domino Directory Permission via Domino Directory/EASY ENTERPRISE.x Domino Delegate Login via any Lotus Notes username At least one username of the active user must be contains in the notes.acl attribute

42. 10/22/2009 | Slide 17 Compression Referencing Archiving Access

43. EASY NOTES Components 10/22/2009 | Slide 18 USER INTERFACE Mail Workspace PlugIn BUSINESS LOGIC AND CONFIGURATION Domino Gateway PROCESSING Business Gateway MultiRenderer

44. LOTUS DOMINO SERVER EASY NOTES Gateways 10/22/2009 | Slide 19 Domino Gateway as JAVA Server Addin RMI JAVA APPLICATION SERVER ECM SERVER EASY ENTERPRISE Business Gateway JAVA

46. Respects Notes Security Model

47. 90% Database Size Reduction

48. Supports Distributed Archive (Replication)

49. Truly Seamless, Transparent Integration

50. Full Audit Trail Capabilities

51. Provides Technical Base for Meeting Compliance Standards

52. Simple Application Development Integration (SDK & API)

53. Zero Client Install

54. Archive Mission Critical Applications, In Addition to Email

55. All Information is Secure, According to Notes Model

56. Faster Response Time

57. Provides User Mobility

58. Happy Users, Zero Impact on Users

59. Happy Auditors

60. Happy Compliance Officers

61. Easy Application Development Integration

63. Applicationand Mail Archivingfor IBM®Lotus Notes®& Domino® THANK YOU Frank Schoeneberg Key Account Manager Mail: Frank.Schoeneberg@easy.de Phone: +49 163 84 50 438