Novell Session

1. Novell File Management Suite
Enhancing Novell Filr

2. © Novell, Inc. All rights reserved.2
Governing Data - Front and Center
“In short, if you're looking to implement a data governance program, stop looking
for a single, comprehensive solution. It doesn't exist. Instead, build up a portfolio
of solutions, small and large, customizing your approach (and architecture) to
your own organization.” Information Week – Data Governance: No Single Solution. November 2012
A huge percentage of employees have access to information they don’t
need for their roles in the company, thus introducing unnecessary risks in
terms of how that data can either be accidentally or purposely compromised.

3. © Novell, Inc. All rights reserved.3
Files Matter – Unstructured Data
Relocate
Find
Govern
• 80% unstructured data
• 60% compound annual growth rate
 41% active frequent access
 21% active non-frequent access
 18% inactive obsolete
 19% don’t know: dark data
• What’s on your Network?

4. Novell File Reporter

5. © Novell, Inc. All rights reserved.5
Problem:
What is on the Network
“Our new NAS device is already 40 percent full. We
just bought it two months ago!
I need to know what files we’re storing on the
network, who is storing them, how important they are,
if we have a problem with duplicate files, and
anything else I can find out.
And I need to know now.”

6. © Novell, Inc. All rights reserved.6
Problem:
Rights Knowledge
“I was just notified that an employee is being
investigated for sharing highly sensitive files.
This can affect our standing as a government
contractor.
I have disabled this employee’s account, but I need
to know now exactly what rights he has across the
network.”

7. © Novell, Inc. All rights reserved.7
Novell® File Reporter - Find
Inventories network file systems and generates reports
detailing the files being stored on your terabytes of
network storage
• What are you storing?
• Who does it belong to?
• How is it being used?
• Where is it?
• Who has access to it?
• How did they gain access to it?
Across the entire line of business

8. © Novell, Inc. All rights reserved.8

9. Novell Storage Manager

10. © Novell, Inc. All rights reserved.10
Problem:
Manual Storage Creation
“The new school year begins next week
and we need to create over 10,000
student and faculty home folders, with
disk quota settings and rights.
This is going to take all week, and I’m not
positive we’re going to get all of these
settings established correctly.”
We need help!”

11. © Novell, Inc. All rights reserved.11
Problem:
Identity Management Systems and File
Storage
“The identity management system we deployed last
year is adequately managing our users’ access to
applications—but it is not giving them access to files
stored on the network.
Is there a solution that can tie into identity
management systems and grant or revoke access to
network data?”

12. © Novell, Inc. All rights reserved.12
Novell® Storage Manager - Govern
Automation of the file management processes and complete
lifecycle of user and collaborative network file storage based
on the Identity and role of users in the organization
Event driven policies consistently:
•Provision individual and collaborative storage
•Manage and enforce permissions
•Manage quotas
•Groom files
•Automate transfers and moves
•Migrate data
Works with any identity management system

13. © Novell, Inc. All rights reserved.13
Novell Storage Manager
Identity-driven File Management
Identity-driven
Storage Provisioning
Create
User
Vault
Files
Deferred
Delete
Delete
Immediate
Automate
Transfers
& Moves
Delete
User
Set / Manage File
Rights & Ownership
Provision
Role Based
Data
Manage
Quota
Manage
Renames
Collaborative
Identity
Management
HR System
Disabled
User Policy
Manage Profile
Attributes
NSM
Reports
Analyse
File
Grooming
NSM
Policies

14. Novell Dynamic File Services

15. © Novell, Inc. All rights reserved.15
Problem:
Intelligent File Tiering
“Is there are way I can tier my file system based on
ownership, usage, content, or size and still give my
users access to all their data in on place?”

16. © Novell, Inc. All rights reserved.16
Problem:
Controlling Data in the Cloud
“How can I utilize cloud storage for file archiving and
maintain the continuity of the files? Particularly the
file owner and last access dates when moving files to
and from cloud storage.”

17. © Novell, Inc. All rights reserved.17
Novell® Dynamic File Services - Relocate
Tier data between Microsoft network shares based on compliance
needs while giving users access to all their files in one place. Or
use our intelligent policy engine to remove and archive files.
•Merged view between Microsoft network shares
•Maintain metadata and ownership
•Archive data to Microsoft network shares
•Archive data to Amazon S3, Box, CloudMe, or Dropbox
•Control your cloud archive from one console
•Storage vendor agnostic
Built for Microsoft environments
Note: Novell Dynamic File Services is for Windows environments only. We’ve included
similar functionality for Open Enterprise Server in Dynamic Storage Technology (DST).

18. Work Used to Be…

19. 19 © Novell, Inc. All rights reserved.
Now, Work Can Happen
Anywhere

20. Some Call This Mobility
© Novell, Inc. All rights reserved.20
Some Call This Mobility

21. Some Call This Mobility
© Novell, Inc. All rights reserved.21

22. © Novell, Inc. All rights reserved.22
Novell® Filr
Secure mobile device
access to files
IT remains in control of
what’s shared and how
Users can access home
directories and folders

23. © Novell, Inc. All rights reserved.23 © Novell, Inc. All rights reserved.23
0
1 Million
2 Million
3 Million
4 Million
5 Million
6 Million
7 Million
8 Million
2005 2006 2007 2008 2009 2010
CORPORATE DATA BREACH
Every year the cost to recover from a
goes higher and higher

24. © Novell, Inc. All rights reserved.24
File System Chaos

25. What’s on your File System?
Know exactly what’s available for
access and sharing

26. Who has access… and to what?
Know what rights users have in
Filr-enabled network areas

27. Hidden Access
Know what groups users have
rights to

28. © Novell, Inc. All rights reserved.28
Something to Share
Make sure every user has a
directory to share with Filr

29. Compliant
Remain in compliance with
organizational policies

30. Control the chaos
Filr is opening
the door to a
new enterprise
file sharing
experience
File Reporter
Identifies areas
of concern
regarding
rights and data
in the file
system
Storage
Manager
remediates
these concerns
and enforces
policies moving
forward

31. Demo

32. © Novell, Inc. All rights reserved.33
We Know the Problem
Novell Storage Manager
Novell File Reporter
Novell Dynamic File Services
Novell File Management Suite
eDirectory
eDirectory
Active Directory
Novell Storage Manager
Novell File Reporter
OES Dynamic Storage Technology
Novell File Management Suite for OES New

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Provo, Utah 84606
Join us on:
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© Novell, Inc. All rights reserved.34

34. This document could include technical inaccuracies or typographical errors.
Changes are periodically made to the information herein. These changes
may be incorporated in new editions of this document. Novell, Inc. may
make improvements in or changes to the software described in this
document at any time.
Copyright © 2012 Novell, Inc. All rights reserved.
All Novell marks referenced in this presentation are trademarks or registered
trademarks of Novell, Inc. in the United States. All third-party trademarks are the
property of their respective owners.