Getting the most from Microsoft Office 365 - March 2016 Update.
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Microsoft Office 365 is a constantly evolving platform. In this update we touch on some of the powerful features available to you as an Office 365 subscriber that you may not be aware of, but can make a significant impact on your productivity.
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Getting the most from Microsoft Office 365 - March 2016 Update.
- 1. Getting the most from
- 6. Add people to Contacts list
- 8. Audio Call
- 9. Video Call
- 10. Skype Meetings
- 11. Skype Meetings
- 12. Present Content
- 14. Yammer
- 17. Office Web Apps
- 18. Mobile Apps
- 20. Outlook Web App
- 21. Sweep
- 22. Auto Responder
- 23. Auto Responder
- 24. Outlook Rules
- 25. Outlook Rules
- 26. Outlook Rules
- 27. Outlook Rules
- 28. Outlook Rules
- 29. Attaching Files
- 30. Quick Steps
- 31. Clutter
- 32. Clutter
- 33. Outlook Mobile
- 35. Tell Me
- 36. Smart Lookup
- 37. Cloud Sharing
- 38. Cloud Sharing + Co-authoring
- 40. Getting the most from
Notes de l'éditeur
- Getting the most from Office 365 March, 2016 Update
- What is Office 365? Umbrella brand with a range of products & services Confusingly includes both Consumer and Business ranges
- In this presentation we’re just going to focus on a few of the products and services available
- Skype for Business
- Saving contacts in groups helps keep organised You can easily engage with people outside your organisation
- Various ways of engaging with someone. Start with chat Escalate to Voice, Video, etc
- It will be possible to replace your entire voice system just with Skype for Business
- Video calls let us experience body language, micro expressions, etc Multiple participants
- Schedule a Skype Meeting through Outlook
- “Meeting Options” button lets you fine tune your meeting
- Options to Present Desktop, Programs, etc Don’t forget the ‘More…’ selection
- Great for engaging participants, particularly in larger meetings
- Yammer can be a great tool to improve internal communication and team satisfaction
- OneNote is just like a paper notepad with sections and pages Numerous content types including ‘ink’ for handwriting and drawing Shareable with real-time updates All content is fully searchable
- OneNote supports OCR of photos or attached images
- Office Web Apps are great for quick adhoc editing and collaboration sessions
- Office Mobile Apps provide on-the-go access iPhone, Android & Windows Mobile
- Who uses Outlook? What for? Power user?
- Outlook Web App is useful when not near your own computer Some extra features such as ‘Sweep’ which creates rules to help keep folders tidy
- Sweep creates automatic rules for keeping the chosen folder tidy
- Auto Responders are a powerful way of keeping others informed when you won’t be responding to email as usual
- Rules – EG: forward specific emails to a co-worked for action in your absence
- Outlook Rules can do some amazing stuff to help streamline and automate parts of your workflow
- Basic rules can move emails between folders based on simple criteria
- More advanced rules can be triggered by a wide range of conditions
- Once triggered a rule can execute a number of actions Idea:- Play the Darth Vader theme song when you receive an email from your boss Idea:- Print all attachments from an email then file the email automatically
- Define any exceptions to the rule
- The new way of adding attachments to an email automatically shows the last few documents that you have worked with
- Quick Steps can provide a super useful way of executing frequently used actions, such as moving an email to another folder
- Clutter provides an artificial intelligence engine that learns what emails you want to see first, and which can be automatically moved to the Clutter folder for later.
- Clutter must be enabled/disabled via Outlook Web App, but integrates perfectly with Outlook 2016 on your computer.
- Outlook Mobile App has long provided similar functionality to clutter, although here it’s called your Focused Inbox.
- Tell Me is a quick way to access features you need, but can’t quite remember where to find them.
- Smart Lookup does an internet search on words that you have highlighted.
- Sharing documents via the cloud is a great way to avoid version conflicts when working on a document with others.
- One possible scenario Organise a Skype for Business Meeting to work on a report Everyone joins the meeting via video Share the document and co-author Whiteboard ideas & mind maps Someone joins remotely via a mobile device Someone else can join via the web apps from the airport lounge