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Effective Meetings Lecture dated: 8/10/2009 Hasan Raihan [email_address]
Meetings are a problem ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Making Meetings Pay ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Kinds of meetings
Making Meetings pay Building blocks for meetings PURPOSE TIME FRAME STYLE ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Making Meetings pay Useful information Available Little Useful information Available Low Control High Control Quadrant A Quadrant B Quadrant D Quadrant C Agenda driven meeting Badly managed meeting Strong leader crisis Brain storm meeting Control and information
Making Meetings pay Formal Informal Low Control High Control Quadrant A Quadrant B Quadrant D Quadrant C GMs meetings Board meetings Executive meetings Unruly Debate Most meetings Meeting in the restaurant Control and formality
Making Meetings Pay Cost of Meetings Wasted Money  Wasted time
Making Meetings Pay Meetings Audit The kinds of meetings you hold The  aims ,  objectives  and  outcomes  you expect from these meetings  How effective ly  these  meeting will be able to meeting their objective, and the  improvements  you believe possible What you can do to bring about those improvements and ensure they continue
Why Meetings Fail ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Why Meetings Fail Failure of preparation I would like to discuss this point further,’ said the chairman, “but I did not realize that the meeting would take this long. I am sorry but I have to leave now to catch the plane.’  ,[object Object],[object Object],[object Object]
Why Meetings Fail Failure of Purpose Why are we meeting today? Asked Gill, Because it’s Monday and we always  have a meeting on a Monday  ,[object Object],[object Object],[object Object]
Why Meetings Fail Failure of Communication ,[object Object],[object Object],[object Object],During the Meeting After the meeting +
Why Meetings Fail Failure of Resource Utilization Use of Time Use of Physical Resources +
Why Meetings Fail Failure of Decision ,[object Object],[object Object],[object Object],[object Object]
Planning the Meeting  ,[object Object],[object Object],[object Object],[object Object]
Planning the Meeting  Know your objective: What would happen if the meeting was not held? What is the purpose or objective of meetings Does it really need  Why ?
Planning the Meeting  ,[object Object],[object Object],[object Object],[object Object],[object Object],Know your objective:
Planning the Meeting  Know your objective: Meetings concerned with the giving and receiving of information Meetings concerned with decision making, where an outcome is required ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Planning the Meeting  ,[object Object],[object Object],[object Object],[object Object],[object Object],Decide who should be there: Only invite those who really need to be there Valid  Reasons
Planning the Meeting  ,[object Object],[object Object],[object Object],[object Object],[object Object],Decide who should be there: Only invite those who really need to be there In-Valid  Reasons
4   Simple Rules   for an   effective Meeting

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Effective Meetings

  • 1. Effective Meetings Lecture dated: 8/10/2009 Hasan Raihan [email_address]
  • 2.
  • 3.
  • 4.
  • 5. Making Meetings pay Useful information Available Little Useful information Available Low Control High Control Quadrant A Quadrant B Quadrant D Quadrant C Agenda driven meeting Badly managed meeting Strong leader crisis Brain storm meeting Control and information
  • 6. Making Meetings pay Formal Informal Low Control High Control Quadrant A Quadrant B Quadrant D Quadrant C GMs meetings Board meetings Executive meetings Unruly Debate Most meetings Meeting in the restaurant Control and formality
  • 7. Making Meetings Pay Cost of Meetings Wasted Money Wasted time
  • 8. Making Meetings Pay Meetings Audit The kinds of meetings you hold The aims , objectives and outcomes you expect from these meetings How effective ly these meeting will be able to meeting their objective, and the improvements you believe possible What you can do to bring about those improvements and ensure they continue
  • 9.
  • 10.
  • 11.
  • 12.
  • 13. Why Meetings Fail Failure of Resource Utilization Use of Time Use of Physical Resources +
  • 14.
  • 15.
  • 16. Planning the Meeting Know your objective: What would happen if the meeting was not held? What is the purpose or objective of meetings Does it really need Why ?
  • 17.
  • 18.
  • 19.
  • 20.
  • 21. 4 Simple Rules for an effective Meeting