1. An introduction to the
Ecma Office Open XML Formats
Now ISO 29500
Document Freedom Day -- Hanoi, March 25, 2009

2. Importance of Interoperability
Achieve industry alignment using standardized technologies.
Enable data interoperability between documents, applications and systems.
Capture and reuse information to and from many data sources.
Build intelligent applications that improve data context and quality.
Shared service oriented architecture
(fx http, XML, SOAP, WSDL, UDDI)
Documents

3. Interoperability for Documents
The role of XML-based document formats in the Microsoft® Office system
Business Process Efficiency
Improved Data Access Business requirements
Customer details, Costs Company standards
Web service Efficient capture
formatting Validated information
intelligent receipt
Query & extract
Document Assembly Text
Searching &
Auto-creating a Document
polished document Fragment
Repurposing
Image
Content
data
XML structure
Finding
Data and
Previous
presentation
RFP Content
formatting
Document Archival
Archived & consumed long into the future
without vendor-specific clients or applications

4. XML documents are the future

5. XML-based formats enable you to
do things you couldn’t before
Better value from existing infrastructure
Information security
Regulatory and process compliance
Information integration
Retention, discovery and content management
Documents as digital assets – what are you worth?
Legacy documents & archives
Lifecycle cost vs. Implementation cost
Documents that
Managing
manage
documents
themselves
with systems

6. Example Solutions
Company Product Solution
XML data-driven charting and presentation data for automated
Advisory Board Company, The Excel custom schema
presentation development.
XML-based tool to automate the processing of self-assessment
Northumberland College Word custom schema
reports.
XML-based authoring and document-publishing system for
CLE British Columbia Word custom schema
book-publishing
Extract geographic data from Navision and import it into Excel
Wortmann AG Excel custom schema
2003.
Drug and product information entered via InfoPath 2003 updates
Moore Medical InfoPath
to a legacy ERP system.
Content Authoring Tool—create XML structured documents that
Open University, The Word custom schema
can be easily published via print and the Web.
Ohio State University Medical Uses Web services to improve the flow of clinical and other data
InfoPath custom schema
Center related to operating room activities.
An online service creates customized customer-defined views of
McGraw-Hill Construction Word custom schema construction information and integrated data housed in
previously isolated databases.
Document info system automates doc handling, updates data,
Word, InfoPath custom
PGGM and archives electronically. XML Web services provide
schema
integration between desktop and server
Journalists use InfoPath 2003 forms to write and save stories in
Austrian Broadcast Corporation InfoPath custom schema
an offline mode, then submit and route automatically.
InfoPath forms are used with SQL Server to collect info about a
Austrian Ministry of Interior (BMI) InfoPath custom schema work item and upload the information to the database, drive
workflow.
Danish InfoStructure Base XML Reference Schemas Open publishing format for documents endorsed by government

7. Enabling the future without
sacrificing the past
Understanding IT impact of XML-based formats
Application compatibility
Layout and rendering fidelity
Deployment & migration
Existing solutions / integrations
Storage & bandwidth
Enabling the
Preserving
future
Legacy

8. Developing meaningful, useful
XML-based formats
Some standards committees attempt to define
the future of interoperability, but ignore the
importance of preserving existing documents
XML based formats must solve for the future, but
work to preserve the integrity of existing
documents

9. Introducing the
Ecma Office Open XML Formats
(ISO 29500)

10. Office Open XML Formats
Open File Formats
• Intl standard for document formats (December 2006) ISO 29500 (April 2008)
• Designed to enable interoperability
• Open Specifications enable broad access to technology
The future of file format technology
• ZIP compression of the format reduces file sizes
• Segmented data storage improves data recovery and programmatic access
• Full accessibility support
Compatible file formats
• Standardized file formats supporting 100% of Microsoft Office functionality
• Supported in Microsoft Office 2000, XP, 2003 and 2007, as well as
OpenOffice.org and Corel WordPerfect Suite*
• Document conversion, deployment and migration tools available

11. Ecma Office Open XML Formats

12. Open XML Formats Architecture
Modular format improves developer capabilities with minimal user impact
Office ―file‖ File Container
Operates identically to any other Windows
desktop file. User sees and interacts with the
Document Properties
desktop file exactly as they do with today.
Comments
Internal operation WordML / SpreadsheetML, etc.
Different types of data within each file stored
as discreet, ZIP-compressed XML components custom XML
Users would not see these components unless
they un-ZIP the file to view the document parts
Images, video, sound
Applications and systems could modify and
extract individual parts without using Office
applications
Embedded code / macros*
The corruption or absence of any part would
not prohibit the file from being opened
Charts

13. Deployment Considerations
Office File Conversion Tool
Office Migration Planning Manager
Proactively Identify File Format Issues Unleash data through XML
In quot;Deep Scanquot; identifies and Uses output from the Microsoft
prioritizes issues found Office Migration Planning
Manager
Severity levels customizable
Not a requirement for Office
Examples of conversion or
2007 deployment
compatibility challenges:
Converts old documents to the
Loss of version history
new Open XML Formats
Change in rendering or layout
Runs documents through an
Calculation change due to
open-and-save-as process.
formulae changes
Application Customization Options
Controllable file format defaults (Open XML Formats or 97-2003 Binaries or others)
Automatic enforcement of Compatibility Mode

14. File Format Compatibility
Ensuring Free Document Exchange With Prior Office Releases
Office XP, 2003 will open, edit and save new Office formats
Will recognize new Word, Excel and PowerPoint file format extensions
Enables users to Open XML Formats across multiple versions
Windows 2000 SP4 and later can convert between binary and Open XML Formats
Office 2007 users can change the default file format if desired
Current .doc, .xls, .ppt file formats will be supported in 2007 Office system
Default file format can be set by users during deployment or after
Advanced policy controls for enabling and disabling the use of specific formats
Office release User Experience with new file formats
2007 Office system Default save as Open XML Formats
Office 97-2003 formats fully supported
Compatibility Mode ensures features are also compatible
Office 2003 Native support for Open XML Formats (Compatibility Pack installed)
Office XP Open, Edit and Save Open XML Formats
Office 2000, Windows 2000 Support for Open XML formats via standalone compatibility pack
SP4 and later (non-Office) Format conversion within Windows Explorer

15. Open Development Communities

16. Open XML Formats and ODF
Microsoft believes in customer choice in file formats
PDF, XPS, ODF, Open XML Formats, HTML, TXT are well-
established formats used for various purposes
One format cannot address the breadth of industry needs
Open XML Formats offer better compatibility with your
existing documents
Open XML Formats offer better interoperability with line-
of-business applications and systems
Open XML Format compatibility, conversion, deployment
and migration tools are available to help with document
format implementation

17. For more information
www.microsoft.com/office/preview
www.OpenXMLDeveloper.org
www.ecma-international.org
msdn.microsoft.com/office/xml
www.microsoft.com/technet/prodtechnol/office
yes2ooxml.blogspot.com

19. Copyright ©2006 Microsoft Corporation. All rights reserved.
This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.

20. Appendix

21. The Advisory Board Company
Excel Custom Schema
Customer Profile Solution
Provides best-practice research and XML data-driven charting and
analysis to some of the largest and most presentation data for automated
progressive health systems and medical presentation development.
centers in the United States
Benefits
Business Situation Reduces the time required to create
found it difficult and expensive to provide presentation templates by 33 percent
clients with customized reports using through automation of much of the
standard desktop productivity software presentation generation and update
process
Helps ensure that deadlines are met
through solid reliability
Creates opportunities by extending the
company’s ability to produce customized
reports and presentations

22. Wortmann AG
Excel Custom Schema
Customer Profile Solution
one of Germany’s foremost IT Extract geographic data from Navision and
companies, manufacturing and import it into Excel 2003..
distributing computers and monitors
through more than 5,500 retailers
Benefits
Business Situation Reduced data extraction time
needed a tool that would work with it to 100% increase in top customer contacts
provide a visual representation of the
50% reduction in sales visit costs
data, improving managers’ understanding
Saved inventory costs
of regional sales and
Improved sales network management

23. Northumberland College
Word Custom Schema
Customer Profile Solution
The college serves 14,000 students XML-based tool to automate the processing
throughout northeastern England and of self-assessment reports.
delivers community-oriented instruction
ranging from automotive engineering and
Benefits
computer programming to
Reduce time gathering data for sell-
healthcare, social work, and graphic
assessment reports from 2.5 days to 1 day
design.
increasing productivity for task by 250%.
Business Situation
Improve data analysts in self-assessment
needed to address administrative reports.
inefficiencies in the processing of
Increase ability to attract new students.
information gathering required for faculty
self-assessment reports.

24. CLE British Columbia
Word Custom Schema
Customer Profile Solution
Headquartered in Vancouver, the XML-based authoring and document-
Continuing Legal Education Society of publishing system for book-publishing.
British Columbia (CLE) provides
reference materials and courses for
Benefits
10,357 British Columbia lawyers.
Increase CLE’s revenue an estimated 43
Business Situation percent
needed a cost-effective way to distribute Improve editor and production staff
its legal reference materials online and productivity by 7 percent
provide rich, contextual navigation as a
Provide online access to CLE content to
value-added service to end users.
broaden readership
Hyperlinks cross-reference case law and
statutes
Keyword searches improving legal research
from the desktop
Net Present Value per user of U.S. $30,238
and payback in 19 months

25. The Open University
Word Custom Schema
Customer Profile Solution
Located in the United Kingdom it is one of Content Authoring Tool—create XML
the largest distance education providers structured documents that can be easily
in the world. published via print and the Web.
Business Situation Benefits
needed to produce course content Ease of use with standardized output.
structured in a format that is suitable for Authors can work with XML in a familiar
the Web, as well as print form and other environment.
media.
Fewer iterations mean faster, more efficient
document production.
Time saved for designers as XML
documents can be applied to the web
quickly.

26. McGraw-Hill Construction
Word Custom Schema
Customer Profile Solution
Provides best-practice research and An online service creates customized
analysis to some of the largest and customer-defined views of construction
most progressive health systems and information and integrated data housed
medical centers in the United States. in previously isolated databases.
Business Situation
Benefits
Needed better, less expensive
technology to deliver project information Reduced operating costs
to subscribers in a faster, more efficient Increased competitive advantage by
manner. increasing customer retention and new
subscriber opportunities
Increased subscriber competitive
advantage: reduces by up to 35 percent
the time subscribers spend accessing
information
Use of the .NET Framework resulted in
fast time to benefit; solution was
developed in only 6 weeks

27. Adoption in major Office suites
2007 Microsoft Office system - Default Save
Format is Open XML (+ free updates for Office
2000, XP, 2003) – Dec 2006/Jan 2007
Open Office – Novell announcement of support
of Open XML in Open Office – Novell edition
Corel announcement of support of Open XML -
Availability mid 2007

28. Open XML Format Compatibility
Full support for existing & new file formats across
versions
Current binary formats fully supported in 2007
Current XML formats fully supported in 2007, 2003, XP and 2000
Administrative control of Open XML Formats
Bulk file analysis and conversion tools available
Specify available file formats during deployment process
User-defined defaults and run-time selection of file formats
Current Office 97-2003 binary file formats supported