1. Summary Operating Statements
For the Period
September 1, 2013 ‐ September 30, 2013
For the Meeting of the Board of Trustees ‐ October 17, 2013
for
Houston Community College System
&
Houston Community College Public Facility Corporation

2. Operating Statement ‐ Unaudited Fund Balalnces (Across all Funds)
as of September 30, 2013
Funds
Unrestricted
Restricted
Auxiliary
1
Loan &
Endowments
Scholarship
Agency Unexpended Plant Retire of Debt
Invest in Plant
PFC
Grand Total
Fund Balance as of 9/1/2013 $ 90,782,747 $ 8,722,535 $ 9,422,619 $ 509,932 $ 705,617 $ (59,611) $ 3,178,982 $ 9,482,219 $ 224,314,173 $ (6,325,820) $ 340,733,392
2
Revenue 53,237,579 3,746,205 2,100,802 ‐ (1,110,210) ‐ 596,355 2,188,188 ‐ 3,568 60,762,487
Expenses
Salaries
Employee Benefits
Supplies & General Exp
Travel
Marketing Costs
Rentals & Leases
Insurance/Risk Mgmt
Contracted Services
Utilities
3
Other Departmental Expenses
Instructional and Other Materials
Maintenance and Repair
6
Transfers In/Out
Debt
Capital Outlay
Depreciation
Total Expenses
Net of Revenue/Expenses
14,838,656
2,521,052
578,569
73,196
40,057
53,762
6,196,872
857,902
84,581
515,138
62,344
5,901
3,932
678,772 ‐
119,150
29,538
2,838
22,362 ‐
‐
‐
‐
287 175
494
1,458
84,337
2,040
84,563 7,154
253,884 1,883
251,919
4 & 5
1,145,623
860 3,348
147,454 43,377 1,166
174,256,705
2,706,533
614,008
79,966
40,057
54,224
6,197,366
1,035,414
86,622
507,686
21,660
1,149,831
238,147
24,491
1,146,018
5,040
519,581
(1,146,018)
28,462,247 635,674 1,173,284 ‐
(1,101,997) ‐
1,583,559
3,341,481 7,154
1,583,559 ‐
24,775,332 3,110,531
927,518 ‐
(8,214) ‐
(2,745,126) 2,181,035 (1,583,559) 3,568 (131,522,592)
3,210,340
Fund Balance Entries
Debt Funded
Fund Balance as of 9/30/2013
18,101 ‐
3,987
2,201,447
305,827
(0)
5,040
3,729,921
1,583,559
192,285,079
2,507,274
‐
697,403 $ (59,611) $ 2,635,303 $ 11,663,254 $ 223,036,442 $
(6,322,252) $ 369,901,751
$ 115,558,079 $
11,833,065 $ 10,350,136 $ 509,932 $
1
Inculdes Foundation expenses of approx. $1.5M (since inception) supplemental funding approved by the Board.
2
Revenue in Unrestricted Fund is shown net of Exemptions/Waivers, namely $2.3M for Dept. of Corrections & Dual Credit waivers.
3
Institution‐wide is inclusive of colleges and/or system administration expenditure (ie. Accredition fees, Graduation Expense, Elections Expense).
4
Expenses of $1,145,623 in the Unrestricted Fund includes, not limited to, classroom materials such as workbooks, textbooks, music supplies, physical education supplies, art materials
and the maintenance of theses instructional materials/equipment.
5
Expenditures of $3,348 in the Auxiliary category is attributed to NEO Café.
6
Items in this category include all student revenue bond payments, transfers for scholarship matching funds,
and transfers to the Unexpended Plant Fund.
*HCC has adopted and adheres to GASB 34(1999) , GASB 54(2010) and OMB 134(1993). The college has received unqualified audit opinions since the adoption of each.
1

3. HOUSTON COMMUNITY COLLEGE
2013‐2014 Budget vs. Actuals
as of September 30, 2013
HCCS CURRENT UNRESTRICTED
FY 2013‐2014
FY2013 Actuals
Adjusted Budget
Year‐to‐Date
Actuals
$ 70,014,003
106,097,476
40,063,500
63,996,717
2,184,999
6,400,587
$ 69,148,935
101,478,107
41,453,277
64,922,582
2,543,140
6,565,665
$ 8,297,871
5,631
16,712,435
26,523,849
160,263
1,477,882
12.0%
0.0%
40.3%
40.9%
6.3%
22.5%
$ (60,851,064)
(101,472,476)
(24,740,842)
(38,398,733)
(2,382,877)
(5,087,783)
517,655 434,410 59,648
‐
14,731,391
‐
Assigned Fund Balance Transfers In
FY2013 Purchase Order Rolls
‐
6,772,578
‐
Total Revenues $
289,274,937 $ 308,050,085 $ 53,237,579
13.7%
0.0%
0.0%
17.3%
(374,762)
(14,731,391)
(6,772,578)
$ (254,812,506)
8.8%
13.9%
9.5%
7.2%
2.4%
1.4%
87.9%
3.4%
0.7%
12.4%
8.9%
8.6%
3.6%
0.0%
7.0%
9.2%
(154,491,119)
(15,631,828)
(5,482,696)
(948,927)
(1,620,082)
(3,734,701)
(855,626)
(24,452,319)
(11,237,750)
(1,791,975)
(11,704,540)
(1,574,310)
(30,530,334)
(8,617,541)
(6,919,129)
$ (279,592,877)
REVENUES
State Appropriations
Ad Valorem Taxes
Tuition, Net
Fees1
Other Local Income2
Tuition & Fee, Net
‐‐ Extended Learning
Grant Revenue
Actuals as a Actuals vs. Adjusted
% of Budget
Budget
3
EXPENSES
Salaries
Employee Benefits
Supplies Gen Exp
Travel
Marketing Costs
Rental & Leases
Insurance/Risk Mgmt
158,833,961 169,329,775
18,703,167 18,152,880
5,366,193 6,061,265
883,137 1,022,123
1,330,410 1,660,139
2,223,055 3,788,463
6,521,682 7,052,498
4
Contract Services
22,297,872 25,310,221
Utilities
8,439,837 11,322,331
Other Departmental Expenses5
1,824,238 2,045,860
Instructional & Other Materials
8,020,265 12,850,163
Maintenance & Repair
1,274,362 1,721,764
Transfers
33,095,470 31,676,352
Contingency
‐ 8,617,541
Capital Outlay
6,797,374 7,438,710
Total Expenses $
275,611,023 $ 308,050,085
REVENUES H/(L) Vs EXPENSES $
13,663,915
14,838,656
2,521,052
578,569
73,196
40,057
53,762
6,196,872
857,902
84,581
253,884
1,145,623
147,454
1,146,018
‐
519,581
$ 28,457,207
$ 24,780,372
1
Fees charged to student include: Out‐of‐District fees, Technology fees, lab fees, etc.
2
Includes interest & dividends income, fines & penalties and parking fines
3
Planned Fund Balance transfer and additional budget commitments related to Student Services & Instruction
as approved by the Board during the budget process.
4
Contracted Services includes consulting, auditing and maintenance & ground services.
5
Institution‐wide is inclusive of colleges and/or system administration expenditure (ie. Accredition fees,
Graduation Expense, Elections Expense).
2

4. HOUSTON COMMUNITY COLLEGE SYSTEM
Auxiliary Budget By Fund
as of September 30, 2013
Auxiliary Funds1
3101‐3100
Main Leasing
3111
International
3110
4
Auxiliary2
Assigned Fund Balance at
August 31, 2013
$ 18,913,317
$
7,766,831
3
Foundation
Student Services
3207
3201
International
Cafe Club NEO
3100 Main
Initiatives5
3208
Saudi Consulting
3209
Qatar
6
Services
Subtotal
Marketing
$ (1,458,032) $
(16,164,079) $ (1,158,351) $ (1,435,926) $ (43,204) $ 203,712
$ 1,040,292
$ 7,664,560
‐
711,990
1,241,767
FY2013
Revenue
453,618 33,305
Salaries
24,161 53,101 8,653
31,134 22,575
522,771
662,394
Benefits
6,510 13,532 1,725
7,328 5,667
81,223
115,986
Supplies Gen Exp
214 5,898 1,364
677
512 8,665
Travel
‐
42,854
‐
173
‐
378
2,288 2,838
Marketing Costs
‐
Rental & Leases
175
175
3
Contract Services
4,318 28,400 49,269
Utilities
2,040
Departmental Expenses
Instructional & Other
Materials
Maintenance & Repair
81,987
2,040
29,724 649 221,146 399
2,578
251,919
170
2,748
1,568 198
1,766
Insurance/Risk Mgmt
‐
Exemptions and Waivers
‐
Transfer
‐
Capital Outlay
‐
Total Expense
38,810
131,200
64,238
38,861
29,090
Contribution to Fund Balance
414,808
(97,895) (64,238) (221,146)
(38,861) 13,764
Net Assigned Fund Balance
$ 19,328,124
$
7,668,936
378
‐
606,795
1,130,518
(378) ‐ 105,195
111,249
$ (1,522,270) $
(16,385,225) $ (1,197,212) $ (1,422,162) $ (43,581) $ 203,712
1
Restricted by limitations; must comply with laws, statues and regulations.
2
Common Area ‐ Revenue in this category include bookstore commission, facility rental income and child day care revenue.
3
Approx. $1.5M (since inception) supplemental funding, approved by the Board. Return on Investment (ROI) is approximately 3:1.
4
Activity in this fund is related to International Student Support.
5
Revenue is associated with Saigon Tech
6
Fund Balance is comprised of Settlements from NCAAA Contract & Education Experts Co.
$ 1,145,486
$ 7,775,808

5. HOUSTON COMMUNITY COLLEGE SYSTEM
Auxiliary Budget By Fund
as of September 30, 2013
Student Auxiliary Funds ‐ Committed1
3111
3112
3110
Student Activity Fee Student Athletic Fee
Student
Vending
Commission
Committed Fund Balance at 8/31/13
Subtotal
Grand Total
$ 1,758,059
$ 9,422,618
49,353
464,283 345,398
859,035
2,100,802
$ 234,880
$ 841,755
$ 681,424
FY2013
Revenue
Salaries
2,340
14,038 16,378
Benefits
34 3,131 3,165
Supplies Gen Exp 2,938 17,935
678,772
119,150
20,873 29,538
Travel
‐
Marketing Costs
‐
2,838
‐
Rental & Leases
‐
175
2,350
84,337
Utilities
‐
Departmental
Expenses
Instructional &
Other Materials
‐
2,040
251,919
‐
2,748
Maintenance &
Repair
Insurance ‐ Risk
Mgmt
Exemptions and
Waivers
Transfer
‐
1,766
‐
‐
‐
‐
‐
Capital Outlay
‐
‐
‐
4
Contract Services
Total Expense
2,350
2,938
22,659
17,169
42,766
1,173,284
Contribution to Fund Balance
46,415
441,625
328,229
816,269
927,518
Net Committed Fund Balance
$ 281,295
$ 1,283,380
$ 1,009,653
$ 2,574,328
$ 10,350,136
1
Funds are committed for services related to students

6. Houston Community College
Balance Sheet By Fund
For Month Ended September 30, 2013
CURRENT &
1
LOAN FUNDS
PLANT & BOND
2
FUNDS
Total All Funds
ASSETS
Current Assets:
Cash & cash equivalents
Restricted cash & cash equivalents
Short term Investments
Accounts/Other receivable (net)
Deferred charges
Prepaids
Total Current Assets
$ 107,122,201
4,941,162
‐
25,748,653
1,004,669
77,633
138,894,318
$ 11,835,039
478,280,414
‐
1,033,982
‐
881,112
492,030,547
$ 118,957,240
483,221,576
‐
26,782,635
1,004,669
958,745
630,924,865
Non‐current Assets:
Deferred charges, net
Restricted long‐term investments
Long‐term investments
Capital Assets, net
Total Non‐current Assets
‐
‐
18,666,711
‐
18,666,711
‐
34,410,939
‐
780,925,722
815,336,661
‐
34,410,939
18,666,711
780,925,722
834,003,372
Total Assets
$ 157,561,029
$ 1,307,367,208
$
1,464,928,237
LIABILITIES
Current Liabilities:
Accounts payable
Accrued liabilities
Compensated absences
Funds held for others
Deferred revenue
Notes payable‐current portion
Bonds payable‐current portion
Capital lease obligations‐current
Total Current Liabilities
10,351,959
3,746,591
2,261,499
626,658
1,685,319
‐
‐
‐
18,672,026
13,081
1,450,265
‐
189,209
99,215
7,495,000
18,535,000
‐
27,781,770
10,365,040
5,196,856
2,261,499
815,867
1,784,534
7,495,000
18,535,000
‐
46,453,796
Non‐current Liabilities:
Deposits
Notes payable
Bonds payable
Capital lease obligations
Total Non‐current Liabilities
‐
‐
‐
‐
‐
‐
170,117,037
765,902,678
106,230,726
1,042,250,441
‐
170,117,037
765,902,678
106,230,726
1,042,250,441
Total Liabilities
$ 18,672,026
$ 1,070,032,211
$
1,088,704,234
110,083,836
236,975,376
347,059,212
359,621
25,702,850
3,102,318
359,621
Fund Balance‐
August 31, 2013 Unaudited
Revenues Over Expenditures
Unrestricted
Restricted
Net Investment in Plant
25,702,850
3,102,318
Total Fund Balances, Unaudited
$ 138,889,004
$ 237,334,997
$ 376,224,001
Total Liabilities & Fund Balances
$ 157,561,030
$ 1,307,367,208
$
1,464,928,237
1
2
I ncludes Unrestricted, Restricted, Loan & Endowment, Scholarship, Agency and Auxiliary Funds.
Includes Unexpended Plant, Retirement of Debt and Investment in Plant Funds.
5

7. HOUSTON COMMUNITY COLLEGE
FY 2013‐14 Adjusted Budget by Colleges
as of September 30, 2013
TM
CENTRAL
NORTH
WEST
NORTH
EAST
SOUTH
WEST
SOUTH EAST
COLEMAN
EXTENDED
LEARNING
SYSTEM
Grand Total
Salaries
$ 23,650,993 $ 24,112,164 $ 18,710,995 $ 26,368,709 $ 14,916,074 $ 10,314,637 $ 10,586,540 $ 40,669,663 $
169,329,775
Employee Benefits
‐
Supplies & Gen
237,486 362,322 197,548 272,582 259,295 335,763 231,710 3,942,029 5,838,735
Travel
103,715 93,362 35,025 68,088 50,292 94,117 84,388
493,136 1,022,123
Marketing Costs
51,979 46,485 98,762 36,566 73,154 38,323 381,106
923,904 1,650,279
Rentals & Leases
6,810 137,276 1,007,421 533,423 41,484 483,719 26,530 1,535,347 3,772,010
Insurance/Risk Mgmt
794 ‐
Contracted Services
314,095 290,926 64,965 45,985 137,280 384,845 347,232 22,379,662 23,964,990
Utilities
5,025 ‐
Other Departmental Expenses
82,825 43,691 64,744 42,269 130,350 117,080 54,771 1,485,129 2,020,859
Instructional and Other Materials
482,179 291,424 168,188 281,063 51,277 368,821 1,116,937 8,300,503 11,060,392
Maintenance and Repair
138,595 48,839 44,037 91,869 33,172 87,079 168,950
747,021 1,359,562
Transfers/Debt
‐
‐
23,992,604 31,676,352
Contingency/Budget Priority Funding
41,271 49,249 50,000 50,000 49,662 42,341 ‐
8,335,018 8,617,541
Capital Outlay
480,832 716,811 76,377 279,431 57,629 55,205 153,995 2,639,527 4,459,807
‐
‐
‐
‐
154 ‐
4,600 362 ‐
845,806 5,637,942 1,200,000 ‐
FY2013 Purchase Order Rolls
Grand Total
‐
‐
‐
‐
‐
‐
‐
‐
18,152,880 18,152,880
7,051,550 7,052,498
11,289,717 11,299,704
6,772,578 6,772,578
$ 25,596,599 $ 27,038,355 $ 26,160,604 $ 29,270,501 $ 15,799,669 $ 12,321,930 $ 13,152,159 $ 158,710,268 $ 308,050,085
6