Martin Herrmann

ICV – Management Conference 2011
Building elements of a successful work
group‟s performance

How do I establish a work
group and make sure that it
remains successful

Martin Herrmann

Controlling – Shaping the Future

At the beginning there is an idea

 Establishing a work group – so easy?
 Grasping opening up opportunities?
 Slowly increasing demand?
 ”Pressure” from somewhere?

 The first consideration for realization
 Slow specification
 „A new work group„ project is ripening
 Agreement within the region
 Decision by the Board
 Announcement

Internationaler Controller Verein eV | www.controllerverein.com | Bausteine erfolgreicher AK-Arbeit | 26.11.2011| Seite 2

A project is launched: founding a work group

 Strategic and conceptional
questions such as type and
format

 Practical questions about
construction

 Integration into the ICV organization

 Project – organization of a new
work group
• Description
• Work group management
(search, decision..)
• Marketing (having a plan..)
• Planning the inaugural meeting


A great deal of work shouts – supporting the
implementation plan
1. Info über a) Ziele
erfolgte Gründung PHASE VII: b) AK-Typ
Medien NACHBEREITUNG PHASE I: c) Zuständigkeit
Dank an ICV-Struktur
KONZEPTION
Sitzungsprotokoll 1. Entscheidung
2. Koordinator/Kümmerer
benennen
1. Vorträge PHASE VI:
3. für die Anfangsphase:
2. Referenten ERÖFFNUNGS-
3. Organisation SITZUNG
4. Moderation PHASE II: Prämisse
durch AK-Leiter Checkliste für AK-LEITER Anforderungen
an AKL
AK-Gründung Ausw ahl
1. Klärung: Termin, Ort
PHASE V: im ICV
2. Bekanntgabe
VORBEREITUNG
3. Tagesordnung a) Empfängerkreis
ERÖFFNUNG
4. Rahmen- b) Medien
organisation 1. Vorankündigung
5. Finanzierung PHASE III: 2. Bekanngabe
MARKETING Gründungstermin
1. Meldung Interessierter an Kümmerer 3. Einladung
PHASE IV:
2. Antw ort durch Koordinator 4. Nachbereitung
ANMELDUNG
3. Zw ischenkontakte Interessent : Koordinator c) ICV-WEB-Seite
4. Einladungen, (nach Phase V. 3) d) Flyer

Internationaler Controller Verein eV | www.controllerverein.com | Bausteine erfolgreicher AK-Arbeit | 26.11.2011| Seite 4 Controlling – Shaping the Future

Excursion
Goals and tasks of a work group leader
Arbeitskreisleiters


Inaugural meeting
 The ground is prepared!
 Much is to be done for ”the little
plant” to flourish.

 E.g. careful preparation of the
inaugural meeting

 ”Taking along” the
interested persons
for the first time
 Making active participants
 Wrap-up
from interested persons!
 Members & Organizers „carry„ the WG
 WG Management = Leadership &
Moderation
 Good leadership leads to success!
 Success encourages!
 The way to maximum performance!?

From the little plant becomes a plant
The plant should grow
 Themes for listening, tackling, co-designing
experincing together, networking, enjoying,
profits offer & reap. . .

 Themes -wishes, -offers, -storage

 Mixed presentation/discussion
preparation, problem solution
 teams, workshops, events,
visits

 Who makes - what - when - how - why?
 A corn develops?
close circle= carrying pillars?
 Conference places, hosts, …, …
 How do work groups live and develop?

What motivates the work groups members to
actively participate and what they feel?

– Distance – Soberness – Curiosity– Interest
Courage – Engagement – Commitment
– Services
– Professionality
–Top-Class-Performance !

Building elements of successful work group
performance

 Which themes and
actions make us
interested and
enthusiastic
 What are the aims of WG
members?
 Walk-out of BSC West III



The most important questions for WG
members concern the vision and climate
 How are we as a work group, how do we want to be like?
 Why do we belong to this work group?
 Which benefits brings cooperation in a work group?
 How do we want the work
group to be seen?
 Which potentials can/should
we develop?
 How should our WG in 3 to 4
years look like?
• work group development?
• members development?
 What should distinguish our work group?

Aims of a work group‟s leaders somewhere
in the region– quote:

 „The members of our work group
• feel good in the work group’s meetings,
• take an active part in the meetings and its organization,
• guarantee through their high engagement a high level of the
meeting,
• show high satisfaction with the WG-result/-results
• profit directly and indirectly from the WG-membership ,
• are proud to belong to the WK and use its network,
• strongly identify with the ICV values!
 The participation in the WG is important for them and they
value it as their personal success!
 Our work group belongs to the best in the ICV!
 I hope that out work group will make it well!“


The plant becomes a tree

 The plant develops and
flourishes!
 The tree grows!
 The number of
members increases
 The work group works
 The work group is
known,
it is integrated,
it breathes
it exists!


The tree

„„To fell a beautiful tree
needs barely half an hour.
To grow it 'til one can admire
it needs a century.„„

Eugen Roth


You need to cross seven bridges!


SUCCESS = Q * A


Back up
only if required


ICV study: success factors WG performance
11 most important criteria of work group‟s
perfromance
The most important criteria of the work groups activities
Experience exchange with
colleagues
Dddddddddddddddd
for the members refer to the issues:
-exchange of experience
To look once beyond once nose
and see how others do it
ddddddddddddddddd
-developing knowledge / competence

Gaining from other companies’
experience
ddddddddddddddddd
-contacts and network

Rather unimportant are:
Receiving information about ddddddddddddddddd
-collecting orders
current trends
Extending specialist ddddddddddddddddd
-developing theories, working scientifically

competencies -controller training
Making business contacts
ddddddddddddddddd
-extra-professional engagement
Further education in controlling
topics
ddddddddddddddddd
From there the most important forms of the cooperation
are also:
Preparing individual themes in
detail
ddddddddddddddddd
-exchange of experience

-lectures by colleagues and professional
Gaining experiences from other ddddddddddddddddd
lecturers
sectors
Building and maintaining ddddddddddddddddd
-workshops / team work
personal contacts -discussions and debates
Exchange of experience
ddddddddddddddddd
between practice and theory
ddddddddddddddddd


Tasks for the work groups

 tasks arisen since foundation = obligatory duties!
 free of charge further education and training camps
 promotion of the member‟s expert qualifications
 promotion and stregthening the experience exchange
 building a controlling community spirit (community)
 voluntary exercises?
 marketing?
 which general conditions to
restrict?
 which design opportunities can
we use and which do we
indeed use?


Tasks for the members and guests

 our WGs live from engagement of their active members!
 expectations and requirements for members and guests
 active participation | lecture | presentation | plant tours
 expert lecture | moderation | workshops
 host’s role | organizational support
 activities and members‟ engagement out of work groups
 work groups between WG meetings
 involvement in statements, congress, regional conferences
 linking WG leaders with other levels
 participation in congress | CAB | other regional conferences
 specialised work group


Martin Herrmann

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Martin Herrmann