MS Visio is one of popular and powerful Diagramming and Modelling softwares. It is very useful for IT Business Analysts in Requirements Modelling, Wireframing, Business Process Analysis etc. Advanced Microsoft VISIO options are covered in this.

2. About the Speaker

3. Importance of MS VISIO

4. What can VISIO Do for You

5. Starting VISIO

6. Is Learning Visio Compulsory ?

7. Visio
Drawing
Visio Stencil

8. MS Visio File Types
.vsd is Visio Drawing File
Vss is Visio Stencil File
.vst is Visio Template File
.vsx is Visio XML file

9. Visio File Types
.vsd : The vsd file extension is associated with Microsoft Visio binary file format and
used for its flowcharts and diagram document files
.vss: The vss file extension is associated with Microsoft Visio. File contains smartshapes
(stencils).File is in binary Visio document format
.vst: The vst file extension is associated with Microsoft Visio templates
.vdw: The vsw file suffix is associated with Microsoft Office Visio. File contains web
drawing, that is created in Microsoft Office Visio.
.vdx: Visio drawing XML file - a drawing or chart created with Microsoft Visio, a
program for creating business diagrams and flowcharts. It is similar to a standard
.vsd file, but saved in an XML format.

10. Creating a New Stencil
Developer Ribbon  New Stencil
Save with .vss extension
Utilize with Visio Drawing Files

11. Applying a Theme

12. Selection Handle
Rotation Handle

13. Drop and Connect Indicator

14. Working With Shapes
Flipping and Rotating Shapes
Rotate Shape 90 degree to the left (counter-clock wise) Ctrl +L
Rotate Shape 90 degree to the right (clockwise) Ctrl +R
Flip Shape Vertically Ctrl +J
Flip Shape Horizontally Ctrl + H
Flip a line Shape to reverse its ends – Choose Shape Operations Reverse ends
Grouping and Ungrouping Shapes
Grouping Shapes Shift + Ctrl + G
Ungrouping Shapes Shift + Ctrl +U
Nudging a Shape
Nudging a Shape : Select the Shape and Press Up, Down, Left, Right and Arrow Keys
Nudging means shifting a Shape with a very small degree

15. Formatting Shapes
Select the Shape  Right
Click with mouse
Select Fill / Line/Text

16. Working with Visio Pages
Inserting a New Page
Accessing Page Setup
Insert
Delete
Rename
Re-order
Page Setup Options

17. Visio Page Setup Options

18. Visio Page Setup Options

20. Background Page

21. Using Visio Artifacts in Requirement
Documents
OLE or Object Linking and Embedding is utilised for this
There are three options available
• Embed As Picture
• Embed As Object
• Link Object

22. Embed As Picture
• Embed As Picture
This option is equivalent to Copying and Pasting the Visio Snapshot in your
Requirements Document
• Embedded Picture Can Not Be Edited as a Visio Drawing
• Embedded Picture is not Linked with the Original Visio Drawing. Any Subsequent
change in Original Visio Drawing will not be reflected here

23. Embed As Object
• Embed As Visio Object
With this option you can invoke Visio from your Word Document and make
changes to the Visio Drawing
• However Embedded Object is not Linked with the Original Visio Drawing. Changes
done at the Embedded Object will not be reflected

24. Link Objects
• Link Objects
With this option you can invoke Visio from your Word Document and make changes to
the Visio Drawing
• The Linked Object is Linked with the Original Visio Drawing. Changes done at the Embedded
Object will reflected in the Original Visio Drawing and Vice Versa
• If you rename or change directory location the link will be broken
• Best is to keep both the files in same folder

25. Preparing UML Diagrams through
MS VISIO

27. Preparing UML Diagrams

28. Metric and US Units
• Metric and US units are used to scale
diagrams in drawing page
• Metric units example : Meter, MM etc.
• US units example : Miles etc.

31. Portal / Application / Service Wireframing
Using MS Visio
• Wire-framing is making a visual of a website /web service / application to be
developed
• It is an Elicitation / Validation Technique
• You can seek client approvals through Wireframes
• Through the wireframes you communicate client requirements to development
team
• MS Visio is a good application to prepare Wireframes. It is weak in preparing
Prototypes which have larger interactivity

32. Wire Framing - Case Study
Your client is a World leader in Insurance Software Products. Your company who is the
vendor has been engaged to develop an interactive company portal for them. As a
business analyst you have been in discussion about the client requirements
As per the discussion the following has emerged
• The client wishes to prominently display its logo on every page of the web site
• In addition to home page there will be top level links for Products, Services,
Components Media, Contact Us
• In addition the client prominently wishes to highlight about its Alliance Partners,
Clients, Career Opportunities, Blogs and Sitemap
• They want to portray a modern image through the website
Prepare a Wireframe Website to be approved by your client before you share these
ideas with your design and development team

33. Thank - You