JBM-HH Administrative Furlough Town Hall slides

Joint Base Myer-Henderson Hall
Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia

Administrative Furlough Briefing
for the
JBM-HH Workforce

Colonel Fern O. Sumpter
Joint Base Commander
March 19, 2013


Overview
• Administrative vs. Shutdown Furlough
• General Rules & Employee Notification
• Pay – Order of Deductions
• Employee Impact
• Timecards and Leave
• Planning
• JBM-HH Fiscal Uncertainty
• Qs and As


What is a Furlough?
• A furlough is temporary placement of employees in non-duty, non-pay
status: Results from a lack of funds, a lack of work, or other non-disciplinary
reasons
• Administrative Furlough (what we’re potentially facing due to
sequestration)
- Planned event to absorb reductions necessitated by downsizing, reduced
funding, lack of work, or any other budget situation other than a lapse
in appropriations
• Emergency or Shutdown Furlough (what we’ve faced in the past when no
Continuing Resolution)
- No operating funds due to lapsed appropriations
- Agencies shut down all non-essential operations
- Little or no lead time to plan or notify employees


General Rules & Employee Notification
for Administrative Furloughs

• Applies to all GS and WG employees in the JBM-HH
community

• DoD exceptions include civilians deployed in combat
zone; safety of life/property (only to prevent
unacceptable risk or catastrophic gaps in safety);
employees funded with NAF


General Rules & Employee Notification
for Administrative Furloughs (cont)
• Furlough period is 23 Apr 2013 through 21 Sep 2013
– 11 pay periods or 22 weeks (176 hours total)

• Union Negotiations 11 Mar 2013 through 20 March

• Notification process:
– Written proposed notice 30-days prior to furlough in mid-
March
– Employee response period 7 days
– Written decision letter to employee prior to 23 Apr 2013


General Rules & Employee
Notification for Administrative Furloughs (cont)
• 16 hours per pay period for each employee
– Commands have flexibility to determine exact hours/days
– Subject to local bargaining requirements

• Commands are prohibited from using contract funding or
premium pay (comp or overtime) to offset furloughs

• Earning/working overtime, comp time, credit hours during
furlough period is not permitted


General Rules & Employee
Notification for Administrative Furloughs (cont)

• May not substitute paid leave (annual, sick, military, court, etc) or
other forms of paid time off (credit hours, compensatory (comp)
time, comp time travel, time off awards, etc) during furlough hours

• May not volunteer to work or conduct official business during
furlough hours, includes telework, working remotely or off-site, or
responding with DoD-provided digital devices (BBs, laptop, cell
phone, etc)
- Violation of Anti-Deficiency Act
- Supervisors and employees are responsible for compliance


Pay - Order of Deductions
Applies only when gross pay is not sufficient to permit all
deductions
1. Retirement – Civil Service Retirement System (CSRS)/Federal
Employees Retirement System (FERS)
2. Social Security (OASDI) tax
3. Medicare tax
4. Federal income tax
5. Health Benefits (FEHB)
6. Basic Life Insurance (FEGLI)
7. State income tax
8. Local income tax


Pay - Order of Deductions (cont)
9. Collection of Debts owed to the U.S. Government (tax debt,
salary overpayment, advance of travel expenses, etc)
10. Court-ordered collection/debt (Child support, Alimony, etc)
11. Optional benefits
Health care Flexible Saving Account (FSA)
Dental
Vision
Optional Life insurance (FEGLI) premiums
Long Term Care (LTC)
TSP - Loan payments, Basic Contributions, Catch-up
contributions


Pay - Order of Deductions (cont)
12. Other voluntary deductions/allotments
Union Dues
Charities – CFC, AER, etc
Bonds
Personal account allotments (savings or checking
account)

This only applies only when gross pay is not sufficient to permit all
deductions.


Employee Impact
• Benefits Coverage will continue
– Federal Employee Health Benefits (FEHB)
– Dental and Vision (FEDVIP)
– Flexible Spending Accounts (FSAs)
– Long Term Care (LTC) Insurance

• If paycheck insufficient - premiums will accumulate and be
withheld from pay until sufficient to cover the premium or
you will receive a direct bill


Employee Impact (cont)
• Benefits (cont)
– Thrift Savings Plan (TSP)
• May change TSP contributions at any time on Employee
Benefits Information System (EBIS)
• May be able to obtain loan
• TSP loan
– See TSP Fact Sheet: “Effect of Nonpay Status On Your
TSP Account” - Feb 2013
https://www.tsp.gov/PDF/formspubs/oc95-4.pdf


Timecards and Leave
• Timecards - document with “KE” (furlough)
• Holidays
– Must be in a pay status (working, paid leave) the work day before or
after to be paid for the holiday
• Annual leave
– Manage use or lose to prevent forfeiture (leave restoration)
– Leave year ends 11 Jan 2014
• Compensatory time
– Aged compensatory time will continue to pay out (after 26 pay
periods) if not used
• Compensatory time off for Travel - Expire one year from date earned
• Time Off Awards - Expire one year from date of issuance


Employee Planning
• Ensure directorate recall rosters are up to date (furlough could be
terminated)
• Outside Employment
– Off-duty employment must be reviewed and approved by supervisor and
Cdr/Director
– File in Supervisory Employee Work Folder (SEWF)
• Personal
– Contact institutions where you have allotments
– Employee Assistance Program is available 24 hours a day, 7 days a week
www.FOH4you.com or 1-800-222-0364 (Mental Health, Legal & Financial
Referrals)
– Army Community Services (ACS) and Airman & Family Readiness Centers
provide financial counseling and assistance
– Federal Employee Education and Assistance Fund www.feea.org


Furlough Timeline
FURLOUGH
Furlough: 22 days / 176 hours with no more than 16 hours 23 APR 13 - 21 SEP 13
per pay period
NLT 22 APR
FURLOUGH DECISION MEMO
TO EMPLOYEES
NLT 02 APR
EMPLOYEE RESPONSE PERIOD
NLT 22 MAR
EMPLOYEE NOTIFICATION
NLT 20 MAR
UNION BARGAINING COMPLETE (Goal)
19 MAR
JBM-HH WORKFORCE TOWN HALL

12 MAR
LOCAL BARGAINING BEGINS AFTER CONSULTATION WITH NATIONAL
UNIONS
28 FEB
JBC MEETINGS WITH PARTNERS AND UNION REPS
21 FEB
JBC MEETING WITH DIRECTORS

20 FEB
DoD NOTIFICATION TO CONGRESS; SECARMY MSG TO CIVILIAN EMPLOYEES;
CONSULTATION WITH NATIONAL UNIONS
9


Important Links
JBM-HH Sequestration Resources:
http://www.army.mil/article/96832/Sequestration_Resources/

IMCOM Workforce Information:
http://www.imcom.army.mil/Organization/G1Personnel.aspx

Tell The Commander:
http://www.jbmhh.army.mil/inc/Tell%20The%20Commander.pdf


JBM-HH Fiscal Uncertainty
• JBM-HH, as well as all of IMCOM, is in a fundamentally different fiscal
reality.

• Army leaders are making the best possible decisions in the interests of
our people and Army readiness.

• Joint Base Myer-Henderson Hall will be the best we can be with the
resources provided.

• Actions will be taken to reduce costs and financial risk across all areas.

• Customer expectations will change over time – Your positive attitude and
involvement will be a great help.


Throughout the Army’s 237 year history we have faced complex challenges, but
through leadership, innovation and a resilient work force we succeeded. We will
meet these current challenges head on and remain ARMY STRONG!

Army Strong! Semper Fi!

JBM-HH Administrative Furlough Town Hall slides

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JBM-HH Administrative Furlough Town Hall slides