1) The document discusses challenges and solutions related to research data management (RDM) at the University of Edinburgh. It outlines the university's RDM policy and implementation plan to provide training, support, and services for storing, backing up, and sharing research data. 2) The RDM working group at the university recommended establishing a research data service strategy to provide archiving of data, globally accessible storage, and support for mobile access and collaboration. 3) Key challenges going forward include securing sustainable funding, integrating new services with existing practices, developing support staff skills, and encouraging researcher engagement with new RDM practices.

1. Jeff Haywood Vice Principal, CIO & Librarian Professor of Education & Technology University of Edinburgh jeff.haywood@ed.ac.uk http://homepages.ed.ac.uk/jhaywood 1 Research Integrity, London - Sept 2011

2. Research Integrity, London - Sept 2011 2 My thanks to the many people at Edinburgh who have contributed to this work. Especial thanks go to Cuna Ekmekcioglu, Robin Rice, Sheila Cannell, Chris Rusbridge, Tony Weir, Peter Clark, and Kevin Ashley

3. Research Integrity, London - Sept 2011 3 Seeking win + win + win + win + win…… Where do I safely keep my data from my fieldwork, as I travel home? How do we ensure we have access to our research data after some of the team have left? How can our research collaborations share data, and make them available once complete? How can I best keep years worth of research data secure and accessible for when I and others need to re-use it? How do we ensure compliance to funders’ requirement for several years of open access to data? individual researcher PhD student supra-university research team university LEVEL

4. Research Integrity, London - Sept 2011 4 Internal pressure from researchers RDM Implementation Plan RDM Policy RDM WG Research Data Services Res comp strategy RDS WG RDS Implementation Plan External pressure from funders etc

6. Researchers will have the skills and knowledge to make best use of the computational facilities available to them. Training will be available in order to ensure this is the case.

7. Flexible and timely support will be available for all researchers to help them to make the most of these services.

9. The Universityshould provide training, support and advice, as well as mechanisms and services for storage, backup, registration, deposit and retention of research data assets in support of current and future access, during and after completion of research projects.

10. Responsibility for research data management through a sound research data management plan during any research project or programme lies primarily with PIs.

11. All new research proposals must include research data management plans or protocols that explicitly address data capture, management, integrity, confidentiality, retention, sharing and publication.

12. Research data management plans must ensure that research data are available for access and re-use,where appropriate and under appropriate safeguards.

13. The legitimate interests of the subjects of research data must be protected.

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18. Research Integrity, London - Sept 2011 11 Internal pressure from researchers RDM Implementation Plan RDM Policy RDM WG Research Data Services Res comp strategy RDS WG RDS Implementation Plan External pressure from funders etc

19. Emerging RDS Strategy & Plan (Recommendations from RDS WG) Archiving of research data [= repository+?] Accessibility of research data to all virtual collaborators, facilitating extra-institutional collaboration Globally accessible cross-platform file store Backup/synchronisation of data on mobile devices Federated structure for local data storage Establishing networks of knowledge Plus Baseline 0.5TB for all; automated transfer to right ‘latency layer’; beyond-Edinburgh cloud as part of solution; 12 Research Integrity, London - Sept 2011

21. Integration with current domain-specific practices

22. Support staff skills for new area of work

23. Encouraging, bribing & cajoling engagement from key researchers & groups

24. Staying abreast of national developments / maintaining agility whilst waiting…13 Research Integrity, London - Sept 2011