Web tools for administrators

www.netskills.ac.uk

Web Tools for Administrators

Lisa Vincent


Web Tools

How & where we work online
What we do
What we use
What we achieve

© JISC Netskills 2012


For Administrators

 Nothing for us already
 Community of Practice
 Share what we know
 It’s personal



Benefits



The Project

 Newcastle University Staff
Development Unit
– 1yr accredited course
– Staff (D-E grades)
– Workshops
– Project
– Report
– Portfolio



Goals

 Tips & Tools
– Relevant
– Free & easy to use
– No in-house solution available
 Sharing & Exchange
– Share what we know
– Realise breadth of knowledge
– Build a Community of Practise



Workshops & Activities
 Survey
 Training



Feedback
I can see that I could use The group members
it personally, within the had lots to share Could potentially
admin team and across streamline some
the Unit as a whole processes in the
office

It gave an insight
Really enjoyed this into some of the
workshop - it was other tools
different, and certainly available I liked the sharing
mind-opening of ideas



Over to you…



Sharing Resources

 Write down your solution on a post-it note
 If someone else in the group suggests the same
tool put a dot on it
– (Add an extra dot for each person who suggests it)
 If someone isn’t familiar with the tool you have
suggested, spend a few minutes explaining
what it is
 Pass your scenario (& suggestions) onto the next
table


I need to plan a meeting with a
group of contacts, they are not
based at my organisation. How
can I check their availability on
a set of given dates?



I want to create a survey – is
there something (free) online
that can help with this?



I need a crash course in writing
publicity emails – can anyone
suggest where to start?



Does anyone know where I can
find useful templates for
creating: Timelines, Managing
Time based tasks (Gantt Charts)
and To do lists


We hold an annual conference
every year, I’m fairly new to it.
Does anyone have any top
tips/management tools they’d
recommend?


I often have lots of reports to
read, but not enough time. Can
anyone suggest anything to
help?



Does anyone know where I can
find any good (free) materials to
teach myself how to use [insert
product here]?



I have 2 part time jobs (working
from the same office), 2days +
3days. I want to record the time
I spend on each part time job.



How can I contact other people
working across my area of
expertise in Admin?



Review

 Any new stuff?
 Any "reclassified" – new way to use existing tool?



Sharing & Exchange

 We all have something to
contribute
 What do we do with the
outputs from this session?



I’ve got a collection of websites
& resources which I’d like to
keep, but easily accessible (to
me & my colleagues) How can I
do this?



Sharing & Exchange



Sharing & Exchange
http://www.jogtheweb.com/run/QuzcZiEQZydN/Web-Tools-used-by-AUA-Forum-members


Diigo Group:
http://groups.diigo.com/group/web2_admin


How to get involved

Diigo Group:
http://groups.diigo.com/group/web2_admin

JISCMail mailing list:
WEBTOOLS-ADMIN@JISCMAIL.AC.UK



Professional Behaviours?

 Connect with people
 Share Best Practise
 Using Resources
 Benefits for everyone



Summary

 We all have something to contribute
 We are all on the same side
 Let’s share what we know
 Build a network of support
 Shy bairns get nowt



How/Where to find me:

JISC Netskills
Newcastle University
Newcastle upon Tyne
NE1 7RU

0191 222 5000

Email: Lisa.Vincent@newcastle.ac.uk
Twitter: @loopygirl



Photo Credits

 Slide 2
– ‘Businessman on beach with laptop’ provided by
http://office.microsoft.com
 Slides 3, 5, 7, 9, 20, 21
– JISC Netskills workshop attendees ‘Web Tools for
Administrators’ Jan 2012 © JISC Netskills
 Slide 27
– AUA CPD Framework at www.aua.ac.uk


www.netskills.ac.uk

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