Powerpoint game on barriers to effective communication.

1. Principles of effective
communication
Nathan Kirby
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2. Cultural Differences
People with different cultures may behave or
speak in a certain way, it is important that you
use words and phrases correctly and
appropriately. For example: A word you may use
to explain something might have a different
meaning to them. Try and use more of a
“Global” word.
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3. Adapting to the Environment
The way you speak in different environments is key.
For example: If you need to speak to an audience,
you need to be loud and clear in order for them to
understand you and take in information. If it is a
“Formal meeting” then you need to speak formally,
clearly and appropriately. This may differ from the
way you speak to your social group or at home.
When making points, you need to make your ideas
and opinions clear so that the audience can
understand it from your prospective.
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4. Engaging an Audience
When speaking to an audience, you don’t want to speak in
one tone of voice and speak constantly. They will get bored
fast. There are many different ways in which you can engage
an audience. Some of these are:
• Use a presentation or visual representations to
demonstrate ideas and information. Add images, sounds
and videos.
• Keep them involved, ask questions and get them to
contribute.
• Change the tone of your voice for different parts of
information. Be productive, be cheerful and try and make
the audience smile (May be a little informal). Needs to fit
the situation.
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5. Exploring information.
When showing a PowerPoint to an audience,
explain the information in your own words
instead of directly from the slide itself, give your
own opinions on the subject/topic in order for
the audience to obtain a better understanding
of more than one point of view.
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6. Presentation – Quality and Quantity
Making sure that when preparing the presentation,
that the information is relevant and focuses on the
main/key points linking directly to the purpose. Try
and bullet-point the key points instead of plastering
each slide with loads of information. Keep an
appropriate font size so that the text can easily be
scanned through and the audience don’t like
enthusiasm. Make sure that you spend the
appropriate amount of time explaining each of the
slides. Allocate appropriate time slots.
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7. Be presentable…
It is important that you are setting a good
example for the audience, if they see that you
are confident and invest your time into
supplying the presentation they will pay more
respect and be more likely to pay attention
better. It is important that you keep a natural
body language but avoid slouching, lounging,
putting your hands in your pockets and hair
flicking. Make sure that you aren’t late and you
are prepared, this is important.
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8. Question Time
You will now be asked a series of questions,
there will be 2 options for each one. One of
which is right.
Good Luck! 
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9. When speaking to someone from a
different culture/country, what do you
need to make sure that you do?
Widen your vocabulary, speak
formally and appropriately to the
Use personal vocabulary and
audience. Try and find words that
behave how you would normally
can relate to them, rather than
with friends and family members.
slang and second meaning
words.

10. Correct! 
It is important that you use words that are
globally used and has the same meaning in your
own environment and theirs. It is also important
that the terminology that you use is appropriate
to them.
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11. Wrong! 
It is important that you don’t use any personal
“Slang” as it may be offensive towards the
audience of a different culture. Use words which
are relatively global and maintain the same
meaning.
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12. When giving a lecture/presentation,
what is important for you do to in
order to keep the audience engaged.
Change the tone of your voice to fit the
Constantly talk to them, giving information and formality of what you
them random parts of information are telling them. Cover information
in detail, covering every single little with key points and not massive
area. Speak in one, formal tone of chunks of text and information. Move
voice. Stay still and don’t move around, across the given area to make
about. Talk to the audience. sure all areas of the audience is
absorbing information.

13. Correct! 
If it important that you keep the audience engaged
and allow them to take in information efficiently. If
you do not keep them engaged, then they may miss
important information that is needed to understand
the outline of the subject. Changing the tone of
your voice for different attitudes to different areas,
it is important not to drone them out. Covering
information with key points and not massive chunks
of text will work better with the audience, this is
because massive chunks of text can be frustrating
for some people to read.
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14. Wrong! 
If you don’t work through the information in
some sort of logical order, then they will miss
the base outline of the information, keeping all
the information related to different sub-sections
of the subject is important. If you just talk and
don’t allow a change in attitude.
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15. When giving presentation, what is
important to remember when
supplying information?
Cover the key points shown on the
slide, interpret your own opinion into Keep focused on the PowerPoint
your answer, give them a variety of and read everything on there word
facts. for word.

16. Correct! 
It is very important that you don’t just pay
attention to the presentation, and you interact
with the audience. When explaining a certain
subject/topic make sure that you give your own
opinions ideas along with the important, factual
information. This will allow the audience to have
a better understanding.
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17. Wrong! 
No! If you focus too much on the presentation,
it won’t flow and it will not be as interesting for
the audience. It is important that you express
your own view points and ideas in order for
them to obtain a greater understanding.
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18. When giving a presentation, how
should you behave (body language)?
Keep your hands in pockets, stand up
still and straight. Try and keep to one Move around the front, make sure
spot/area when explaining/talking. The that when you are explaining
presentation of your dress code e.g. If information that it is reaching all of
wearing a suite, keeping the shirt un- your audience. Project your voice.
tucked. – Making sure that you are Keep your personal appearance
comfortable. tidy.

19. Correct! 
It is important that you move around the
allocated space so that the audience doesn’t just
watch you stand in one spot, if you inform the
whole audience, then they will obtain a better
understanding and they wont disengage from
the presentation. Make sure the way you are
dressed is appropriate to the situation, making
sure that they can see that you made the effort.
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20. Wrong! 
If you don’t present the way you dress
appropriately, then the audience will think that you
don’t show an interest and don’t want to set a good
example. Keeping a good dress-code is important
and it is important that the first impressions are
positive. If you don’t move around, you will not
engage all of the audience e.g. If you are standing at
one side, that particular side might understand but
the other side may lose concentration and not pay
attention.
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21. The End
This is the end of the PowerPoint game.
Hopefully, you will have a better understanding
on the key aspects of giving a presentation and
the importance of being organized and down-to-
earth with the audience.