The document discusses Teesside University's digitization service and copyright guidelines. It provides benefits of digitization for students and academics, such as improved access to materials. It outlines what can be scanned under the university's Copyright Licensing Agency license, including chapters, articles, and short works. Scans are only available to university staff and students and must be attached to a specific module. The digitization service prioritizes requests made through the university's reading list system and follows copyright compliance procedures.

1. Digitisation Service and
Copyright
L.maughan@tees.ac.uk |J.Meale@tees.ac.uk |TEL:01642738280
Digitalcollectionsteam@tees.ac.uk

2. Why Digitise?
• Benefits to students
• Off campus access to materials
• Access items in high demand or with limited availability
• Get access to items outside of the usual collection
• Create a Digital Course reader (all course materials in the
same place)

3. Why Digitise?
• Benefits to Academics
• Reduce number of copies bought
• Improve access to rare or expensive resources
• Highlight sections of a text

4. Benefits from using the Digitisation Service
• Keep you legal – we do the checks
• Quality scanning – up to 600dpi optimised for your reading
• Can provide machine readable scans on request
• Make sure readings from books are up to date (newest edition)

5. ‘Having the digitised material on Blackboard, particularly articles
and chapters of books that are difficult for students to access, has
been a great help. It has resulted in better engagement with
preparation material and has been well received by students. This
is a service I have utilised for post-registration cohorts, many of
whom have difficulty physically accessing library facilities due to
work commitments, living out of the area or both.’
Denise Jones| Senior Lecturer| School of Health and Social Care

6. CLA License
• Copyright Licensing Agency
• Mediate between rights holders and users
• We buy the license
• Record what we use
• CLA reimburse the copyright holder

7. CLA License
• Not all rights holders are part of the license
• Photocopying and scanning are managed differently
• Limits apply to what we can do

8. CLA License
• Covers items published in UK, USA & participating territories
• Provide a CLA title search facility
• Teesside University need to own copy – we are unable to upload
materials not in collection

9. How much can be Scanned?
• One whole chapter from a book
• One whole chapter from a book
• One whole article from a journal issue
• One whole article from a journal issue
• One short story, poem or play (not exceeding 10 pages in
• One short story, poem or play (not exceeding 10 pages in
length) from an anthology
length) from an anthology
• One whole paper from a set of conference proceedings
• One whole paper from a set of conference proceedings
• One whole report of a single case from a volume of judicial
• One whole report of a single case from a volume of judicial
proceedings
proceedings
• or 5% of the above whichever is greater
• or 5% of the above whichever is greater

10. Digitisation under the CLA
license
• The CLA license only covers materials that have been scanned
by ‘authorised persons’ -in our case library staff
• Scans are only available to Teesside staff and students and
copies must not be made available to non university people
• Scans must be attached to a specific module
• We need to report all scans done to CLA
• CLA audit periodically to check compliance

11. Find out more?
http://he.cla.co.uk/

12. Overseas students and the
CLA
• Students counted in our HESA Figures are included
• Distance Learning and non-credit bearing are included
• Commercial use can be included for an additional fee
• In general- if they have a Teesside Login and use the VLE its OK
• Students on affiliated or franchised courses are not covered
• If you have concerns over which students are included please
contact Legal Services

13. Electronic Resources
• We do not make a scan if an electronic copy is available through the
Library collection
• Electronic links can be created for electronic resources in the Library
collection (Factsheet for creating links, Adding content to Reading Lists)
• Link don’t download:
– The number of downloads from the publisher count toward usage.
– If you upload a copy to the VLE for 30 students to read that is 1 use
– If you link to the resource and the students download individually that’s 30 uses
– If journals aren’t being accessed subscriptions may be cancelled
– Not all publishers will allow their work to be reused this way – it may be illegal
• Problems with direct links contact the digitisation service.

14. How the service works

15. New request
arrives…
Can we
scan?
Is it in stock?
NO
Yes
Yes NO
Has it been
used before?
Yes
Add new
coversheet
Upload to
VLE
Record
use in
database
Explore
other options
Look at
purchase
NO
Scan item
E-mail
requestor-request
complete

16. New Developments
• Roll over – now you can move readings to wherever you want
them, library staff will log on and refresh copyright content for
you.
• This means if you used a reading last year you can move it to
this years module.
• Moving items between modules

17. Requesting new readings
• You can place new requests through Reading Lists Online
– Add an item to you list and in the ‘Notes for Library’ add instruction for the
Digitisation team. This will be actioned when we review your list.
– For non reading list items please use the forms available on the Copyright &
Digitisation LibGuide
– Priority will be given to Reading List requests
• We will email to confirm when materials are available.