MIM Companies is a collection of related organizations with dedicated logistics and creative services tailored to the needs of specialized industries. The sharing of administrative resources allows each company to provide cost-effective, highly focused services.
2. History and Overview Founded in 1987
Full-service logistics and event planning
company
25+ years of consistent growth
Produce more than 500 meetings and events
annually for 10 to 1,000 attendees throughout
the world
Extensive experience in site selection
3. Global Experience
MIM has produced meetings and events in the following locations:
Argentina Ireland
Austria Italy
Australia Majorca
Belgium Malaysia
Caribbean Islands Mexico
Canada The Netherlands
China Portugal
Costa Rica Singapore
Czech Republic South Africa
Denmark Spain
France Switzerland
Germany Tunisia
Hong Kong United Kingdom
4. Types of Meetings & Events
Product Launches Keynote Dinners
Sales Meetings Dine-Arounds
Incentive Programs Receptions
Manager Meetings Galas
Road Shows
Board of Directors Meetings
Advisory Boards
Association Meetings
Internal Training Meetings
Team Building
5. Site Selection
www.rightsiteintl.com
Hotel site searches
Site comparison/analysis
Air analysis
Contract negotiations
No fee to client; commission paid by hotel
6. Logistics Management
Pre-Meeting
Site sourcing
Budgets
Fulfillment services
Sales Force support
VIP management
Attendee management
Travel management
Coordination of all vendors and teams involved in project
7. Logistics Management
On-line Registration
Dedicated website
Automatic response emails
Real-time registration reports
Telephone Registration
Dedicated phone lines
Answered live with meeting name, if requested
Toll-free numbers
Fax Registration or Confirmation
8. Logistics Management
On-Site Management
Conduct pre-con
Oversee arrivals and departures
Staff registration/hospitality desk
Direct and manage all functions
VIP services
General troubleshooting
10. Strategic Meetings Management Programs
Standardized processes
– Meeting design and approval
– Preferred group hotel program, directed spend
– Coordination with corporate air agency, preferred airline and limo providers
– Payment process; corporate meeting card and/or purchase order
– Data reporting (spend, savings, performance metrics)
Centralized sourcing capability
– As lead sourcing agent or as participating logistics agency
– Leverage preferred hotel program and single point of contact by hotel chain
11. Strategic Meetings Management Programs
Enterprise meeting management technology
– i.e. StarCite, Cvent, etc.
– Venue sourcing and contracting
– Budgeting, spend and savings capture
– Attendee registration and communications
– Aggregate activity reporting and analysis
SMMP Implementation and Management
– Internal communications and user training
– Policy and program guidelines
– Leverage best practices across stakeholder groups
– Client-directed compliance training and awareness for all MIM staff
12. Production
Set design & production
Lighting & sound design
Presentation slide development
Video writing, filming, editing and
post-production
Videotaping
CD Rom production and editing
Teleprompting
On-site technical direction and production
13. Creative Services
Creative development to support brand messaging,
sales goals & objectives
Graphic design
Print production
Web design and production
Premiums design and production
Coordination with internal training department
14. Speaker Support
Presentation development
Script writing
Slide creation, development and editing
Presentation coaching
21. Why MIM?
Our Only Business and Sole Focus is Corporate
Meetings and Events
Personalized Service
Experience Producing All Types of Meetings
and Events
Time-proven Meeting Management Systems
22. Why MIM?
Buying Power
– Hotels negotiate with MIM based on the
total “room nights” purchased on behalf
of all clients
– Ability to write generous attrition and
cancellation clauses
23. Why MIM?
MIM provides Centralized Sourcing for
Your Meetings
One-stop shopping for logistical and
production services
In-depth Knowledge of the Meeting Industry
A True Strategic Partner
Over 25 Years producing an array of
Meetings and Events
24. “Merrill Lynch has used MIM extensively. Their
performance in Orlando was excellent. Both their pre-
travel organization and communication as well as their
on-site execution was extremely professional. We did
throw them a few wrinkles through the planning as well
as the hotel and they handled all requests and changes
without a single flaw. They made it very easy for us to From our clients…
deal with and assumed the majority of the burden from
an administrative standpoint.”
“Every person who works at MIM is beyond personable; “MIM is, by far, the best company I have ever
they are like your best friends immediately. On a used. They continually exceed my expectations,
professional level, I have had many doctors tell me they and remain within agreed budgets and they
love all of the MIM meeting planners, and that’s make our lives incredibly easy….There is
amazing.” tremendous value in their service.”
“I never worry when MIM plans and executes my “I could have not pulled this launch event off
meetings. They are very professional, extremely without MIM. They are the best meeting
creative and are always on or under budget. the last planners in the business. Several doctors made
three years, they have met and exceeded my comments that it was the best function they had
expectations. Now my expectations are set very high ever attended.”
and they always deliver!”
Case study presentations and references available on request
25. 350 Seventh Avenue, Suite 700
New York, NY 10001
212.868.5505
www.mimmeetings.com