Google Apps is a cloud based business suite helping companies to transform their business functions. This book talks about how Google Apps can help law firms to negotiate tricky business functions with ease.

1. 1
5 Reasons for Law Firms To Switch
To Google Apps For Work

2. 2
TABLE OF CONTENTS
Communication and Collaboration …….….........................................................................................................................................… 3
Documents Access and Storage ………………......................................................................................................................................... 4
Procedures Manuals, Case Studies and Custom Client Pages …………………....................................................................….......... 5
Easy Integration with Law Practice Management systems and external APIs ........................................................................... 6
Security and Privacy of Data ................................................................................................................................................................... 7

3. 3
Communication
and Collaboration
CHAPTER - 1
Communication and Collaboration are two features that are crucial for a law firm of any size. For law
companies, business email should not only be a mail solution on your domain but also a repository of all
messaging– internal or with a client.
Besides email on your business domain, executives must also make full use of Google+ video
conferencing. It enables many video conferencing across the globe with attorneys, clients or
associates. This enables you to conduct meetings virtually from your chamber.
Group scheduling of resources is another useful feature in the Google calendar to book time for all the
attorneys, office staff and/or the client’s team for an important meeting or even a court session! Firms
can even use the company’s contact list to send out quick invitations. Add the meeting to the calendar
with a simple click of response from within the inbox. Smart reminders on email and phone helps
lawyers keep track of their case meetings and court hearings.
Mobility has become a powerful face of Google Apps solutions helping users access all its features on
the go. Times are changing even in the legal business today and so are the advocates. For lawyers ‘on the
move’, a one step synchronization to their Google mailboxes is needed to let them work from anywhere,
any device.
Food For Thought
As per the concept of Law2020, by the year
2020 the legal industry will encounter the
same market dynamics that have
challenged the newspaper industry since
2000-2010. The online environment changed
newspapers’ production, employment and
consumption in that decade.
“Source: International Legal
Technology Association

4. 4
For corporate law firms with huge data crunching sheets, Google Docs prove to be of steep advantage.
Multiple staff at various locations can simultaneously edit and work on these sheets in real-time. Each
stroke of key on these documents are easily traceable by the document owner and collaborator.
Google Docs supports numerous formats like spreadsheets, word processing, presentation etc. Insert
charts, global clocks, gadgets and even Google Doc’s inherent survey feature into these sheets to
refine your workflow and presentation. Sharing of these docs with your clients for review and updates,
outside your domain does not require tiring iterations of sending attachments and versions.
Food For Thought
New York State Bar Association permits
attorneys to use Cloud Computing tools so
long as they take “reasonable care to ensure
that the system is secure and that the Client
confidentiality will be maintained.”
“
Documents Access
and Storage
CHAPTER - 2

5. 5
Procedures Manuals,
Case Studies and
Custom Client Pages
CHAPTER - 3
Your law firm needs a procedures manual? Create a wiki on Google Sites, with absolutely zero
knowledge of HTML and site designing. Creating your law office procedures manual and sharing it
within your attorneys is made simple with Google Sites.
Client cases with client documents and files, worksheets, critical data, calendar for court dates and a lot
more can be embedded onto a single site. This can be accessed by your attorneys specific to this case,
clients or kept absolutely private, depending on your privacy settings.
Google sites is often used by law firms to publish a case-study of one of the recently won court battles.
Create case study or portfolio of your firm using Google Sites and publish it to the web. A lot more
features can be used with help of Google’s site wizard or Google certified specialists to leverage this
feature.
We have been using Google Apps for an year.
The product is user friendly and the backup
support is commendable in comparison to
alternative mailing solutions. We have benefitted
tremendously with Google Apps in our
company and we believe Google Apps is a
complete package.
Sanjay Shette IT Manager
Poovayya & Company
“

6. 6
Easy Integration with Law
Practice Management systems
and external APIs
CHAPTER - 4
Law firms need to adopt a lot of other tools for simplifying their way of work. Google Apps Marketplace
offers a variety of such work tools that can easily be integrated with Google Apps for Work and can be
accessed right from the inbox.
Cloud based tools like Google Apps give lawyers the ability to manage, retrieve and access
information more efficiently. Google Apps Marketplace offers numerous such management systems
catering to firms of all sizes.
Case Management, Billing, Time keeping, Appointment reminder services, Document management,
Brand Management are some such easily available services that can be integrated with the Google Apps
environment to scale increased productivity and efficiency of a law firm.
A service of your choice can be plugged into your domain either by the service provider of by a Google
Apps for Work partner.

7. 7
Security and
Privacy of Data
CHAPTER - 5
Law firms’ primary cause of concern while embracing any technology is Security. Client confidentiality,
documents privacy and protection are the prime needs of a law firm
With Google Apps for Work, all your data is stored at Google’s secure servers at various global locations.
Google Apps policies are SAS 70 Type II audited. Also, the entire Google Apps suite run on SSL and TLS
ensuring a secure layer between email clients and servers.
As a law firm handling confidential information
for our clients, Bradford & Barthel takes security
extremely seriously. We’re responsible for private
information on individuals and companies and
our best security option is Google Apps for Work.
Eric Hunter
Director of Knowledge Strategy and
Technology Poovayya & Company
Bradford & Barthel, LLP “

8. 8
As a Google Apps For Work Premier Partner, MediaAgility has worked with numerous law firms to deploy Google Apps For Work solutions across the globe.
Contact us
1-866-MEDIA-V1
sales@mediaagility.com
It’s time to enroll for a Free
Product Demo !

9. 9
MediaAgility is Premier Google For Work Partner providing free deployment
solutions in Google Apps For Work solutions. The company has helped 500
companies in 9 countries to make the switch to Google Apps for Work.
www.mediaagility.com
sales@mediaagility.com
Vidushi Bhatia is a marketing expert on Cloud computing and
has helped companies identify the benefits of adopting the Cloud.
vidushi.bhatia@mediaagility.com