18. Identified what our current databases do well
and do not do well (or at all)
Example:
-Versatile is great at space management.
-Versatile does not provide much collection management.
19.
20. Specifications
• Collection management • Data sharing
• Accession • Integration
• Track retrievals & loans • Allows import from legacy systems
• Full text & keyword searching • Security
• Space management • Reporting
• Donor tracking • Overall ease of use/navigation
• Research management • System requirements
• Auto-generate numbers • Export data to create finding aids
• Accessibility • Cost
22. Gathered together a pool of candidates:
ArchivalWare DLS
CALM
Cuadra Star
Eloquent
Minisis, Inc.
Archivists Toolkit
Archon
Tabularium
CollectiveAccess
23. Initial review:
Size, history and maturity
Platform
Specifications
Made a short list.
24. Attended demos by vendors and
played in sandboxes
Cuadra Star
Eloquent
Minisis
26. What about our staff members who are less tech-
savvy? Will they be comfortable using this
software?
27. What about our staff members who are less tech-
savvy? Will they be comfortable using this
software?
Do any of us feel comfortable using this software?
28. What about our staff members who are less tech-
savvy? Will they be comfortable using this
software?
Do any of us feel comfortable using this software?
Is anyone else feeling overwhelmed by this
software?
29. What about our staff members who are less tech-
savvy? Will they be comfortable using this
software?
Do any of us feel comfortable using this software?
Is anyone else feeling overwhelmed by this
software?
Seriously, doesn’t this feel like overkill?
30. What about our staff members who are less tech-
savvy? Will they be comfortable using this
software?
Do any of us feel comfortable using this software?
Is anyone else feeling overwhelmed by this
software?
Seriously, doesn’t this feel like overkill?
We won’t use even half the fields and we’d have to
pay how much?
39. Cleaning up our act (data)
Re-orienting how we think about the
collections, boxes, and folders
40.
41.
42.
43.
44. Cleaning up our act (data)
Re-orienting how we think about the
collections, boxes, and folders
Re-thinking old processes
45. Helpful Resources
Archival Management Software:
A Report for the Council on Library and
Information Resources (January 2009)
by Lisa Spiro
http://www.clir.org/pubs/reports/spiro/
Wiki: http://archivalsoftware.pbworks.com