Have you considered outsourcing your training or documentation projects? When making this decision that can substantially impact your bottom line, keep the following considerations in mind. There is a clear difference between hiring fully-experienced consultants, less-experienced vendors and using your own internal staff.

1. I N C O N S I D E R AT I O N O F O U T S O U R C I N G

2. IN CONSIDERATION OF
OUTSOURCING
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11639 E. Wethersfield Road, Scottsdale, AZ 85259 USA
www.michaelsandassoc.com Toll-free: 877-614-8440
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3. IN CONSID ERATION OF
OUTSOURCING
I N C O N S I D E R AT I O N O F O U T S O U R C I N G
Have you considered outsourcing your training or documentation projects?
When making this decision that can substantially impact your bottom line, keep
the following considerations in mind. There is a clear difference between hiring
fully-experienced consultants, less-experienced vendors and using your own
internal staff.
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4. IN CONSIDERATION OF
OUTSOURCING
Experience Directly Correlates to Cost-effective Solutions
Make sure that you're paying for experienced, top-notch consultants. Consultants should bring not only their own professionalism and experience to
the job, but also that of the company they represent. Consultants should be equipped with methodology, processes, tools and aides that have proven
successful on other projects.
Attempting to find individuals with below-average rates is likely to result in relatively inexperienced people. The consequences of this inexperience can
be many:
 Fully-experienced consultants frequently outpace less-experienced vendors, and they are more conscious of quality in the process. While
you may pay more for an experienced consultant, you get your money's worth in deliverables design, usability, quality and effectiveness.
 Fully-experienced consultants design and develop material with an eye to the future, incorporating maintainability. Less-experienced
vendors are often unable to do this.
 Fully-experienced consultants usually spot issues before they become problems. Less-experienced vendors may have limited awareness
of potential issues and the appropriate measures to take to address them.
 Fully-experienced consultants can grasp overall project goals, then ensure that their own deliverables complement and support those
desired outcomes. Pulling from experience, they can generate creative solutions based on the business environment and need. Less-
experienced vendors are more likely to work on deliverables as isolated items, rather than a creative piece of an integrated solution.
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5. IN CONSID ERATION OF
OUTSOURCING
Engagement vs. Employment
Working with good consultants with proven track records should be more economical and "sure" than using internal resources. Internal resources are
usually scarce and already fully booked with work. Stretching internal resources just a bit more can be detrimental to morale, while hiring additional
permanent employees can be expensive and time consuming. Good consultants have already been screened and are ready to work, now. Instead of
spending weeks to hire a new staff member, you can use that time on task.
Abilities to pick up current technologies and new business processes
quickly and to assimilate into the company's culture are second
nature to good consultants. Such acceleration provides an excellent
return on investment. While new employees might have a longer
learning curve due to the hiring process and orientations, consultants
understand the urgency of projects and deadlines and are fully
engaged in the task at hand.
Engaging a consultant is more cost-effective than hiring a full-time
employee. Consultants receive a fee, with no hidden costs. Employee
salaries are just a piece of a multi-fold pay package that includes
worker’s compensation, insurance and benefits, vacation and sick
time, ongoing training, and administrative/overhead costs.
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6. IN CONSIDERATION OF
OUTSOURCING
Fact vs. Fiction
When thinking about a consultant provider, separate the fact from the fiction. Target your requirements, then look for a specialist. Some companies try
to be everything to everyone, resulting in watered down "expertise." However, niche specialists perform their work with expertise. At Michaels &
Associates, we focus on what we do best: consultation and training development.
Talk to references for firsthand accounts. Ask specifics regarding effectiveness, results, and value added in the account management process.
Exuberance without backing may be an indicator of fiction, not fact.
Compare account management efforts. Make sure that your source removes as much risk from you as possible, while still providing creativity and
innovation. Ensure that no part of the equation is sacrificed: budgets, deadlines, project success and goals/vision.
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7. IN CONSID ERATION OF
OUTSOURCING
Ask for the process behind the estimates to ensure that your bid is as accurate as
possible. You require estimates based on fact, not guesses based in fiction. For
example, the Michaels & Associates approach is to "chunk" the material down to one
quotable estimate, giving a realistic idea of costs and effort. Our bid may be different
than others; however, you pay no costs other than the ones actually incurred, and we
don't believe in surprises.
Watch out for "low-ball" bidding and its down-the-line successor "scope creep"—a
series of tactics that turn a seemingly "cheap" project into a costly, hard-to-pin-down
exercise. These tactics throw estimates and bids out the window, as they are based
simply on "getting the bid" rather than project analysis. Both clients and consultants
lose when these tactics are employed.
At Michaels & Associates, it is our job to honor the terms of the proposal. If we can
gain economies by finding a more effective way to work in your environment, we will
pass those economies on to you.
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8. IN CONSIDERATION OF
OUTSOURCING
Success-oriented Actions
Good business practices and actions support the successful completion of a project. "Due diligence" pays off to make sure that your supplier is
providing you with the best talent, backed by the best protocols. Ask about processes, methodology and protocols for not only project deliverables, but
account and consultant management as well.
Being attentive to a supplier’s requests for review and turnaround of documents is critical to a project's timely completion. Establish upfront the
availability of subject matter experts who are key players. Additionally, insist on status and budget reporting from your supplier, which can support you
in making effective project decisions.
Making yourself available to the account manager from the consultant
provider enables him/her to afford you the best possible service. Any
problematic issues that may arise can be effectively and efficiently
resolved to ensure that your project outcome is successful.
Expect top quality from your suppliers and insist on solutions tailored to
your business challenges. Don't accept sub-standard products or
services, and don't agree with generic, off-the-shelf answers. You're
paying for expertise.
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9. IN CONSID ERATION OF
OUTSOURCING
If you are considering outsourcing, contact us. Our top-notch consultants have a proven record of accomplishment, and we will work closely with you
to exceed your expectations. If you want to hear what others say about us, visit our website at www.michaelsandassoc.com.
Michaels & Associates — Your business is your specialty. Improving your business is ours.
info@michaelsandassoc.com www.michaelsandassoc.com toll-free: 877-614-8440
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