The document introduces the Project Management Toolkit (PPME Toolkit) developed by NASA's Glenn Research Center (GRC) to provide a standardized set of project planning and execution tools. The PPME Toolkit aims to facilitate life cycle project management from proposal development through project control and reporting. It was developed using a rapid prototyping approach and has been piloted with five GRC space flight projects. Version 1 of the Toolkit will be deployed across GRC's space flight portfolio in 2011, and Version 2 will include additional capabilities and an enterprise server solution to enable true portfolio management.

1. A Project Management Toolkit for
Space Flight Projects
Vincent J. Bilardo, Jr.
Chief of Program Planning and Control Office, NASA GRC
Gary L. Crawford, Sr.
PPME Toolkit Project Manager, NASA GRC
Glenn Research Center at Lewis Field http://pmtoolkit.grc.nasa.gov

2. Integrated Vision for Program/Project Management & Execution
(PPME) Excellence at NASA Glenn Research Center
GRC
Center
Governance
Established Structure
Operating Rigorous
Cadence
Processes
(Monthly Reviews,
PPBE, Milestone (GLPR, GLWI,
Calendar) HBK, etc)
Space Flight
Systems
Portfolio
Execution
Metrics Standardized
(EVM, Budget Tools
Execution,
(PPME Toolkit)
Procurement
Execution, etc) Trained
Proficient
Staff Focus of this
(PMs, Resource
Analysts,
Schedulers)
presentation
Glenn Research Center at Lewis Field http://pmtoolkit.grc.nasa.gov

3. The PPME Toolkit is a web-
based one-stop working
environment developed to
facilitate rigorous, compliant,
life cycle-based:
- Proposal Development
- Project Planning
- Project Execution
- Project Control & Reporting
Glenn Research Center at Lewis Field http://pmtoolkit.grc.nasa.gov

4. The Toolkit aims to bring GRC-
level Process Requirements
(GLPRs) “to life” by pulling the
content out of the document
and serving up the process
flows and templates via a
mouse click.
Glenn Research Center at Lewis Field http://pmtoolkit.grc.nasa.gov

5. Current Version 1 Capability
Glenn Research Center at Lewis Field http://pmtoolkit.grc.nasa.gov

6. Standardized Project Planning Approach
WBS: X
Level 0
Top Level Products / Milestones
WBS: X.Y
Level 1 Cost Accounts / Control Points
Project Team (assignment of Cost Account
Builds Managers - CAMs)
Resource WBS: X.Y.Z
Loaded
Schedule Level 2
Work / Planning Packages
(CAMs from M,
D, F, R, Q,
WBS: X.Y.Z.A
etc.)
Level 3
Task / Activities
Performing WBS:
Organizations X.Y.Z.A.B
Define Detailed Level 4
Staffing Assignments
Staffing Plan
Glenn Research Center at Lewis Field http://pmtoolkit.grc.nasa.gov

7. From 1.2 A
Screen 1.2 B
Run Case EVM Plan
Review / Revise Case Tool Earned
Tool Metric
September Macro
Value Plan
.xlw
3.5.4
Run PRD Prepare Internal Customer
September Macro Agreement (ICA)
3.5.4
Review / Revise online Project Loaded PRD
Requirements Document (PRD)
Online
Database
Run
Phasing Review / Revise Phasing Plan
September Plan Worksheet
Macro
3.3.6, 3.3.9
Review / Approve Begin Project
October at PRB Execution
3.3.7
Loaded PMT
OCFO Load Agency Program
Phasing Plans
PMT Load per Management Tool (PMT)
Agency Call Online
Database
Future Version 2 Capability
Glenn Research Center at Lewis Field http://pmtoolkit.grc.nasa.gov

8. Summary
• PPME Toolkit v1 successfully developed via rapid
prototyping design approach in 2010.
• Early Adopters Pilot Study conducted with five active
GRC Space Flight Projects.
• Key findings being incorporated into requirements
and design of v2 for implementation in 2011.
• Forward Plan:
• Deploy v1 across GRC Space Flight portfolio in 2011
with goal of 90% of projects captured by 30-Sep-
2011.
• Develop and pilot v2 including Microsoft Server
Enterprise solution to enable true portfolio
management.
Glenn Research Center at Lewis Field http://pmtoolkit.grc.nasa.gov