1. global
document imaging
Superior Service for Superior Clients.

2. Mission Statement
Global Document Imaging strives to lead the industry stan-
dards in digital imagining by providing the highest degree of
customer care and superior quality of service for our clients. We
vow that every endeavor will be treated with the utmost care,
respect and confidentially.
What is Digital Imaging/Data Management/
Digital Archiving and what can it do for you?
• Digital Imaging is the process of converting paper files and
documentation into digital Images.
• Data Management is the process of categorization of paper
or electronic documents creating a archive of data which is
organized and accessible for your business.
• Digital Archiving is the process of arranging digital images or
documents in a manner that is easily retrievable and securely
stored for future reference.
The advantages of these options all offer significant benefits for
your business.
• Optimal efficiency of data access.
• Reduction of wasted time and labor.
• Elimination of document degradation.
• Protection from catastrophe whether it be earthquake, fire,
flood, or other type of disaster.
• Reduction or elimination of on-site physical storage.
global 315 Meigs Road, Suite 265 • Santa Barbara, CA 93109
805.585.3751 x 301 • GlobalDocumentImaging.com
document imaging

3. Alarming Facts Services Rendered
• The average document gets copied 19 times Digital Imaging
• It costs an average of $20 in labor to file a
• All paper documents and records converted into digital data
document, $120 in labor to find a misfiled
document and $220 in labor to reproduce a lost files in format of client’s choice
document.
o Searchable PDF
• 7.5% percent of all documents get lost, 3
percent of the remainder get misfiled. o JPEG
• Staffs spend 5 to 15 percent of their time o Tiff
reading information and up to 50 percent of
their time looking for it.
• Files are catalogued and indexed per client’s specifications to
• There are over 4 trillion paper documents in the allow for maximum ease of document retrieval & utilization
U.S. alone – growing at a rate of 22 percent
per year.
• Secure , online access 24/7 365 days a year of all documents
• The average worker spends 400 hours a year archived into digital format per client’s request
searching for lost documents.
• Off-Site retention of all digital archives in state of the art data
* Sources: Cooper & Lybrand, Inc. Magazine, Fujitsu
warehousing facility with multiple daily backups to ensure
safety and preservation of all records
The Bottom Line
• DOD level destruction and shredding of all paper documents
GDI provides: per client’s request
• Advanced technology
• Off-Site, Secure physical storage of client’s documents in a
• Expert Staff maximum security facility utilizing state of the art Physical and
Electronic Security including electronic access control, high
• High level security servers
definition security cameras, and climate controlled storage
• Customer dedication of the highest degree
Company Benefits:
• Time saved
• Labor saved
• Digital abilities (email, search, etc)
• Highly secured data
• Remote access from anywhere there is internet
• Data backed up to protect from any incidents
that may occur.
global 315 Meigs Road, Suite 265 • Santa Barbara, CA 93109
805.585.3751 x 301 • GlobalDocumentImaging.com
document imaging

4. The Global Document Imaging Process
Global Document Imaging provides a solution at any point of digital imaging for your business.
The GDI process:
GDI will provide a complimentary demonstration conversion for up to 200 sheets of documentation in your
required format. Your sample will be converted in accordance with the exact protocol utilized for large-scale
production projects.
The physical process of conversion:
1) Prior to shipping, the document storage containers are handled with the utmost care. Packing tape is used to secure the storage container and
then labeled with a unique bar code which is tracked through our proprietary database creating a Chain of Custody for your documentation.
2) Documents would then be transported by GDI to the processing center. If any documentation is needed for active use, GDI will immediately scan
and email the requested document back to the client.
3) Before processing the documents into digital form, the data will be organized and indexed per client specifications with each storage container
inspected by a manager and prepped for scanning. After electronic conversion of the document, the client can have the documents returned,
stored, or shredded.
4) GDI uses Enterprise level electronic conversion equipment to provide optimal digitization of your documentation. This results in extremely high
accuracy levels.
5) According to the clients needs, documents can be indexed for easy search.
6) All processed information is reviewed by a production manager for quality before progressing. Processed data is reviewed at regular intervals to
maintain accuracy.
7) The finalized processed data is converted according to the client’s desired format (PDF, JPEG, Tiff, etc...)
8) The information is delivered by CD, DVD, Portable hard drive or direct download from our secure servers.
9) The documents are then shredded, stored, or returned as per clients instructions*
*Shredding of documentation is placed on hold for 30 days prior to destruction to give clients time to review the information.
Off Site Back-Up and Web Access
Backing up all of your digital information onto GDI managed secure 128 bit encrypted servers mirrors your
database. Your information is protected from any failure or incidents that might occur to your office or data
infrastructure. This service will ensure against catastrophes, accidents, daily human error, etc.
This feature also allow for remote access and search of your secured data.
GDI utilizes the same security practices and technology as banks and other online financial institutions.
global 315 Meigs Road, Suite 265 • Santa Barbara, CA 93109
805.585.3751 x 301 • GlobalDocumentImaging.com
document imaging

5. Flow Chart
TRAnSPORT
TRACkInG
✓
COnFIRMATIOn OF InTAkE
PROCESS FOR PRODUCTIOn
Physical prep Page counting Index & computer prep
PRODUCTIOn
QUALITY ASSURAnCE
Page verification, Common word search, proper formatting
DOCUMEnTATIOn IS hAnDLED PER CLIEnTS’ InSTRUCTIOn (ShREDDED, RETURnED, OR STORED)
The data is converted to the proper format per client specification
*Shredding of documentation is placed on hold for 30 days prior to
destruction to give clients time to review the information
global 315 Meigs Road, Suite 265 • Santa Barbara, CA 93109
805.585.3751 x 301 • GlobalDocumentImaging.com
document imaging

6. Thank you.
On behalf of Global Document Imaging, we would like to thank
you for considering us to fulfill your Digital Imaging needs and
hope that a relationship of efficiency and growth will develop
from our collaboration.
global 315 Meigs Road, Suite 265 • Santa Barbara, CA 93109
805.585.3751 x 301 • GlobalDocumentImaging.com
document imaging