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Excel 2010 Cell Formatting
Introduction

In this slideshow, we will use the Format Cells
 dialog box to make spreadsheets look more
      professional and easier to navigate.




                          -2-
Why Format Cells
Many spreadsheets seem unprofessional
because:
•They don’t show the difference between
numbers, dates, and currencies
•They are difficult to navigate
•They are not professional to look at
Good cell formatting can cure all the above.

                           -3-
Example SpreadSheet
•   Cell format rules apply
    to spreadsheets of all
    size.
•   In our sample
    spreadsheet, there is no
    formatting at all
     – No alignment formatting
     – No currency symbol
     – No distinction between
       items and totals
     – No separation lines
       between headings, items
       and totals




                                 -4-
Cell Format Goals
In this presentation, we will show you how to
use the Excel cell format tool to
•Align cells
•Format for currency
•Create borders




                           -5-
Using the Cell Format Tool
To use the cell format tool
•First select the cells to work on
•Right click to show the right click menu
•Select the Format Cells tool




                            -6-
How to Select Cells
To select the cells you wish to format
•Click and drag the mouse across the cells that require
formatting.




                               -7-
Activating the Format Cell Tool
                       To active the Format
                       Cell Tool
                       •Right click on the
                       selected cells
                            – The right click
                               menu will
                               appear
                       •Select the Format Cells
                       option
                       •The Format Cell tool
                       will appear




                 -8-
The Format Cell Tool
Format Cell Tabs
The Format Cell tool dialog box contains several Tabs
•Number Tab – enables you to format cells for dates, decimal points,
currencies and many more
•Alignment Tab – enables you to format the cells to allow text to word wrap
within or merge cells to spread text across a set of cells which is excellent for
titles
•Font Tab – enables you to add a bit of colour and change the fonts used
•Border Tab – enables you to separate different sections of your spreadsheet
by use of different types of lines – an absolute must!
•Fill Tab – enables you to colour code your cells
•Protection Tab – enables you to lock tabs from changes for example if using
collaboration in Office 365
Alignment Tab Text Control
•   The Alignment Tab can
    be the trickiest to work
    with, so we will have
    more slides dedicated
    to it.
•   To use the Alignment
    Tab, you first need to
    know what you want to
    do with the text in your
    spreadsheet
     – The Text Control section
       can help you decide
Alignment Tab Text Presentation
•   Once you have selected
    the required Text
    Control option, think
    about how the text is to
    appear within a cell.
•   The Horizontal option is
    for text display across a
    cell.
•   The Vertical option is
    for text display up and
    down a cell.
•   Orientation (top right)
    allows text to display at
    an angle.
Alignment Tab in Use
•   Used Text Control to merge selected cells A1 – G1
•   Used Horizontal to centre title across merged cells




•   Used Text Control to wrap text in selected cells A3-G3
•   Used Vertical to align all text to the top of the cell
Format Cell Tabs in Use
Now that you’ve seen the Alignment Tab in use, we will briefly show you
the options for the other most commonly used Format Cell tabs:-
•The Number Tab
•The Fill and Font Tabs
•The Table Border Tab
The Number Tab
•   Select the Number tab.

•   A list of number types such as
    Currency, Date, and Percentage
    will appear.

•   When you select one of these,
    more detailed options will be
    displayed.

•   When you select Currency,
    numbers can be displayed with
    the £ or other currency symbol.


                                      -15-
The Fill & Font Tabs

•   The Fill tab can be used to fill in
    cells with solid or transparent
    colour.

•   Font changes the type or size of
    font and lets you apply Bold,
    Italic, Underline and other
    textual formats.




                                          -16-
Table Border Tab
         •      Selecting the Border tab brings
                up a picture representing the
                cells you're working with.

         •      Click the picture to add or
                remove a border from the edges
                of your selected cells,.

         •      Colour, border thickness, line
                style and the areas to be outlined
                can all be changed.




         -17-
The Result
Format Cell Tips
Before using the Format Cell tool
•Know what you want to format and the look that you wish to create
•Create a copy of the file you wish to format (in case you get something
very wrong)
•Experiment with the various options
•Select all cells that require formatting
•Many of the Format Cell tool options are available as command buttons
in the Home Tab ribbon
    – The command buttons may be quicker to use, rather than having to right click and
      then select the appropriate tab.
Wrap Up
In this presentation, we’ve looked at how you can use the Format Cell tool:-
• To create professional looking spreadsheets
• To create easier to navigate spreadsheets

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Excel Cell Format for Professional SpreadSheets

  • 1. Excel 2010 Cell Formatting
  • 2. Introduction In this slideshow, we will use the Format Cells dialog box to make spreadsheets look more professional and easier to navigate. -2-
  • 3. Why Format Cells Many spreadsheets seem unprofessional because: •They don’t show the difference between numbers, dates, and currencies •They are difficult to navigate •They are not professional to look at Good cell formatting can cure all the above. -3-
  • 4. Example SpreadSheet • Cell format rules apply to spreadsheets of all size. • In our sample spreadsheet, there is no formatting at all – No alignment formatting – No currency symbol – No distinction between items and totals – No separation lines between headings, items and totals -4-
  • 5. Cell Format Goals In this presentation, we will show you how to use the Excel cell format tool to •Align cells •Format for currency •Create borders -5-
  • 6. Using the Cell Format Tool To use the cell format tool •First select the cells to work on •Right click to show the right click menu •Select the Format Cells tool -6-
  • 7. How to Select Cells To select the cells you wish to format •Click and drag the mouse across the cells that require formatting. -7-
  • 8. Activating the Format Cell Tool To active the Format Cell Tool •Right click on the selected cells – The right click menu will appear •Select the Format Cells option •The Format Cell tool will appear -8-
  • 10. Format Cell Tabs The Format Cell tool dialog box contains several Tabs •Number Tab – enables you to format cells for dates, decimal points, currencies and many more •Alignment Tab – enables you to format the cells to allow text to word wrap within or merge cells to spread text across a set of cells which is excellent for titles •Font Tab – enables you to add a bit of colour and change the fonts used •Border Tab – enables you to separate different sections of your spreadsheet by use of different types of lines – an absolute must! •Fill Tab – enables you to colour code your cells •Protection Tab – enables you to lock tabs from changes for example if using collaboration in Office 365
  • 11. Alignment Tab Text Control • The Alignment Tab can be the trickiest to work with, so we will have more slides dedicated to it. • To use the Alignment Tab, you first need to know what you want to do with the text in your spreadsheet – The Text Control section can help you decide
  • 12. Alignment Tab Text Presentation • Once you have selected the required Text Control option, think about how the text is to appear within a cell. • The Horizontal option is for text display across a cell. • The Vertical option is for text display up and down a cell. • Orientation (top right) allows text to display at an angle.
  • 13. Alignment Tab in Use • Used Text Control to merge selected cells A1 – G1 • Used Horizontal to centre title across merged cells • Used Text Control to wrap text in selected cells A3-G3 • Used Vertical to align all text to the top of the cell
  • 14. Format Cell Tabs in Use Now that you’ve seen the Alignment Tab in use, we will briefly show you the options for the other most commonly used Format Cell tabs:- •The Number Tab •The Fill and Font Tabs •The Table Border Tab
  • 15. The Number Tab • Select the Number tab. • A list of number types such as Currency, Date, and Percentage will appear. • When you select one of these, more detailed options will be displayed. • When you select Currency, numbers can be displayed with the £ or other currency symbol. -15-
  • 16. The Fill & Font Tabs • The Fill tab can be used to fill in cells with solid or transparent colour. • Font changes the type or size of font and lets you apply Bold, Italic, Underline and other textual formats. -16-
  • 17. Table Border Tab • Selecting the Border tab brings up a picture representing the cells you're working with. • Click the picture to add or remove a border from the edges of your selected cells,. • Colour, border thickness, line style and the areas to be outlined can all be changed. -17-
  • 19. Format Cell Tips Before using the Format Cell tool •Know what you want to format and the look that you wish to create •Create a copy of the file you wish to format (in case you get something very wrong) •Experiment with the various options •Select all cells that require formatting •Many of the Format Cell tool options are available as command buttons in the Home Tab ribbon – The command buttons may be quicker to use, rather than having to right click and then select the appropriate tab.
  • 20. Wrap Up In this presentation, we’ve looked at how you can use the Format Cell tool:- • To create professional looking spreadsheets • To create easier to navigate spreadsheets

Notes de l'éditeur

  1. © Lanix 2005