Supporting EC Open Access Policies with OpenAIRE

OpenAIRE - supporting EC Open
Access policies
Inge Van Nieuwerburgh – Ghent University Library

Open Access Policies
OpenAIRE webcast SPARC 07.06.2011

Open Access Mandates
300+ OA mandates internationally
– 48 funder mandates
– 122 institutional mandates
– …
EC Open Access initiatives
– FP7 OA pilot
– ERC OA guidelines
Source: ROARMAP (http://www.eprints.org/openaccess/policysignup)

FP7
http://ec.europa.eu/research/science-
society/open_access

Reimbursement of publication
costs
In the Seventh Framework Programme (FP7), 'gold'
Open Access fees (i.e. 'Open Access publishing' and
'author pays' fees) are eligible for reimbursement
('paid' Open Access), annex II, article II.16.4 'other
activities'.
“For other activities not covered by paragraphs 1 and
2, inter alia, management activities, training,
coordination, networking and dissemination
(including publications), the contribution may reach a
maximum of 100% of the total eligible costs.”
ftp://ftp.cordis.europa.eu/pub/fp7/docs/fp7-ga-annex2-v3_en.pdf

FP7 OA pilot
Special clause 39 :
“In addition to Article II.30.4,
beneficiaries shall deposit
an electronic copy of the
published version or the
final manuscript accepted
for publication of a scientific
publication relating to
foreground published before
or after the final report in an
institutional or subject-
based repository at the
moment of publication.“
http://ec.europa.eu/research/
press/2008/pdf/annex_1_ne
w_clauses.pdf

FP7 OA pilot
Applies to seven areas of the
7th Framework Programme
– “Health”
– “Energy”
– “Environment”
– “Information &
Communication
Technology” (Cognitive
systems/robotics)
– “Research infrastructures”
(e-infrastructures)
– “Socio-economic Sciences
and Humanities”
– “Science in Society”

FP7 OA pilot in detail
Applies to grant agreements signed after
August 20, 2008
Pilot based on „Self-Archiving“ / „green“ OA
Final published article or final peer-reviewed
manuscript
If no repository is at hand, into a special
repository for “orphan” publications

Deposit immediately upon acceptance for
publication
Embargo open access
– 0 months (OA publications)
– 6 months (Energy, Environment, Health,
Information and Communication
Technologies, Research Infrastructures)
– 12 months (Science in Society, Socio-
economic Sciences and Humanities)

ERC Scientific Council Guidelines for
Open Access
http://erc.europa.eu/pdf/ScC_Guidelines_Open
_Access_revised_Dec07_FINAL.pdf

17 December 2007
“The ERC requires that all peer-reviewed publications
from ERC-funded research projects be deposited on
publication into an appropriate research repository
where available, such as PubMed Central, ArXiv or an
institutional repository, and subsequently made Open
Access within 6 months of publication.”
“The ERC considers essential that primary data - which
in the life sciences for example could comprise data
such as nucleotide/protein sequences,
macromolecular atomic coordinates and anonymized
epidemiological data are deposited to the relevant
databases as soon as possible, preferably immediately
after publication and in any case not later than 6
months after the date of publication.”

How to comply?

Support needed to enable projects /
researchers to comply
=> OpenAIRE

OpenAIRE
Open Access Infrastructure for Research in
Europe
http://www.openaire.eu

Main Goals
Deliver “an electronic infrastructure and supporting
mechanisms for the identification, deposition, access,
and monitoring of FP7 and ERC funded articles”
Additionally, offer “a special repository for articles
that can be stored neither in institutional nor in
subject-based/thematic repositories”.
All deposited articles will be visible and freely
accessible worldwide through a new portal to the
products of EU-funded research, built as part of this
project.
Helpdesk
Orphan repository
Openaire portal

Publication & Deposit Workflow
17 OpenAIRE webcast SPARC 07.06.2011

Steps for Compliance
1. Submit your article to a journal of your
choice.
– Please use the cover letter and the
„Addendum to Publication Agreement“

Publication Agreement
http://cordis.europa.eu/fp7/find-doc_en.htmlhttp://cordis.europa.eu/fp7/find-doc_en.html

2. Deposit your accepted author manuscript (a
PDF of your final version as submitted to the
publisher after peer review) in your
institutional repository, subject repository or
orphan repository

Help OpenAIRE to Identify FP7
Publications
Acknowledge project in publication
Use publication identifier at reporting time
Urge institutional repository to become
OpenAIRE compliant

Acknowledgement of Funding
Examples of acknowleding FP7 in your publication
– Financial support by the European Commission
(FP7-ICT-2009-1, Grant Agreement no. XXXX) is
gratefully acknowledged.
– This work has been supported by the EC within the 7th
framework programme under grant agreement no.
FP7-IST-XXXX.
– This work has been supported by the XXXX project,
grant agreement number YYYY, funded by the EC
Seventh Framework Programme theme FP7-ENERGY-
2008-2.
– The authors acknowledge the financial support by the
European Union FP7-ICT project ZZZZ under contract
no. XXXX.

Reporting
ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf

Open AccessOpen Access
Publication IdentifierPublication Identifier

OpenAIRE Compliant Repositories
Find out if your institutional repository is OpenAIRE
compliant
http://www.openaire.eu/component/openaire/compliant_re
pos/default/20
OpenAIRE Guidelines 1.0 - Guidelines for content providers
of the OpenAIRE information space:
http://www.openaire.eu/en/component/attachments/downl
oad/31.html
If not, advocate for it and get it validated
http://www.openaire.eu:8380/dnet-validator-openaire/

Claim publications
If repository is not OpenAIRE compliant
“Announce” your publication

Orphan repository
If no repository is at hand, no institutional nor
subject repository
Upload your publication

Orphan repository

Need help?

Network of National Open Access desks
(NOAD)
– Devided in 4 regions: east south west
north
NOAD handles the question

National Open Access Desks
(NOAD)

OpenAIRE presentation and launch
event - Ghent

OpenAIRE Portal

www.openaire.eu

Present and future statistics
OpenAIRE provides tools for EC to
– identify EC funded research output
(publication access and stats)
– to explore ways to define metrics to measure
research impact.
Statistics on the level of
– Publications
– Repositories
– FP7

Research Output for Funding Input

Research Production & Impact
Quantitative measurements → Qualitative
metrics
First: get the numbers
– Standards
– Tools
Then: do the math
– Metrics

Quantitative Measurements
Different types of statistics to evaluate research output
• project, programme, scientific area
• timelines, country, institution → coming soon

Quantitative Measurements
Putting the foundations
Combine different methodologies and define
explorative performance indicators
– Bibliometrics
– Webometrics
– Usage data

Bibliometrics in OpenAIRE
Total # of citation per project
and Working Programme
Total # of citation per project
and Working Programme
Frequency distribution
of the ISI listed
records per project
and Working
Programme
Frequency distribution
of the ISI listed
records per project
and Working
Programme
Bibliographic and citation data extracted from ISI Web of Science
Project IDs in the SC 39Project List provided by the EC

Usage Statistics in OpenAIRE
Usage data aggregator
– Privacy issues
Collaboration with
– National initiatives (SURF, JISC, OAStatistik,
…)
– European initiatives (Knowledge Exchange,
…)
Upcoming OpenAIRE standards & guidelines

Usage Statistics in OpenAIRE
Google Motion Charts
Per RepositoryPer Repository
Per ProjectPer Project
Per PublicationPer Publication

OpenAIRE - factsheet
Programme: FP7 – Research Infrastructures
Starting date: December 1, 2009
Duration: 36 months
Budget: 4.1 Million
38 partners covering all European member-
states (except Luxemburg + Norway)

More
OpenAIRE website: http://www.openaire.eu
Further details on the open access pilot in FP7
can be found on:
http://ec.europa.eu/research/science-
society/open_access
Follow us on twitter: @OpenAIRE_eu

Supporting EC Open Access Policies with OpenAIRE

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