PAVONE OfficeGateway lets you directly work with Microsoft Office out of your Notes application. After the first easy embedding of Microsoft Office files in Notes they become an integral part of documents in your Notes database. Interface between Lotus Notes and Office Productivity Tools: Microsoft Office OpenOffice Lotus Symphony Lotus SmartSuite

1. PAVONE OfficeGateway
PAVONE OfficeGateway Turns Office Productivity
Tools into True Collaborative Applications

2. Agenda
What is PAVONE OfficeGateway?
Why PAVONE OfficeGateway?
How does it work?
Application Scenario
Demo
Summary
Q&A

3. What is PAVONE OfficeGateway?
Interface between Lotus Notes and Office Productivity Tools:
Microsoft Office
OpenOffice
Lotus Symphony
Lotus SmartSuite
Based on COM Technology (Component Object Model)
Smoothly integrate and save Office
Files in Notes Documents
(no OLE-Objects in Lotus Notes)
Bi-directional exchange of data between
Notes Documents and Office Files
Support and Manage Templates

4. How does it work?
PAVONE OfficeGateway lets you directly work with Microsoft Office
out of your Notes application.
After the first easy embedding of Microsoft Office files in Notes they
become an integral part of documents in your Notes database.
(Re-) Editing is just a click away in your document.
Same integration process with other Office Productivity Tools

5. How does it work?
PAVONE OfficeGateway lets you directly work with Microsoft Office
out of your Notes application.
After the first easy embedding of Microsoft Office files in Notes they
become an integral part of documents in your Notes database.
(Re-) Editing is just a click away in your document.
Same integration process with other Office Productivity Tools

6. How does it work?
Template Management
Separation between template and design
No special templates as prerequisites
Integration of any kind of office document
templates already existing in an organization
Adapability
No changes of user interface
Simple integration among Notes and Office
Productivity Tools
Migration of existing office documents

7. How does it work?
Share and edit documents seamlessly
Taking advantages of any Office Productivity Tool Suite in editing,
formatting, and printing functions
Sharing and Collaboration with IBM Lotus/Domino applications
Your Software
Application

8. Application Scenario I - Letter
PAVONE OfficeGateway delivers:
One-time set up …
Title
Open Salutation
Address
City
Date
Closing Salutation
Footer…
... and automatic use in daily work.

9. Application Scenario II – Mail Merge
Scenario:
For Marketing and Sales Campaigns, Surveys, News Letters,
Holiday Greeting cards, mail distribution to different customers,
suppliers, employees is easy to handle
Individual fields:
Fields like addresses, opening phrases, and salutations are
assigned individually
General fields:
Fields like date, location, and subject titles are handled as
general text-markers

10. Application Senario III – Address lists as Tables
Notes Application –> Microsoft Excel table
User data from Notes Applications are transferred into an MS Excel table.
Additional information is included, e.g. author, creation date, etc.
Names can be assigned to cells in MS Excel. In the associated template
rules for data transfer including modifications can be defined.
Same functionalities with Calc in OpenOffice or Lotus Symphony

11. Application Scenario IV – Data Analysis
For data editing and presentation (e.g. including graphics) Microsoft
Excel is used
PAVONE Office Gateway remembers the respective data entry fields
for re-editing and continuous use

12. Office Templates in a Settings application

13. Defining general information for the Office
Template

14. Defining in the Settings application the
parameters for the data exchange

15. Microsoft Word template displaying the defined
fields

16. Creating an Office Document in the IBM Lotus
Notes application PAVONE Enterprise Office

17. Selecting an Office template with content

18. Word Document with transferred data

19. Preview in IBM Lotus Notes

20. Summary
Productivity gains
Integration of Office Productivity Tools (Microsoft Office, OpenOffice, IBM Lotus
Symphony) with collaboration solutions
Value-add
Enabling of Data Aggregation and Data Analysis from IBM Lotus applications to
office documents, presentations or spreadsheets
Security
Bringing tried and tested Lotus Notes Security to office tools and documents, e.g.
financial reports, risk analyses, meeting protocols, confidential documents
Easy migration
Bringing functionality, employee skills and document content of office tools to a real
collaboration environment for team access, collaboration and content sharing
Integrated application with all PAVONE’s products and solutions
PAVONE OfficeGateway Turns Office Productivity Tools into True Collaborative
Applications.

21. Q&A
Important Websites:
http://www.pavone.com
http://www.pavonelive.com

22. Contact
PAVONE Ltd, UK PAVONE AG
School House, Hackforth Technologiepark 9
BEDALE, N. Yorks. DL8 33100 Paderborn
1PE Germany
United Kingdom Phone: +49 5251 3102-0
Phone: +44 1748 811527 Fax: +49 5251 3102-99
E-Mail: info@pavone.com E-Mail: info@pavone.de
PAVONE Inc. PAVONE GmbH
915 SE 35th Avenue, #206 Schickardstraße 60
Portland, OR 97214
USA 71034 Böblingen
Phone: +1.503.754.3144 Germany
E-Mail: info@pavone.com Phone.: +49 7031 4997-10
Fax: +49 7031 4997-97
E-Mail: info@pavone.de
For more information please visit:
http://www.pavone.com
http://www.pavonelive.com