Speaker:  Chris Utzinger, Emergency Logistics Program Manager, Washington State Emergency Management Division This presentation provides insight and guidance for local distribution of resources using Community Points of Distribution (CPODS). The target audience for this session is volunteer organizations interested in providing distribution assistance and emergency managers that need help getting CPOD planning started in their jurisdictions. The session is based upon the IS-26 Guide to Points of Distribution course provided by FEMA‟s Independent Study program and includes an overview of CPOD layouts, staffing, operations, and public interactions. A sample CPOD kit is presented highlighting needed personal protective gear and other equipment. The Adopt-A-Pod program, wherein jurisdictions work with volunteer groups to staff and manage CPODs, is also highlighted. Audience interest and understanding is enhanced by a hands-on sand table exercise where participants design their own CPOD layout. Audience participation is highly encouraged, especially with attendees that have dealt with distribution issues in previous events and can provide case studies for discussion.

1. Partners i Emergency
P t in E
Preparedness
Overview of Points of Distribution

2. PIEPC 2011
Overview of
What are CPODs? Community Points
y
of Distribution
 Community Points of Distribution are
centralized locations where the public picks
up life sustaining commodities following a
disaster or emergency
 Usually includes shelf stable food and water
 The most important part of the Emergency
Supply Chain in support of our citizens

3. Commodity Distribution PIEPC 2011
Overview of
Overview Community Points
y
of Distribution
Federal Resources State Ordered
Resources
Local/Tribal Ordered
Resources
State Staging Area
Local/Tribal Staging Area
Point f U
P i t of Use Shelter
Sh lt CPOD CPOD
Normal Flow
Optional Flow

4. PIEPC 2011
Overview of
Organizational Structure Community Points
y
of Distribution
Local Emergency
Management Agency
Community Point of Community Point of
Distribution - 1 Distribution - 3
Community Point of
Distribution - 2

5. PIEPC 2011
Overview of
CPOD Staff Community Points
y
of Distribution
CPOD Manager
Support Team Leader Loading Team Leader
Site Security Pallet Jack Loaders
Officer
Off Operator
O
Traffic
Community Fork Lift
Controllers
Relations Operator
NOTE: Site Security Officer and Traffic Controllers are
switched in this org chart vs. the one provided in IS-26
course

6. PIEPC 2011
Overview of
Site Layout Community Points
y
of Distribution
 Vehicle Line
 Minimum 20 feet wide
 Load Line
 Each loading point should be 80’ by 40’
 Supply Li
S l Line
 50 feet deep

7. PIEPC 2011
Overview of
Site Layout Community Points
y
of Distribution
Supply Line
Loading Line 3
L L L
TC
Vehicle Line
2 1
4
 Traffic Cones - Maximum spacing 20 feet
 Signage
 CPOD Ahead
 Enter
 Loading Points
 Exit/Do not enter

8. PIEPC 2011
Overview of
Loading Points Community Points
y
of Distribution

9. PIEPC 2011
Overview of
CPOD Type II Layout Community Points
y
of Distribution
LP LP LP
LP LP LP

10. PIEPC 2011
Overview of
CPOD Type I Layout Community Points
y
of Distribution
LP LP LP LP LP LP
LP LP LP LP LP LP

11. PIEPC 2011
Overview of
Supporting the Site Community Points
y
of Distribution
 CPOD Kit
 See inventory list
 Packaged by position

12. PIEPC 2011
Overview of
Supporting the Site Community Points
y
of Distribution
 Dumpster(s)
 Portable Restroom(s)
 Break Area
 Light Set(s)/Tower(s)

13. PIEPC 2011
Overview of
Equipment Community Points
y
of Distribution
 Pallets
P ll t
 Pallet Jack
 Fork Lift

14. PIEPC 2011
Overview of
Practical Exercise Community Points
y
of Distribution
 Design a Type III CPOD Layout
 Given the CPOD model kit, divide into
groups and experiment with different
layouts
 Keep in mind:
 Traffic flow
 Vehicle
V hi l maneuvering
i
 You have 10 minutes

15. Practical Exercise
What did you learn?

16. PIEPC 2011
Overview of
CPOD Aerial View Community Points
y
of Distribution

17. PIEPC 2011
Overview of
Activation Process Community Points
y
of Distribution
 Notification
 Establish the CPOD
 Assign Positions
 Receive First Supply

18. PIEPC 2011
Overview of
General Operations Community Points
y
of Distribution
 Hours of Operation
 Feeding & Breaks
 Operational Process
Supply Line
Loading Line 3
L L L
TC
Vehicle Line
2 1
4

19. PIEPC 2011
Overview of
Operational Considerations Community Points
y
of Distribution
 Ordering & Resupply
 Maintaining Equipment
 Volunteers Media & Public
Volunteers,

20. PIEPC 2011
Overview of
Time & Resource Accounting Community Points
y
of Distribution
 Provides a day to day inventory of
personnel, equipment and supplies on site
 Ensures that all positions are staffed as needed
E th t ll iti t ff d d d
 Allows for accuracy in restocking
 Provides accountability for returnable
equipment
q p
 Used by the local jurisdiction to recoup
costs after the disaster

21. PIEPC 2011
Overview of
Time & Resource Accounting Community Points
y
of Distribution
 What do you track?
 Equipment on Site
 Vehicle Counts
 Resource Supplies
 Staff
 Forms and tools are available to assist with
tracking

22. PIEPC 2011
Overview of
Staff Reporting Form Community Points
y
of Distribution
 Daily Activity Report
y y p
 Form #EMD-78
 Found under Search
and Rescue at
http://emd.wa.gov
 Required document
Req ired to doc ment
emergency worker
use
 Provided to local
Department of
Emergency
Management

23. PIEPC 2011
Overview of
Overall Safety Practices Community Points
y
of Distribution
 Inspect work area daily
 Be an observer – stay alert
 Housekeeping
 Use your best safety device – THINK
 Ask questions
 Report injuries/incidents/illnesses
epo ju es/ c de s/ esses
 Report safety issues to your supervisor

24. PIEPC 2011
Overview of
Other Safety Concerns Community Points
y
of Distribution
 Personal Protective Equipment
q p
 Lifting
 Fire Extinguishers
 Weather Injuries
 Equipment Safety
 Hazard Communication
 Workplace Vi l
W k l Violence

25. PIEPC 2011
Overview of
Closing the CPOD Site Community Points
y
of Distribution
 Once local infrastructure begins to come
back the need for CPOD sites will be
reduced
 The local Emergency Management Agency
will determine when to close individual
CPOD sites
 Closure of CPODs may be on an individual
or group basis – do not anticipate closure
prematurely

26. PIEPC 2011
Overview of
Demobilization Steps Community Points
y
of Distribution
 Turn In Excess Supplies
 Return Equipment
 Clean and Replenish CPOD Kit
 Complete Final Reports

27. PIEPC 2011
Overview of
After Action Review Community Points
y
of Distribution
 Provide a final briefing and complete an
After Action Review (AAR) with staff
 Submit any AAR findings with other reports
to local emergency management agency

28. PIEPC 2011
Overview of
Evergreen Quake 2012 Community Points
y
of Distribution
 The purpose of this exercise is to validate
the combined local, state, and federal
capability to manage resources after a
major regional disaster.
 The exercise will simulate an emergency
supply chain including a federal
incident support base, a state
base
staging area, one or more local
staging areas and multiple
areas,
community points of distribution.

29. PIEPC 2011
Overview of
Take Away Community Points
y
of Distribution
 CPODs are a local responsibility
 Adopt-a-POD
 FEMA’s IS 26 course
FEMA s IS-26
 RCGP CPOD plan template
 EMD’s CPOD manager’s course

30. PIEPC 2011
Overview of
Questions Community Points
y
of Distribution
Chris Utzinger Jaye Compton
Logistics Program Manager Deputy EOC Supervisor
(253) 512-7059 (253) 512-7027
c.utzinger@emd.wa.gov j.compton@emd.wa.gov
Washington State Emergency Management Division
Building 20, MS: TA-20
Camp Murray, WA 98430-5122
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