Donated Materials: Buried Treasure Or Burying You? (Texas Library Association)
1. DONATED MATERIALS
Buried Treasure or Burying You?!
!
!
presented by Pat Wagner | sieralearn.com!
LEAD. OUT. LOUD.!
Texas Library
Association!
April 10, 2014
8:00 am – 9:20 am!
2. MEET PAT
Worked with libraries since 1978
Worked for Texas libraries since 1994
On the ground in 48 states and Canada
Basic issues that make libraries succeed
Worked in retail and with nonprofits
Donated Materials - Pat Wagner
April 10, 2014
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3. If the plan is
in your head,
there is
no plan.!
4. AGENDA
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Donations: Money and Engagement
The Downside of Donation Campaigns
Strategic Plan
Partners
Goals, Budgets, and Deadlines
Who is In Charge?
Evaluations
Resources and Books
5. Donated Materials - Pat Wagner
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Money
Green opportunities: Recycling
Community engagement
Support for books: cheap and free
Partnerships with other agencies
Projects for people
WHY DONATIONS
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Reliance on volunteers
Particularly one great person
Needs special skill sets
No oversight
Costly fund-raising
Loses connection with mission
Marketing and sales can be distraction
DOWNSIDES
7. STRATEGIC PLAN
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Integrate donations into strategic plan.
Create line item in budget.
Contract with your community.
Provide oversight and review.
Make donations important.
8. PARTNERS
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Relationship with Friends
Relationship with foundation
Managing and investing funds
Businesses and charities
Government agencies
Your competitors
9. GOALS, BUDGETS,
AND DEADLINES
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It’s a project: Manage it.
Never just a “turnkey” operation.
How will you measure success?
Takes money to make money…
When it is time to close the store…
10. WHO IS IN CHARGE
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The point person: Who is responsible?
Recruit an experienced boss.
Pros and cons of retirees
What happens when key person
leaves?
Managing staff and volunteers
11. EVALUATIONS
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Monthly evaluations and audits
How much does the money cost?
Volunteers are not free.
Profit is in the details.
Can you get a better deal?
12. FIRST STEPS
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Build a team.
Put the project systems in place:
Management, staff, and volunteers
Budget and money
Goals and priorities
Try something small.
13. RESOURCES
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theleanlibrary.com
pmi.org
americancityandcounty.com/administration/
lean-six-sigma
guidonps.com/industry-news/lean-government-to-
be-used-in-developing-texas-city/
slideshare.net/Sdeas/lean-six-sigma-for-municipal-
government
14. RESOURCES
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jindal.utdallas.edu/centers-of-excellence/center-for-
intelligent-supply-networks/certificate-in-lean-6-sigma/
americanlibrariesmagazine.org/article/
get-ahead-outsourcing
mindtools.com/pages/main/newMN_PPM.htm
sieralearn.com
/introduction-to-lean-government-reading-list/
librarything.com/catalog/PatternResearch
15. BOOKS
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The Complete Idiot’s Guide
to Starting and Running a Thrift Store
Ravel Buckley
The Home-Based Bookstore
Steve Weber
Internet Bookselling Made Easy!
Joe Waynick
alaeditions.org/web-extra-book-sale-how-guide
16. CREDITS
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Slide number Attribution
1 Portable Antiquities Scheme 2009. Licensed
under CC BY 2.0. This is an adaptation of the
original work.
www.flickr.com/photos/finds/4202540707
4 Tanya Hart 2007. Licensed under CC BY-SA
2.0. This is an adaptation of the original work.
www.flickr.com/photos/arripay/514603192/
5 anyjazz65 2006. Licensed under CC BY 2.0.
This is an adaptation of the original work.
www.flickr.com/photos/
49024304@N00/2666997907
17. CREDITS
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Slide number Attribution
7 Christina 2006. Licensed under CC BY 2.0.
This is an adaptation of the original work.
www.flickr.com/photos/texasgreentea/
129416974/
10 Don Graham 2009. Licensed under CC BY-
SA 2.0. This is an adaptation of the original
work.
www.flickr.com/photos/
23155134@N06/5881582291/
12 Renee 2007. Licensed under CC BY 2.0. This
is an adaptation of the original work.
www.flickr.com/photos/peagreenchick/
364182311/