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Getting started with Alfresco in the cloud
1. Alfresco in the cloud:
Getting Started
Paul Hampton, Director of Product Marketing
June 2012
2. What is Alfresco?
Alfresco is the cloud connected content platform
that allows you to work anywhere, on any device,
with the apps of your choice.
1
business critical content platform
in the cloud, on-premise or both
tablet & mobile workplace
in the cloud, on-premise or both
open standard API for content apps
in the cloud, on-premise or both
in the cloud on-premise or both
multi-tenant SaaS full ECM platform enterprise cloud sync
3. Alfresco success
…the largest open source
content management
2,300 enterprises company in the world.
customers in 75 countries
6.6 million users
70% of which are paid
3.3 billion files
being managed globally
active community
thousands of developers, 300+ partners
revenue by quarter since founding
4. Alfresco is now the largest open source
content management company in the world.
• 10 month average payback period
• $1.3 million in IT & training cost savings
• 53% ROI in three years
• Flexibility and Open Standards praised
6. Overview
• Alfresco 4 hosted in the cloud
• Software as a Service (SaaS) solution
– Hosted on AWS
• Three different options
– Free Network
– Alfresco Team Network
– Alfresco Enterprise Network
• New features being added all the time
7. Alfresco ECM
• Collaboration sites • Tagging
• Drag and drop upload • Search
• Access control • Social features
• Version control – Sharing, like, favorite
• Workflow All the features you
• Commenting would expect in a
• Preview enterprise class
• Document properties ECM!
Just running in the
cloud
8. Getting Started
1. Create an account
2. Create a site & upload content
3. Share
– Invite colleagues
– Invite partners, customers or prospects
– Public share
4. Some advanced features
9. 1) Create an account
Sign up for free
http://cloud.alfresco.com/
10. 2) Create a Site & Upload Content
• Sites are used to
store content
– Group by project
• Can have as many
sites as you need
– Can identify favorites
• Users have a home
site
• Drag n’ Drop
11. Site Types
Public Site
• Visible and searchable to all Network Users and any External Users
explicitly invited to the Site
• Network Users can search content in Site without joining
• Network Users can join by themselves to receive Activity Updates for Site
Moderated Site
• Visible and searchable to all Network Users and any External Users
explicitly invited to the Site
• Network Users can request to join the Site. Site Managers must approve
to give access
• Until a user is added to the Site, the content is private to everyone
outside the Site
Private Site
• Site is hidden until Site Manager(s) explicitly invite users to the Site
• Once users are added, they can view and search content in Site
12. 3) Share
The power of Alfresco in the
cloud is collaborating and
securely sharing with others
• Work on projects with colleagues
• Collaborate with prospects, customers,
partners – Anybody you need to get work
done
• Share with the public
13. Inviting Users to Your Network
• Create a site
• Invite users
– From your network
– By email address
• Can be both business
and public email
• Receive email
invitation
• Can only see files in
this site
14. Network User Types
Network Administrator (Upgraded Networks Only)
• Access to Account Settings
• Can manage branding, users and other Network settings
Network User
• Can create Sites, be Site Manager, and see/join Public & Moderated
Sites
• Can see other Network Users, view full profile and follow other
Network Users
• Has access to paid features for Network (i.e. WebDAV)
External User
• Invited in to specific sites in Network. Only has access to those
• Cannot see any other Network Users or Sites they haven’t been given
access to
• Can be removed from all Site and Network in one click
16. Site Roles
Site Manager
• Only Network Users can be Site Managers
• Can manage Site settings, dashboard layout, and invite/remove/
change role of Site Members
• Can always see all content in a Site
Site Collaborator
• Can create and edit any content they have permissions on, including
other user’s uploaded content
Site Contributor
• Can add new content, and edit their own content, but can’t edit
another user’s uploaded content
Site Consumer
• Only has read-only access to Site Content
17. Quick Share
• Create a public link
• Share via email, Facebook, Twitter,
Google+… copy and paste for others
18. 4) Advanced Features
• Sort views • Tag Content
• Search • Social features
• Document – Comment, Like,
Favorites
properties – Status updates
• Version control
• Workflow • Admin features
– User admin
– Brand network
19. …And It Works With Alfresco Mobile
• Find content
– Browse sites and folders
– Search
• View content
– View file information
• Download to device
– Open in app
• Favorites
• Send content to others
• Comment
• Save back
20.
21. It’s fast & free to join
Sign Up Now
2 minutes
1. Sign-up for a free
10GB Alfresco in the
cloud network at
cloud.alfresco.com,
and start collaborating
2. Download the free
Alfresco mobile apps
in iTunes and start
using it
22. QUESTIONS?
What to do next…
Sign up for free –
http://cloud.alfresco.com
Download the mobile app –
http://bit.ly/alf-ipad
Watch the videos –
http://bit.ly/Cloud-Start
