module 3 about collaboration and communication in regards to media tools

1. PAU L I N A K O R D O N I S
Collaboration and
Communication

2. Our Sorority: Alpha Phi on Clemson University’s
Campus
 We currently have 232 members ranging from
Freshman to Seniors
 Since we are such a large group, it is difficult to
always communicate effectively
 As officers switch out each year, documents are lost
in transition and communication becomes lost
 With effective media tools, our officers could
communicate more effectively with each other and
the entire chapter!

3. Reasons for Collaboration
 Collaboration is imperative to the success of any
organization
 Without positive collaboration there is little hope for growth
within the organization that we have dedicated so much time
and effort
 If the officers in our organization do not collaborate well, the
work that is completed during their term will not be useful for
future officers
 With effective media tools, the officers that follow each year
can continue the progress made over the previous yearthe
organization that we are so proud to reprent!

4. Current Problems
 Each year as our officers switch over and a new term
begins, documents are lost and not being passed down to
the incoming officers
 Most officers keep their department documents on their
personal computers and during officer transitions
documents get lost along the way
 If this became less of a problem, the new officers could
focus more on other aspects of their departments instead
of recreating documents that had been created previously

5. The Importance of Using Media Tools
 For the new officers that take over this term, we should use
media tools that will allow them to collaboratively create
documents
 The officers could work together to improve the documents
that were in place so that our organization can run even
more effectively
 They could also determine the best way to store these
documents for future officers so that our organization can
continue to grow
 To effectively collaborate as a team, it would also be
beneficial for the officers to use media tools that make
communication easier!

6. Media Tools to Be Used
 Google Docs
 The use of Google docs will allow officers within each
department to collaborate on their specific events
 These documents will also allow executive board
members to better communicate with us as an entire
chapter
For example: Officers can create documents for
members to use when they want to sign up for events.
This way officers will know who is attending and the
same documents can be used year after year
The best part is that it is FREE!

7. Media Tools to Be Used
 GroupMe
 This media tool can be used to allow officers to communicate
as a group and it is much more efficient than using group text
messages or email
 It can hold as many individuals as you want in one single
group message
 The members of the group can also “like” other officers
messages if they agree with a decision or topic discussed
 Example: If quick decisions and topics need to be
discussed, officers can respond like text messages no
matter what type of phone they have
 The best part is that it is FREE!

8. Media Tools to Be Used
 Basecamp
 This media tool allows the administrator to create different
department tabs so that each department can have their own
section to discuss information
 An officer can only view the information that is in her department
and she can add documents that can be saved for use by a future
officer
 This tool is great to collaborate on because it allows the officers to
communicate in a single forum that notifies you, through email,
when a new message thread has been created or a response has
been posted
 The media tool is not free, but it is a great tool because documents
can be stored so that they do not get lost in future transitions!