Time Management

1. Project Mgmt.
Time Management
(Getting it done on Time)

2. Time Management
• Figuring out work
• Priorities the work
• Judge complexity
• Judge resources you have / Skills
• Estimate the efforts
• Assign resource and time
• Controlling schedule
http://www.radiantminds.co.in

3. Exercise
• Arrange this in proper order
1) Schedule Control
2) Activity Duration Estimating
3) Schedule Development
4) Activity Sequencing
5) Activity Definition
6) Activity Resource Estimating
http://www.radiantminds.co.in

4. Exercise – Proper Sequence
1) Activity List
2) Activity Sequencing
3) Activity Resource Estimating
4) Activity Duration Estimation
5) Schedule Development
6) Schedule Control
http://www.radiantminds.co.in

5. Activity Planning (WBS)
• Activity List (lower level WBS)
• Activity Attributes (Predecessor, Successor,
Constraints)
• Identify Milestones (IMP Checkpoint)
• Request Change (Internal)
http://www.radiantminds.co.in

6. Activity Sequencing
• Wedding Planning - Activities
– Booking
– Food
– Invitations
– Purchases
http://www.radiantminds.co.in

7. Activity Planning
START
Hall Booking Food Invitations Purchases
Location Find Caterer Guest List Readymade
Parking Finalize Menu Print Tailoring
Invitations
Cost # of guests Mail Invitations Gifts
(Constraints) (Constraints)
(Finalize) Reception ? Wait for RSVP Guest List
(Constraints)
http://www.radiantminds.co.in

8. Activity Sequencing
• Exercise ->
– Finish to Start
– Start to Start
– Start to Finish
– Finish to Finish
• Lead Time & Lag Time
• Gantt Chart
http://www.radiantminds.co.in

9. How long project will take
• Activity list
• Activity attributes
• Resource Calendar
• Resource Requirements
• Project scope statement
• Activity duration estimate
http://www.radiantminds.co.in

10. Estimation Techniques
• Expert Judgment
• Function Point Analysis
• Cocomo
• Delphi
http://www.radiantminds.co.in

11. Critical Path Method
• It is string of activities that will delay the whole
project if anyone of them gets delayed
1) Create a guest list
2) Print invitations
3) Mail invitations
4) Wait for RSVP
5) Finalize the Menu
6) Cater the wedding
http://www.radiantminds.co.in

12. Network Diagram
Act-C
Act-A
2
4
Start
Act-B Finish
0
7
Act-D
Act-E
3
5
http://www.radiantminds.co.in

13. Network Diagram
• How to Find Critical Path
• Start->A ->C -> Finish
• Start->A ->B -> Finish
• Start->D ->E -> Finish
• Add Durations (Time) for each
http://www.radiantminds.co.in

14. Critical Path
• Critical Path is the one with longest duration (Ex.
11 in above diagram)
• Finding Float / Slack time for each activity
• Shows – how much play you have in your
schedule without affecting the end date
http://www.radiantminds.co.in

15. Critical Path
• Float for any activity on the critical path is zero
• We are not covering –
– Early start / Early Finish
– Late start / Late Finish
– Lead and Lag time
http://www.radiantminds.co.in

16. C
B
A 7
1
3
Start Finish
0 E
D
3
4
G
F
2
2

17. Float for an activity
• Start – A – B – C – Finish = 11
• Start – D – E – Finish = 7
• Start - D – F – G – Finish = 8
• Critical path = duration 11
http://www.radiantminds.co.in

18. Float for an activity
• Float for each of the activity on critical path is
zero
• For A, B, C Float = 0
• Find the next longest path
• D-F-G = 8
• Subtract its duration from the duration of critical
path (11-8 = 3)
• Float for D, F, G is 3
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19. Float for an activity
• Do the same for the next longest path
• Float for activity D is 3 and E is 4
http://www.radiantminds.co.in