Beginning an Imaging Program: Achieving Success and Avoiding the Pitfalls discusses key factors for a successful document imaging program. It emphasizes managing paper records, charting workflow, studying end users, writing an imaging plan, indexing documents, and partnering with IT. The document provides tips such as starting small, building on successes, and avoiding information overload. It also covers important issues like formats, resolution, long-term storage, and questions for vendors.

1. Beginning an Imaging Program: Achieving Success and Avoiding the Pitfalls Raymond K. Cunningham, Jr. CRM, CA, MIT Manager of Records Services University of Illinois Foundation http://www.staff.uiuc.edu/~rcunning/imag.ppt

40. Resolution This is for bi-tonal scanning. For grayscale documents this increases. For color document scanning can increase as much as 16 or 32 times 160,000 400 400 90,000 300 300 40,000 200 200 Total Dots per Square Inch Vertical dpi Horizontal dpi

50. Resources DIRKS Manual State Records New South Wales http://www.records.nsw.gov.au/publicsector/DIRKS/final/downloadable/introproj.htm http://www.dlapr.lib.az.us/records/pdf/Imaging_Tech.pdf Document Imaging Technology – Arizona State Archives & Library, 2002 Cornell Digital Imaging Tutorial, 2000-2001 http://www.library.cornell.edu/preservation/tutorial/tutorial_English.pdf

51. Comparison of Records Systems Activity Paper System Microfilm Imaging Lowest Lower High Loss Potential Seconds HoursMinutes Hours Distribution Workstation view print Find roll and print refile Physical retrieval refile Retrieval Computer Indexing Paper or computer Copies made placed in files Index and cross-filing Images are Scanned Filmed with a camera Cabinets and File folders Document Capture

52. Comparison of Records Systems Activity Paper System Microfilm Imaging Capital: Moderate to High Operations: Moderate Labor: lower Capital: Moderate Operations: High Labor: moderate Capital: Moderate Operations: High Labor: High Storage Costs High – possible reengineering Moderate None Impact on systems Potentially High Small None Impact on Infrastructure

56. Thank You Any Questions? [email_address]